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What you need for a rowing race

A rowing race needs more than boats and oars. You will also need clearly marked water, reliable safety equipment, visible bib numbers and a way for officials to communicate across the course. Plan equipment for the race itself, the start and finish areas, and changing or registration points. The list below covers the practical supplies to buy, hire or bring, so you can spot missing items before race week.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

  • Party tentsqty 3
  • Tablesqty 10
  • Chairsqty 80
  • High tablesqty 4
  • Dressing tablesqty 2
  • Changing matsqty 8

Sports equipment

  • Rowing boatsqty 8
  • Beltsqty 16
  • Starting blocksqty 4
  • Life jacketsqty 20
  • Route buoysqty 12
  • Barrier tapeqty 4
  • Route signsqty 10
  • Bib numbersqty 80
  • Stopwatchesqty 8
  • Whistlesqty 8
  • Megaphonesqty 2
  • Paddlesqty 4
  • Ratchet strapsqty 8
  • Transport cartqty 2
  • Waterproof barrelsqty 6

Equipment

  • Walkie-talkiesqty 10
  • Laptop
  • Printer
  • Extension cordsqty 4
  • Power stripsqty 4
  • Battery lampsqty 6
  • Portable sound system
  • Microphoneqty 2
  • Power banksqty 6

Tableware

  • Reusable cupsqty 180
  • Reusable platesqty 100
  • Reusable cutleryqty 100
  • Coffee potsqty 4
  • Teapotsqty 2
  • Serving jugsqty 6
  • Serving traysqty 6

Kitchen

  • Coolersqty 6
  • Thermos flasksqty 6
  • Cutting boardsqty 3
  • Kitchen knivesqty 4
  • Serving tongsqty 6
  • Aluminum foilqty 2
  • Ice packsqty 24

Cleaning

  • Waste binsqty 8
  • Bucketsqty 4
  • Broom setsqty 3
  • Mopsqty 3
  • Cleaning glovesqty 8

Lighting

  • LED light stringsqty 6
  • Battery lanternsqty 8

Catering

  • Groceries
    • Coffee - 3 packs
    • Tea bags - 150 pieces
    • Sugar - 2 kilograms
    • Milk - 12 liters
    • Oat milk - 4 liters
    • Cola - 12 bottles
    • Cola Zero - 12 bottles
    • Orange soda - 8 bottles
    • Iced tea - 8 bottles
    • Spa Blue - 10 crates
    • Spa Rood - 4 crates
    • Apple juice - 8 cartons
    • Orange juice - 8 packs
    • Chocolate milk - 4 liters
    • Ice cubes - 12 bags
    • Sandwiches - 180 pieces
    • Whole grain bread - 8 loaves
    • Kaiser rolls - 80 pieces
    • Young cheese - 4 kilograms
    • Cooked ham - 3 kilograms
    • Chicken breast slices - 2 kilograms
    • Hummus - 12 tubs
    • Peanut butter - 2 jars
    • Jam - 3 jars
    • Butter - 2 kilograms
    • Cucumbers - 12 pieces
    • Tomatoes - 4 kilogram
    • Lettuce - 8 heads
    • Paprika chips - 8 bags
    • Plain chips - 8 bags
    • Snacks - 6 bags
    • Muesli bars - 120 pieces
    • Bananas - 10 kilograms
    • Apples - 10 kilograms
    • Grapes - 6 kilograms
    • Cookies - 8 packs
    • Ketchup - 2 bottles
    • Mayonnaise - 2 jars
    • Mustard - 2 jars
    • Napkins - 500 pieces
    • Stir sticks - 250 pieces
    • Wooden skewers - 300 pieces
    • Trash bags - 50 pieces
    • Paper towels - 8 rolls
    • Toilet paper - 24 rolls
    • Hand soap - 4 bottles
    • Dish soap - 3 bottles
    • All-purpose cleaner - 3 bottles
    • Sponges - 12 pieces
    • Tea towels - 12 pieces

Tips

  • Plan one life jacket for every person who may go on the water, including rowers, boat crews and safety staff. Keep additional sizes available rather than relying on participants to bring their own.
  • Use waterproof barrels for equipment that must stay dry near the water, especially bib numbers, stopwatches, radios, batteries and printed race information. Check the seals at least one day before the race.
  • Count communication devices by working area, not just by team. Test the walkie-talkies between the start, finish and safety boat before competitors arrive, and charge every power bank overnight.
  • Allow enough extension cords and power strips for the laptop, printer, sound system and microphone without creating walkways that people can trip over. Bring battery lamps for areas that may be poorly lit.
  • Set up tables, chairs and changing mats before registration opens. Place the printer, bib numbers and participant information together, and keep spare barrier tape and route signs ready for last-minute repairs.

Frequently asked questions

What safety equipment do I need for a rowing race?
Plan life jackets for everyone who may be on the water, plus a lifeboat, route buoys and barrier tape. Have the safety equipment checked before race day and keep spare batteries or power banks available for communication devices.
How many stopwatches do I need for a rowing race?
Use at least two stopwatches for each timing point so one failure does not stop the results process. For a start and finish team, prepare a minimum of four and test them before the first race.
When should I buy or hire rowing race equipment?
Confirm boats, rowing equipment and safety gear at least four weeks before the race. Check quantities and condition again one week before, then stage the equipment and charge electronic devices the day before.
What do I need for registration and race numbers?
Prepare a laptop, printer, extension cords, power strips, bib numbers and tables for registration. Set up and test the printer at least one day before the event, with spare paper and ink available.

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