What to Buy and Bring for a Safari Excursion

A safari excursion needs more than tickets and binoculars. Plan food and drinks for the full outing, then pack them so they stay cool and easy to serve at the meeting point or picnic stop. This checklist also covers reusable tableware, route materials, power supplies, first aid and cleanup. Check the park rules and weather forecast before shopping, because access restrictions and hot conditions can change what you need to carry.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding chairsqty 50
Picnic blanketqty 8
Waste binsqty 4

Equipment

Coolersqty 6
Thermos flasksqty 6
Power banksqty 6
Charging cablesqty 8
Walkie-talkiesqty 6
Flashlightsqty 8

Travel supplies

Binocularsqty 12
Route mapsqty 10
Clipboardsqty 4
Name stickersqty 60
Wristbandsqty 60

Catering

Reusable cupsqty 60
Reusable platesqty 60
Reusable cutleryqty 60
Serving plattersqty 8
Cutting boardsqty 4
Bread knivesqty 4
Pouring jugsqty 6
Groceries
- White rolls - 60 pieces
- Whole wheat rolls - 60 pieces
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Smoked chicken breast - 2 kilograms
- Hummus - 1.5 kilograms
- Cream cheese - 1 kilogram
- Lettuce - 6 heads
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 2 kilograms
- Butter - 500 grams
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Ketchup - 1 bottle
- Apples - 60 pieces
- Bananas - 50 pieces
- Grapes - 4 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted crackers - 6 packs
- Muesli bars - 60 pieces
- Cookies - 6 packs
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Spa Blauw - 8 crates
- Spa Red - 3 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Mints - 1 box
- Lemons - 8 pieces
- Ice cubes - 10 kilograms
- Hand sanitizer - 6 bottles
- Paper towels - 6 rolls
- Toilet paper - 12 rolls

Safety

First aid kitqty 2
Emergency blanketsqty 6
Reflective vestsqty 6
Sunscreenqty 6

Cleaning

Trash bagsqty 40
Washing-up tubsqty 3
Dish spongesqty 6
Microfiber clothsqty 10
Disinfectant wipesqty 4

Tips

Allow two to three drinks per person for the first hour, then add one drink for every following hour. Pack chilled drinks in coolers and keep a separate supply of water for drivers and guides.
Prepare sandwiches and snacks in advance, and pack dietary meals separately with clear labels. Bring at least one extra portion for every 10 participants in case of delays or last-minute changes.
Charge cameras, phones and power banks the night before. Pack the correct charging cables and keep one fully charged power bank available for every two to three people who may need emergency power.
Pack the first aid kit, emergency blankets, sunscreen and reflective vests where the guide can reach them immediately. Do not bury safety supplies beneath catering equipment or picnic items.
Bring route maps, printed tickets and participant details on clipboards, even if the group uses phones. Pack at least 10% extra name stickers and wristbands so replacements are available during registration.

Frequently asked questions

How much food and drink do I need for a safari excursion?: Plan enough food for the entire scheduled outing plus a 10% buffer for delays or extra participants. For drinks, allow two to three per person during the first hour and one additional drink per person for each following hour.
What should I pack for a safari picnic?: Pack sandwiches, snacks, dietary meals, reusable cups, plates and cutlery, plus serving platters, cutting boards, bread knives and pouring jugs. Add coolers, thermos flasks, a picnic blanket, waste bins and trash bags so the picnic area can be set up and cleared efficiently.
When should I prepare the safari shopping list?: Make the main shopping list at least 2 days before the excursion, once registrations and dietary requirements are finalized. Buy or prepare perishable food the day before, and chill drinks before packing the coolers.
What equipment should I charge before a safari trip?: Charge cameras, phones, power banks and any other rechargeable equipment the night before. Pack matching charging cables and keep at least one spare power bank for every two to three participants who rely on their phones.

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