School camp shopping list

Use this school camp shopping list to organise what needs to be bought, packed or checked before departure. Plan food separately for the full group, including dietary requirements, then divide supplies into kitchen, sleeping and activity crates. Refrigerated products should be bought as late as possible, while tents, sleeping mats, sleeping bags and cooking equipment can be checked and packed earlier. The quantities below should be adjusted to the number of pupils, adults and nights.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 36
Picnic benchesqty 6
Waste binsqty 4
Storage cratesqty 12
Clothes racksqty 4

Sleeping gear

Tentsqty 8
Sleeping matsqty 34
Sleeping bagsqty 34
Cushionsqty 34
Blanketsqty 10
Eye masksqty 34

Tableware

Reusable cupsqty 40
Platesqty 40
Bowlsqty 40
Forksqty 40
Knivesqty 40
Spoonsqty 40
Serving plattersqty 8

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Pansqty 4
Large cooking potsqty 3
Coolersqty 6
Thermos flasksqty 4
Kettlesqty 3
Gas burnersqty 3
Gas cylindersqty 4
Measuring cupsqty 3
Serving spoonsqty 8
Kitchen tongsqty 4
Apronsqty 6

Equipment

Mobile phoneqty 4
Power banksqty 6
Extension cordsqty 4
Bluetooth speakersqty 2
Megaphone
Flashlightsqty 8

Lighting

LED lampsqty 8
String lightsqty 4

Sports equipment

Footballsqty 4
Basketballsqty 2
Volleyballqty 2
Frisbeesqty 6
Skipping ropesqty 8
Conesqty 24
Vestsqty 30
Ropeqty 2
Water gunsqty 12

Game materials

Board gamesqty 8
Card gamesqty 8
Puzzlesqty 4
Blindfoldsqty 12
Pensqty 40
Notepadsqty 40
Scavenger hunt cardsqty 12

Safety

First aid kitsqty 3
Safety vestsqty 8
Pocket whistlesqty 8
Emergency blanketsqty 8
Insect sprayqty 6

Cleaning

Washing-up basinsqty 6
Spongesqty 12
Dish brushesqty 4
Bucketsqty 6
Broomqty 3
Dustpan and brushqty 3
Mopqty 3
Hand soap dispensersqty 4
Disinfecting gelqty 6

Other

Duct tapeqty 6
Rope rollsqty 4
Scissorsqty 6
Markersqty 4
Name stickersqty 50
Waterproof storage boxesqty 8
Clipboardsqty 8

Catering

Groceries
- Whole wheat bread - 12 loaves
- White rolls - 60 pieces
- Wholemeal rolls - 60 pieces
- Wraps - 40 pieces
- Croissants - 40 pieces
- Butter - 4 packs
- Margarine - 4 tubs
- Young cheese - 5 kilos
- Back ham - 3 kilos
- Chicken breast topping - 3 kilos
- Chocolate spread - 4 jars
- Peanut butter - 4 jars
- Jam - 4 jars
- Hummus - 8 tubs
- Eggs - 60 pieces
- Yogurt - 8 liter
- Muesli - 5 kilos
- Oatmeal - 3 kilo
- Pancake mix - 4 kilo
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 5 kilos
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Bell peppers - 20 pieces
- Carrots - 5 kilos
- Lettuce - 8 heads
- Potatoes - 10 kilos
- Rice - 6 kilos
- Pasta - 6 kilos
- Pizza bases - 20 pieces
- Pasta sauce - 12 jars
- Diced tomatoes - 12 cans
- Corn - 8 cans
- Kidney beans - 8 cans
- Chickpeas - 8 cans
- Chicken breast - 6 kilo
- Vegetarian burgers - 40 pieces
- Hamburger buns - 40 pieces
- Grated cheese - 3 kilos
- Mozzarella - 2 kilos
- Garlic - 6 bulbs
- Onions - 5 kilo
- Olive oil - 3 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Curry powder - 2 jars
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Barbecue sauce - 3 bottles
- Applesauce - 8 jars
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Popcorn - 3 kilos
- Muesli bars - 60 pieces
- Cookies - 12 packs
- Marshmallows - 6 bags
- Milk - 20 liters
- Chocolate milk - 12 liters
- Orange juice - 16 liters
- Apple juice - 12 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Sparkling water - 4 crates
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 kilos
- Honey - 2 jars
- Lemon juice - 4 bottles
- Ice cubes - 12 bags
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 60 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Detergent - 2 bottles
- Hand soap - 6 bottles
- Paper towels - 12 packs
- Food wrap - 4 rolls
- Aluminum foil - 4 rolls
- Freezer bags - 4 boxes

Tips

Plan one reusable cup, plate, bowl and full set of cutlery per person, plus at least 10% extra for misplaced or dirty items. Keep serving platters and serving spoons separate from each person’s tableware.
For cooking, allow one large cooking pot or pan for each dish being prepared at the same time. Check gas burners, gas cylinders, kettles, thermos flasks and coolers before shopping; replacing missing fuel or cooling space at the last minute is difficult.
Count one sleeping mat and sleeping bag per camper and adult, then add a small reserve if the group can share tents. Pack blankets and cushions according to the overnight temperature, and do not leave eye masks until departure day if children need them for early summer mornings.
Buy refrigerated products within 24 hours of leaving and keep them in coolers with enough ice packs for the journey and first meal. Pack non-perishable stock earlier in labelled storage crates so it cannot be confused with activity materials.
Allow one waste bin for each main eating or cooking area and bring extra bin bags for every camp day. Folding tables, chairs or picnic benches, clothes racks and storage crates are easy to overlook because they are not part of the food shop, so check them during the equipment inventory.

Frequently asked questions

What food should I buy for a school camp?: Plan every meal, snack and drink for the full number of pupils and adults, then add about 10% for seconds and unexpected changes. Check dietary requirements and medical information before buying, and purchase refrigerated products within 24 hours of departure.
How many sleeping bags and mats do I need for a school camp?: Bring one sleeping bag and one sleeping mat for every person staying overnight, including supervisors. Add one or two spare sets for a larger group, damaged equipment or unexpected helpers, and check sizes before packing.
How much tableware is needed per camper?: Provide one reusable cup, plate, bowl, fork, knife and spoon per person, plus at least 10% extra. If washing facilities are limited, plan a second set per person or schedule washing after each meal.
When should I pack and buy school camp supplies?: Check tents, cooking equipment, sleeping gear and activity materials 3–7 days before departure. Pack non-perishable items at least 1 day beforehand, and buy chilled food and ice packs within 24 hours of leaving.

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