Shuffleboard afternoon checklist

A shuffleboard afternoon runs smoothly when the tables, scoring and guest flow are ready before anyone arrives. This checklist takes you from invitations and registrations to leveling the boards, preparing scorecards and assigning players. Allow extra time to inspect the discs and tables, set up the registration and buffet areas, and chill the drinks. Food allergies and missing equipment are easy to overlook, so collect those details early and keep spare discs available on the day.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect dietary requirements
Update participant list
Reserve venue
Reserve shuffleboard tables
Arrange prizes and scorecards
Make a shopping list
Do the shopping
2 people
Check the shuffleboard tables and discs
2 people
Prepare scorecards
Wrap the prizes
Chill drinks
Prepare snacks
2 people
Set up tables and chairs
3 people
Set up shuffleboards
2 people
Level the shuffleboard tables
2 people
Set up the registration table
Set up the buffet table
2 people
Prepare coffee and tea
2 people
Test music and lighting

Event

Receive participants
3 people
Explain the rules
Assign participants
2 people
Supervise sjoel rounds
3 people
Keep track of scores
3 people
Serve coffee and tea
2 people
Serve snacks
2 people
Refill drinks
Clean shuffleboard tables between uses
Guide the final round
2 people
Announce the winners
Present prizes
2 people

Aftercare

Disassemble the shuffleboard tables
2 people
Wash dishes
2 people
Clear tables and chairs
3 people
Collect waste
2 people
Clean the venue
3 people
Chill leftover food
Return materials
2 people
Return lost and found items

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Buffet tableqty 2
Registration desk
Coat racksqty 2

Sports equipment

Sjoelbaksqty 6
Sjoelschijvenqty 120
Shuffleboard coversqty 6
Spirit levelsqty 2
Spare sjoelbak discsqty 12

Tableware

Coffee cupsqty 50
Glassesqty 50
Platesqty 50
Forksqty 50
Teaspoonsqty 50
Serving plattersqty 8
Serving tongsqty 4

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Extension cordsqty 3
Power stripsqty 3
Bluetooth speaker

Kitchen

Water jugsqty 4
Thermos flasksqty 4
Cutting boardsqty 2
Bread knivesqty 2
Serving traysqty 4

Decorations

Tableclothsqty 8
Name badgesqty 40
Prizesqty 6
Scorecardsqty 100
Pensqty 20

Cleaning

Waste binsqty 4
Cleaning clothsqty 10
Dustpan and brushqty 2
Mopqty 2

Groceries

Groceries

Tips

Reserve the venue and shuffleboard tables before sending invitations, then leave at least 30 minutes before guest arrival for setup and table leveling.
Close registrations several days before the afternoon so you can update the participant list, collect dietary requirements and prepare name badges and group assignments.
Check every shuffleboard, disc and cover before the event. Keep spare discs nearby, because a missing or damaged disc can delay an entire round.
Prepare scorecards and wrap prizes before setup day. Put the scorecards at the registration desk so players do not have to search for them between rounds.
Set up coffee, tea, chilled drinks and snacks separately from the shuffleboards. Test the speaker, lighting, extension cords and power strips before participants arrive.

Frequently asked questions

How early should I set up for a shuffleboard afternoon?: Start setup at least 60 minutes before guests arrive. Use the first 30 minutes for tables, chairs and buffet preparation, then check, position and level the shuffleboards.
How many shuffleboard tables do I need?: Plan the number of tables around your group size and the length of the afternoon. As a practical starting point, allow about 4 to 6 players per table and add one table if you want shorter waiting times.
When should I collect dietary requirements for a shuffleboard afternoon?: Ask for dietary requirements when invitations are sent and set a response deadline at least 5 days before the event. That gives you time to adjust the shopping list and prepare suitable snacks.
What should I prepare at the registration desk?: Have the updated participant list, name badges, scorecards and writing materials ready at least 30 minutes before arrival. Keep the desk near the entrance so registration does not interrupt the shuffleboard rounds.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.