Ski trip shopping list: what to pack and buy

A ski trip needs more than skis and warm clothes. Plan food and hot drinks for the time outdoors, plus reusable cups, bowls, cutlery and coolers for serving a group. Safety and navigation items such as helmets, goggles, reflective vests, route maps, whistles and walkie-talkies are easy to overlook. Check equipment reservations early, then shop and pack the shared supplies at least two days before departure so missing items can still be replaced.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 50
Coat racksqty 4
Clothes racksqty 4

Sports equipment

Cross-country skisqty 45
Ski polesqty 45
Ski helmetsqty 45
Ski gogglesqty 45
Ski poles for guidesqty 6
Reflective vestsqty 10
Bib numbersqty 50
Route mapsqty 50
Compassqty 4
Stopwatchesqty 4
Whistlesqty 6
Ski waxingqty 4

Equipment

Walkie-talkiesqty 8
Mobile chargersqty 4
Power banksqty 6
Extension cordsqty 4
Power stripsqty 4
Thermos flasksqty 8
Coolersqty 6
Flashlightsqty 8
Megaphone

Tableware

Reusable cupsqty 60
Platesqty 60
Cutlery setsqty 60
Soup bowlsqty 50
Mugsqty 50

Kitchen

Soup kettlesqty 2
Serving spoonsqty 4
Cutting boardsqty 4
Bread knivesqty 4
Small bowlsqty 8

Cleaning

Waste binsqty 6
Bucketsqty 4
Spongesqty 10
Floor squeegeesqty 2
Cleaning clothsqty 12

Safety

First aid kitsqty 2
Blanketsqty 10
Flashlightsqty 8
Sunscreenqty 6

Decorations

Directional signsqty 12
Registration formsqty 60
Waterproof markersqty 12

Catering

Groceries
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Kaiser rolls - 60 pieces
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Butter - 1 kilo
- Peanut butter - 4 jars
- Jam - 4 jars
- Tomato soup - 12 liters
- Vegetable soup - 8 liters
- Vegetarian soup - 6 litres
- Soup vegetables - 3 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 60 pieces
- Energy gels - 40 pieces
- Bananas - 50 pieces
- Apples - 50 pieces
- Mandarins - 50 pieces
- Chocolate bars - 50 pieces
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Spa Blauw - 80 bottles
- Spa Red - 24 bottles
- Sports drink - 40 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Cocoa powder - 2 cans
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 kilos
- Lemon tea - 1 box
- Honey - 2 jars
- Stirrers - 100 pieces
- Paper towels - 6 rolls
- Napkins - 200 pieces
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Toilet paper - 24 rolls
- Disinfectant wipes - 4 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour outside. Pack extra hot drinks in thermos flasks because cold conditions increase demand.
Reserve skis, poles and helmets as soon as registrations are confirmed, ideally at least two weeks before the trip. Keep guide equipment separate, including guide poles, whistles and walkie-talkies.
Pack one pair of goggles and one helmet per skier, plus reflective vests and bib numbers for every participant who needs to be identified on the route. Store these at the distribution point rather than in the transport luggage.
Prepare lunch and snacks before departure and use coolers for anything that must stay cold. Bring soup bowls, mugs, reusable cups, plates and cutlery sets based on the final participant count, plus at least 10% spare tableware.
Charge mobile phones and walkie-talkies the night before, and take power banks, mobile chargers, extension cords and power strips. Print route maps and pack a compass and flashlights even when the forecast is clear.

Frequently asked questions

What food and drinks do I need for a ski trip?: Plan lunch, snacks and at least two to three drinks per person for the first hour outdoors, followed by one drink per person per additional hour. Include hot drinks in thermos flasks and pack around 10% extra food for delays or larger portions.
How early should I reserve ski equipment?: Reserve cross-country skis, ski poles and helmets at least two weeks before the trip when possible. Confirm the reservation again after the final participant list and equipment requirements are known.
How many cups, bowls and plates should I pack?: Take one reusable cup, plate, soup bowl, mug and cutlery set per person, plus at least 10% spare. For 20 participants, that means 22 of each item where practical.
What safety equipment is needed for a group ski trip?: Pack one helmet and pair of goggles per skier, along with reflective vests, bib numbers, route maps, whistles and a compass. Give guides walkie-talkies and guide poles, and check all safety equipment no later than the day before departure.

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