What to bring for a Polder Walk

A Polder Walk needs more than drinks and a printed route. You will need supplies for registration, marked paths, rest stops, basic safety and a comfortable starting point. Plan drinks for the full walking time, plus coffee or tea for the start and rest area. Route maps, arrows, reflective vests and waterproof covers are easy to overlook, so buy or pack them before the final setup day rather than on the morning itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Folding tablesqty 6
Folding chairsqty 12
Tableclothsqty 6
Registration desk

Tableware

Reusable cupsqty 80
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6

Equipment

Thermos flasksqty 6
Coolersqty 4
Walkie-talkiesqty 4
Megaphone
Power banksqty 4

Lighting

LED lanternsqty 8
Extension cordsqty 3

Route & safety

Route mapsqty 50
Route arrowsqty 30
Barrier tapeqty 4
Reflective vestsqty 8
First aid kitqty 2
Flashlightsqty 6
Waterproof route coversqty 30
Lanyardsqty 6

Decorations

Welcome sign
Starting point signsqty 4

Cleaning

Waste binsqty 6
Trash bagsqty 40

Kitchen

Water boilersqty 2

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea assortment - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Lemon - 6 pieces
- Still mineral water - 6 bottles
- Sparkling mineral water - 4 bottles
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Sinas - 2 bottles
- Apple juice - 2 cartons
- Alcohol-free beer - 2 crates
- Herbal tea - 1 box
- Honey - 1 jar
- Stirrers - 100 pieces
- Paper napkins - 4 packs
- Wholemeal bread - 6 loaves
- White pistolets - 50 pieces
- Mini wraps - 40 pieces
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Chicken breast slices - 1 kilo
- Smoked chicken - 1 kilo
- Cucumber - 8 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Bell peppers - 8 pieces
- Grapes - 3 kilos
- Apples - 50 pieces
- Bananas - 40 pieces
- Muesli bars - 50 pieces
- Currant buns - 40 pieces
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Mixed nuts - 2 kilos
- Gluten-free crackers - 2 packs
- Vegan spreads - 3 packages
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Ice cubes - 8 bags
- Paper towels - 6 rolls
- Hand soap - 2 bottles
- Hand sanitizer gel - 4 bottles
- Cleaning wipes - 4 packs

Tips

Plan at least 2–3 drinks per person for the first hour, then add water for each remaining hour of walking. Keep chilled drinks in coolers and use reusable cups at the starting point.
Print one route map per participant, plus 10–15% extra for late registrations or damaged copies. Protect every map used outdoors with a waterproof route cover.
Prepare one clearly marked registration area with a table, desk, lanyards and participant lists. Pack pens and spare lanyards even if they are not part of the main shopping list.
Use route arrows at every turn and bring barrier tape for unclear sections or temporary hazards. Reflective vests and flashlights are useful when visibility drops or the walk finishes late.
Pack a first aid kit, charged walkie-talkies, power banks and a megaphone together in one safety box. Check the first aid kit and charge the equipment no later than the evening before the walk.

Frequently asked questions

How many drinks do I need for a Polder Walk?: Allow 2–3 drinks per person for the first hour, then add roughly 1–2 drinks for every additional hour. Bring extra water for guides, volunteers and anyone who stays at the starting point.
How many route maps should I print?: Print one map per registered participant and add 10–15% extra. For 40 walkers, prepare about 44–46 maps so late registrations and replacements are covered.
What safety equipment do I need for a Polder Walk?: Bring a first aid kit, reflective vests, flashlights, route arrows, barrier tape, waterproof route covers and charged walkie-talkies. Check and charge everything by the evening before the event.
When should I buy and prepare the Polder Walk supplies?: Buy non-perishable route and setup materials at least 3–5 days ahead. Chill drinks, prepare the registration materials and charge electronic equipment no later than the day before.

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