Romantic boho wedding shopping list

A romantic boho wedding needs more than flowers and a cake. You will also need separate tables for the ceremony, welcome area, guestbook, buffet and cake, plus matching tableware, linens and serving pieces. Plan quantities from the guest count, then add a small buffer for breakages and unexpected guests. Order flowers, cake, stationery and hired furniture early, while fresh groceries and chilled drinks belong on the final shopping run.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Round tablesqty 8
Rectangular buffet tablesqty 3
Chairsqty 90
Ceremony chairsqty 90
Bride's table
Welcome table
Guestbook table
Cake table
Buffet boardsqty 8
Linen tableclothsqty 12
Cloth napkinsqty 90

Tableware

Dinner platesqty 100
Dessert platesqty 100
Coffee cupsqty 100
Water glassesqty 100
Wine glassesqty 100
Champagne glassesqty 100
Coffee spoonsqty 100
Dinner knivesqty 100
Dinner forksqty 100
Dessert forksqty 100
Serving spoonsqty 12
Serving plattersqty 12
Serving tongsqty 8

Decorations

Ceremonial arch
Artificial flowersqty 80
Flower vasesqty 16
Table runnersqty 8
Name badgesqty 90
Table numbersqty 8
Welcome sign
Program cardsqty 90
Guest book
Pensqty 6
Thank-you bagsqty 90
Tealight holdersqty 40
LED candlesqty 40
Burlap ribbonqty 4
Chalkboardsqty 4

Lighting

String lightsqty 8
LED string lightsqty 6
Extension cordsqty 8
Power stripsqty 6

Equipment

Active speakersqty 2
Wireless microphone
Microphone stand
Music player

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 4
Ice cube traysqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Aluminum foilqty 4
Cling filmqty 4
Serving plattersqty 12

Cleaning

Waste binsqty 6
Broomqty 2
Dustpanqty 2
Mopsqty 2
Bucketsqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea assortment - 4 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 10 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Bitter lemon - 6 bottles
- Tonic - 6 bottles
- Ginger ale - 6 bottles
- Sparkling water - 12 bottles
- Still water - 16 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Non-alcoholic beer - 24 bottles
- Pilsner - 96 bottles
- White wine - 18 bottles
- Red wine - 12 bottles
- Rosé - 10 bottles
- Prosecco - 14 bottles
- Gin - 2 bottles
- Vodka - 2 bottles
- Rum - 2 bottles
- Bourbon - 1 Bottle
- Lemonade syrup - 3 bottles
- Lemons - 20 pieces
- Limes - 20 pieces
- Fresh mint - 6 bunches
- Ice cubes - 20 kilograms
- Baguettes - 18 pieces
- Mini sandwiches - 100 pieces
- Unsalted butter - 2 kilograms
- Cream cheese - 2 kilograms
- Hummus - 2 kilograms
- Brie - 2 kilograms
- Gouda cheese - 3 kilograms
- Parma ham - 1.5 kilograms
- Salami - 1.5 kilogram
- Smoked salmon - 1.5 kilogram
- Chicken breast - 6 kilograms
- Ground beef - 5 kilogram
- Vegetarian burgers - 30 pieces
- Pasta - 5 kilogram
- Basmati rice - 4 kilogram
- Potatoes - 8 kilograms
- Tomatoes - 5 kilograms
- Cucumbers - 12 pieces
- Bell peppers - 20 pieces
- Zucchini - 10 pieces
- Red onions - 3 kilogram
- Arugula - 2 kilogram
- Mixed lettuce - 4 kilograms
- Carrots - 4 kilograms
- Mushrooms - 3 kilogram
- Garlic - 8 bulbs
- Avocados - 20 pieces
- Olives - 2 kilograms
- Grapes - 5 kilograms
- Apples - 40 pieces
- Strawberries - 5 kilograms
- Melons - 6 pieces
- Mixed nuts - 2 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Herb butter - 12 tubs
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Pesto sauce - 2 kilograms
- Pasta sauce - 5 liters
- Salad dressing - 3 liter
- Olive oil - 3 liters
- Balsamic vinegar - 2 bottles
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 250 grams
- Chili powder - 100 gram
- Bouillon cubes - 2 boxes
- Mayonnaise-free yogurt dressing - 2 liters
- Eggs - 60 pieces
- Flour - 2 kilograms
- Pancake mix - 3 packs
- Whipped cream - 12 cans
- Vanilla ice cream - 8 liters
- Brownies - 100 pieces
- Mini pastries - 100 pieces
- Wedding cake - 1 piece
- Napkins - 200 pieces
- Disposable gloves - 2 boxes
- Storage containers - 30 pieces
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 3 bottles
- Cleaning spray - 3 bottles
- Sponges - 12 pieces

Tips

Count each place setting before ordering: one dinner plate, dessert plate, dinner fork, dinner knife, water glass and wine glass per guest, plus at least 10% extra for breakages or replacements.
Allow one coffee cup and spoon per guest if coffee follows the meal. Keep 10–15% extra cups and spoons available because coffee service often continues after the formal meal.
Plan the furniture by function, not just by guest count. Reserve separate tables for the welcome area, guestbook, cake and buffet, and check that every seated guest has a chair.
Order the bridal bouquet, flower arrangements and cake several weeks ahead, then confirm delivery times during the final week. Fresh groceries should be bought within 24 hours of serving, while non-perishables can be purchased earlier.
Buy or prepare the small printed details before the final week: name badges, table numbers, program cards and the welcome sign. Pack thank-you gifts together so they are not forgotten during setup.

Frequently asked questions

How many plates and glasses do I need for a boho wedding?: Plan one dinner plate, dessert plate, water glass and wine glass per seated guest, then add 10% extra. For 100 guests, that means at least 110 of each item if there is no washing service during the meal.
When should I order wedding flowers and the cake?: Place both orders several weeks before the wedding and confirm the delivery window during the final week. Check the bouquet, arrangements and cake on arrival before setup begins.
What tables do I need for a romantic boho wedding?: Besides guest tables, plan separate tables for the buffet, welcome area, guestbook and cake, along with the bride’s table if you are using one. Confirm the table sizes and linen measurements before collecting or ordering them.
When should I buy food and drinks for the wedding?: Buy non-perishable items earlier, then purchase fresh groceries within 24 hours of serving. Chill drinks several hours before guests arrive, and keep a separate supply available for the first hour of the reception.

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