What you need for a six-event competition

A six-event competition needs more than the equipment used in the games. You also need practical supplies for registration, scoring, teams, refreshments, weather protection and a safe setup. This shopping list covers the items to buy or bring, from ropes, cones and stopwatches to coolers, tables and first-aid supplies. Check quantities against your participant count and the number of teams before shopping, because shared equipment is easy to underestimate.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 70
Beer table setsqty 6
Buffet tablesqty 3
Registration desk

Sports equipment

Marker discsqty 40
Conesqty 50
Tug of war rope
Relay batonsqty 12
Water cups for gamesqty 100
Bucketsqty 12
Spongesqty 30
Ballsqty 12
Hoopsqty 12
Jump sacksqty 12
Blindfoldsqty 12
Cratesqty 20
Plastic sheetingqty 2
Water hosesqty 2
Scoreboard
Stopwatchesqty 6
Whistlesqty 8
Measuring tapesqty 3
First aid kit
Ice packsqty 20
Water jerry cansqty 4
Drinking cups for water stationsqty 100

Equipment

Coolersqty 4
Extension cordsqty 4
Power stripsqty 3
Bluetooth speaker
Microphone
Megaphone
Power banksqty 4

Lighting

Outdoor lightsqty 6
String lightsqty 4

Decorations

Buntingqty 8
Team flagsqty 8
Balloonsqty 100
Balloon pumpqty 2
Barrier tapeqty 4
Directional signsqty 12
Pensqty 20
Clipboardsqty 8
Score sheetsqty 100
Team badgesqty 80
Waterproof markersqty 12
Tapeqty 6
Ropeqty 2
Cable tiesqty 100
Cone labelsqty 20

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Serving jugsqty 6
Serving traysqty 6
Serving spoonsqty 6

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Mixing bowlsqty 4
Thermos flasksqty 4
Tongs and spatulasqty 6
Kettlesqty 2
Gas burnersqty 2
Gas cylindersqty 2

Catering

Groceries
- Still water - 12 bottles
- Carbonated water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Butter - 500 grams
- Bread - 12 loaves
- Bread rolls - 80 pieces
- Hamburger buns - 80 pieces
- Hamburgers - 80 pieces
- Vegetarian burgers - 20 pieces
- Hot dogs - 80 pieces
- Young cheese - 3 kilos
- Ham - 2 kilos
- Chicken breast topping - 1 kilo
- Hummus - 1 kilo
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Onions - 2 kilos
- Bell peppers - 12 pieces
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 4 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Mayonnaise - 2 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Barbecue sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Olive oil - 1 bottle
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 10 pieces
- Tea towels - 12 pieces
- Hand soap - 4 bottles
- Paper towels - 4 rolls
- Prizes - 8 pieces

Cleaning

Waste binsqty 8
Litter pickersqty 4
Broomsqty 4
Eye-catchersqty 2
Buckets for cleaningqty 3
Mopsqty 3
Toilet brushesqty 2

Tips

Plan one registration point with a desk, printed team cards, score sheets and enough pens or markers for the people checking participants in. Set it up at least 60 minutes before the first event.
For outdoor games, bring several marker discs and cones for each station rather than moving one small set between games. This keeps the six-event schedule running without 5- to 10-minute delays.
Prepare a separate equipment bundle for every game, including items such as relay batons, buckets, sponges, hoops, jump sacks or blindfolds. Label each bundle before arrival so volunteers can set up in 15 minutes instead of sorting equipment on site.
Keep drinks and perishable snacks in coolers, and chill drinks at least 4 hours before the competition. Include water cups for games separately from drinking cups so they are not used up during the first round.
Pack weather and safety supplies before the event day: party tents, plastic sheeting, extension cords, power strips, a first-aid kit and ice packs. Check the forecast 24 hours beforehand and keep a dry backup area available.

Frequently asked questions

How much equipment do I need for a six-event competition?: Plan equipment by station, not only by participant. For a smooth setup, prepare one complete kit per game and add at least 10% spare items for consumables, damaged equipment or missing pieces.
How many tables and chairs are needed for a six-event competition?: Allow one registration desk, one table for each buffet or refreshment point, and enough seating for people waiting between rounds. As a starting point, provide one chair per seated guest and add 10% if the schedule has longer breaks.
When should I buy drinks and prepare the shopping list?: Finalise the shopping list at least 3 days before the competition and do the main shop 1 to 2 days beforehand. Chill drinks at least 4 hours before guests arrive, while cut fruit and vegetables are best prepared on the same day.
What should I bring if the six-event competition is outdoors?: Bring party tents, plastic sheeting, cones, marker discs, coolers, a first-aid kit and ice packs, plus extension cords if power is needed. Recheck the weather 24 hours before starting and keep a covered area ready for equipment and participants.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.