School camp shopping list

A school camp needs more than tents and sleeping bags. Plan the equipment, kitchen supplies and serving items around the number of children, guides and camp days. Count shared items separately from personal kit, and add a small reserve for breakages, spills and changing weather. Buy chilled food last, store it cold immediately, and label luggage and storage boxes before departure so setup does not become a search exercise.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Camping chairsqty 10
Foldable tablesqty 6
Beer tablesqty 4
Waste binsqty 6

Camping

Children's tentsqty 10
Tents for guidesqty 3
Sleeping matsqty 35
Sleeping bagsqty 35
Cushionsqty 35
Fleece blanketsqty 35
Flashlightsqty 35
Headlampsqty 10
Waterproof storage boxesqty 8
Luggage tagsqty 40

Tableware

Reusable cupsqty 40
Platesqty 40
Bowlsqty 40
Knivesqty 40
Forksqty 40
Spoonsqty 40
Serving spoonsqty 8

Kitchen

Cooking potsqty 4
Frying pansqty 2
Cutting boardsqty 6
Kitchen knivesqty 6
Colandersqty 3
Mixing bowlsqty 4
Measuring cupsqty 3
Coolersqty 6
Cooking stovesqty 4
Gas cylindersqty 6
Thermos flasksqty 4
Water jugsqty 6
Cutting board matsqty 4

Equipment

Bluetooth speakersqty 2
Power banksqty 6
Charging cablesqty 8
Extension cordsqty 3

Sports equipment

Footballsqty 4
Basketballsqty 2
Volleyballqty 2
Conesqty 30
Skipping ropesqty 10
Frisbeesqty 6
Table tennis setsqty 2

Game materials

Game cardsqty 6
Board gamesqty 8
Scavenger hunt cardsqty 40
Pen setsqty 6
Notepadsqty 40
Writing boardsqty 4
Flashlights for gamesqty 12

Safety

First aid kitsqty 2
Emergency blanketsqty 6
Whistlesqty 8
Reflective vestsqty 8
Sunscreenqty 6
Insect repellent sprayqty 6

Decorations

Buntingqty 6
Name badgesqty 40
Adhesive tapeqty 8
Rope rollsqty 4

Tools

Hammerqty 3
Pioneer shovelsqty 2
Work glovesqty 8
Pocket knifeqty 2

Cleaning

Washing-up basinsqty 8
Reusable dish towelsqty 12
Washing-up bowlsqty 4
Towelsqty 12

Administration

Foldersqty 6
Pensqty 20
Printer paperqty 2
Waterproof markersqty 12
Clipboardsqty 6

Catering

Groceries
- Oatmeal - 3 kilo
- Milk - 15 liter
- Yogurt - 8 liter
- Muesli - 3 kilos
- Cornflakes - 2 kilo
- Bread - 35 loaves
- Whole wheat bread - 15 loaves
- Currant buns - 50 pieces
- Pistolets - 45 pieces
- Rusk - 4 rolls
- Butter - 2 kilos
- Peanut butter - 4 jars
- Chocolate spread - 4 jars
- Jam - 4 jars
- Chocolate sprinkles - 3 packs
- Hummus - 8 tubs
- Cheese - 5 kilos
- Ham - 3 kilos
- Chicken breast topping - 3 kilos
- Eggs - 60 pieces
- Potatoes - 12 kilos
- Rice - 5 kilo
- Pasta - 6 kilos
- Tomato sauce - 10 jars
- Pasta sauce - 8 jars
- Diced tomatoes - 12 cans
- Kidney beans - 8 cans
- Corn - 8 cans
- Chickpeas - 6 cans
- Chicken breast - 8 kilos
- Vegetarian burgers - 40 pieces
- Hamburger buns - 45 pieces
- Hot dog buns - 45 pieces
- Hot dogs - 50 pieces
- Cucumbers - 12 pieces
- Tomatoes - 8 kilo
- Bell peppers - 30 pieces
- Carrots - 6 kilos
- Onions - 5 kilo
- Lettuce - 12 heads
- Broccoli - 6 kilo
- Zucchini - 8 pieces
- Apples - 50 pieces
- Bananas - 50 pieces
- Oranges - 40 pieces
- Grapes - 6 kilos
- Watermelons - 3 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Popcorn kernels - 3 kilos
- Cookies - 12 packs
- Muesli bars - 60 pieces
- Marshmallows - 6 bags
- Ketchup - 4 bottles
- Mayonnaise - 4 jars
- Mustard - 3 jars
- Barbecue sauce - 3 bottles
- Olive oil - 3 bottles
- Sunflower oil - 2 bottles
- Salt - 3 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Italian herbs - 2 jars
- Bouillon cubes - 3 boxes
- Coffee - 4 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Syrup - 6 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Spa Blue - 12 crates
- Sparkling water - 4 crates
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Cleaning vinegar - 2 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Freezer bags - 2 boxes
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Paper napkins - 500 pieces

Tips

Plan one sleeping mat and sleeping bag per child, plus a separate set for every guide. Add one or two spare blankets and cushions for children who arrive without suitable bedding.
Provide one reusable cup, plate, bowl, knife, fork and spoon per person, then add at least 10% extra. Shared serving spoons are easy to overlook, especially when several groups eat at once.
Match cooking equipment to the largest meal, not the average one. Check that your cooking pots, frying pans, cutting boards, kitchen knives, colanders and mixing bowls can handle the full group without repeated cooking rounds.
Give each tent a waterproof storage box or clearly labelled luggage area. Pack one flashlight or headlamp per child and guide, and keep at least two spare lights available for lost batteries or late-night checks.
Shop for fresh products as close to departure as possible, ideally within 24 hours. Keep chilled food in coolers until it can be stored safely, and bring enough waste bins and bags for every meal and activity area.

Frequently asked questions

How many camping items do I need per child for a school camp?: Plan one tent place, sleeping mat, sleeping bag, cup, plate, bowl and full set of cutlery per child. Add about 10% spare tableware and keep one or two extra sleeping blankets available for the whole group.
How many flashlights should we pack for school camp?: Pack one flashlight or headlamp for every child and guide. Keep at least two spare lights, plus spare batteries if the model requires them, in the first-aid or equipment box.
When should I buy food for a school camp?: Buy fresh and chilled food within 24 hours of departure whenever possible. Load it into coolers just before leaving and keep it chilled until the cooking team is ready to use it.
How much extra tableware should I buy for a school camp?: Count one complete place setting per person and add 10% extra. For example, a group of 40 needs 44 cups, plates, bowls and sets of knives, forks and spoons.

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