What you need for a six-event competition

A six-event competition needs more than the equipment used in the games. You also need a clear way to mark teams, record results, protect the playing area and keep participants supplied throughout the day. Plan equipment by team and by game, then add spares for items that can break, get wet or disappear. This shopping list also covers practical items such as tables, coolers, shelter, waste bags and a battery speaker, which are often arranged too late.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 60
Buffet tablesqty 3
High tablesqty 4
Coolersqty 6

Sports equipment

Team bibsqty 36
Conesqty 36
Relay batonsqty 6
Buckets of waterqty 12
Plastic cups for the gameqty 120
Tug-of-war ropesqty 2
Trash bagsqty 12
Soft ballsqty 12
Hoopsqty 12
Plastic binsqty 12
Spongesqty 24
Stopwatchesqty 6
Measuring tapesqty 3
Whistlesqty 6
Bib numbersqty 36
Scoreboardsqty 6
Score sheetsqty 50
Pensqty 24
Waterproof game rulesqty 6
Barrier tapeqty 4
Herringqty 40
Rubber malletsqty 4

Equipment

Battery speaker
Microphone
Extension cordsqty 4
Power stripsqty 4
Batteriesqty 24
Barbecueqty 2
Gas cylindersqty 2
Fire blanketsqty 2

Tableware

Reusable platesqty 80
Reusable bowlsqty 40
Reusable glassesqty 100
Knivesqty 80
Forksqty 80
Spoonsqty 60
Serving spoonsqty 12
Cutting boardsqty 4
Scissorsqty 4

Kitchen

Ice packsqty 24
Barbecue tongsqty 4
Barbecue spatulasqty 4
Serving plattersqty 12
Food warmersqty 6
Aluminum traysqty 12
Aluminum foilqty 3
Cooling bagsqty 4

Decorations

Buntingqty 8
Team flagsqty 6
Directional signsqty 12
Prizesqty 6

Lighting

LED string lightsqty 4
LED lampsqty 6

Cleaning

Waste binsqty 8
Broomqty 3
Dustpan and brushqty 3
Mopsqty 2
Bucketsqty 4
Cleaning glovesqty 8
First aid kit

Catering

Groceries
- Hamburgers - 70 pieces
- Chicken skewers - 60 pieces
- Vegetarian burgers - 20 pieces
- Hot dogs - 40 pieces
- Hamburger buns - 80 pieces
- Hot dog buns - 40 pieces
- Chicken satay sandwiches - 30 pieces
- Mixed lettuce - 8 heads
- Cucumbers - 8 pieces
- Tomatoes - 4 kilogram
- Red onions - 2 kilograms
- Peppers - 3 kilograms
- Corn cobs - 40 pieces
- Mushrooms - 2 kilogram
- Potato salad - 5 kilograms
- Pasta salad - 5 kilograms
- Raw vegetable salad - 4 kilogram
- Baguettes - 10 pieces
- Herb butter - 8 tubs
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Satay sauce - 3 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Peanut oil - 1 bottle
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Snacks - 4 bags
- Peanuts - 2 kilograms
- Apples - 6 kilogram
- Bananas - 5 kilograms
- Grapes - 4 kilograms
- Watermelons - 3 pieces
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Lemonade syrup - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee cream - 4 tubs
- Ice cubes - 20 kilograms
- Napkins - 300 pieces
- Satay skewers - 150 pieces
- Cocktail picks - 200 pieces
- Charcoal - 3 bags
- Firelighters - 2 boxes
- Barbecue gloves - 4 pairs
- Hand soap - 4 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Aluminum trays - 100 pieces
- Cling film - 2 rolls
- Freezer bags - 2 boxes
- Nitrile gloves - 2 boxes
- Bandages - 2 boxes
- Disinfectant wipes - 2 packs
- Sunscreen - 4 bottles

Tips

Plan one set of team bibs and bib numbers for every team, plus a few spare numbers. Put the numbers on the bibs before registration so teams can be assembled quickly.
Prepare scoring supplies before the first event: scoreboards, waterproof game rules, score sheets, pens, stopwatches and measuring tapes should be packed together for each game leader.
Bring extra small equipment where possible. Plastic cups, soft balls, hoops, sponges and relay batons are easy to lose or damage, especially during water-based events.
Allow enough cold-storage space for the full competition day, not just the opening hour. Fill the coolers shortly before participants arrive and keep a separate cooler for backup drinks or food.
Pack site and weather equipment as part of the shopping run. Party tents, barrier tape, trash bags, plastic bins and a battery speaker are difficult to source at short notice on event day.

Frequently asked questions

What equipment do I need for a six-event competition?: You need game equipment such as cones, relay batons, tug-of-war ropes, buckets of water, soft balls, hoops, sponges and stopwatches. Add scoring materials, team bibs, bib numbers, waterproof rules, tables, coolers and shelter for the event setup.
How many team bibs should I buy for a six-event competition?: Buy one bib for every participant assigned to a team, then add at least 10% spare bibs for late changes, damage or lost items. Prepare the bib numbers before teams are assembled.
What should I buy for scoring six competition events?: Provide at least one scoreboard, score sheet set and pen set for each active game station, plus one central results board. Have spare pens and score sheets ready so scoring does not stop when a sheet gets wet or misplaced.
How early should I buy supplies for a six-event competition?: Buy or reserve non-perishable equipment at least 1–2 weeks ahead. Check coolers, tents, the battery speaker and game materials again 2–3 days before the competition, then shop for perishable refreshments as late as practical.

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