What You Need for a Relegation Match

A relegation match needs more than goals and match balls. Plan supplies for players, officials, volunteers, spectators and the changing rooms, then separate chilled items from equipment that can be set out early. Count registered players and expected spectators before buying food and drinks. The easiest items to forget are spare match-day basics, power supplies, waste bins, first-aid materials and enough cups for the busiest interval.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Football goalsqty 2
Goal netsqty 2
Corner flagsqty 4
Match ballsqty 5
Ball pump
Whistlesqty 2
Stopwatchesqty 2
Training bibsqty 20
Scoreboard
Spare conesqty 20
First aid kitsqty 2
Cooling packsqty 12

Furniture

Foldable tablesqty 8
Chairsqty 80
Changing room benchesqty 4
Clothes racksqty 2
Waste binsqty 8

Equipment

Portable speakersqty 2
Wireless microphone
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Ticket scannersqty 2
Cash boxesqty 2

Tableware

Reusable drinking cupsqty 300
Platesqty 180
Cutlery setsqty 180
Serving spoonsqty 8

Kitchen

Coffee machinesqty 2
Thermos flasksqty 6
Cutting boardsqty 4
Bread knivesqty 4

Decorations

Club flagsqty 20
Direction signsqty 12
Competition postersqty 10

Lighting

Work lightsqty 4

Cleaning

Broomsqty 2
Dustpan and brushqty 2
Mopsqty 2
Bucketsqty 2

Catering

Groceries
- Spa Blauw - 20 crates
- Cola - 8 crates
- Cola Zero - 6 crates
- Orange soda - 6 crates
- Iced tea - 6 crates
- Apple juice - 4 packs
- Lemonade syrup - 4 bottles
- Alcohol-free beer - 6 crates
- Coffee - 6 packs
- Black tea - 4 boxes
- Herbal tea - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Sugar - 3 packs
- Stirrers - 500 pieces
- White rolls - 180 pieces
- Whole grain buns - 80 pieces
- Gluten-free rolls - 20 pieces
- Slices of young cheese - 5 kilogram
- Cooked ham - 4 kilograms
- Hummus - 3 kilograms
- Margarine - 2 tubs
- Cucumbers - 8 pieces
- Tomatoes - 5 kilograms
- Lettuce - 8 heads
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 6 boxes
- Bananas - 8 kilograms
- Apples - 8 kilograms
- Cookies - 8 packs
- Ice cubes - 20 bags
- Napkins - 1000 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 4 bottles
- Rubber cleaning gloves - 8 pairs
- Large trash bags - 150 pieces
- Small trash bags - 50 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls

Tips

Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Keep player and referee drinks separate from the general catering supply.
Bring at least two match balls for the fixture and check the pump before teams arrive. A spare set of cones and working whistles prevents a small equipment problem from delaying kick-off.
Plan one reusable drinking cup per expected user, plus a small reserve of about 10%. Count plates, cutlery and serving spoons against the number of catering portions, not just the number of teams.
Place one waste bin near catering and another near the stands or entrance. Add extra bin capacity if food is served during the match; overflowing bins are often noticed only after the break.
Check extension cords and power strips before bringing coffee machines, thermos flasks or speakers outside. Pack first aid kits and cooling packs where volunteers can reach them immediately, rather than leaving them in a locked room.

Frequently asked questions

How many drinks do I need for a relegation match?: Budget two to three drinks per person for the first hour and one more per person for every additional hour. Add around 10% extra if the weather is warm or attendance is uncertain.
What food and serving supplies should I buy for a relegation match?: Buy enough portions for the expected players, officials, volunteers and spectators who will eat, then add 10% for late arrivals and larger appetites. Match that total with plates, cutlery, serving spoons and reusable cups.
How many match balls are needed for a relegation match?: Prepare at least two match balls: one for play and one checked spare. Inflate both before the teams arrive and keep the pump nearby for adjustments.
When should I prepare the equipment and drinks?: Check equipment, first aid and power supplies on the day before the match. Chill drinks and set out shelf-stable catering on match day, with drinks ready at least 60 minutes before kick-off.

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