What to Buy and Bring for a Pilgrimage

A Pilgrimage needs more than food and water. You will need supplies for the route, rest stops, registration, luggage handling and changing weather. Plan drinks for every participant, plus food that can be served quickly at planned breaks. Route markers, printed maps, name labels and communication equipment are easy to overlook, so gather them before the start day rather than during setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 24
Picnic benchesqty 6
Tableclothsqty 8

Tableware

Reusable platesqty 80
Reusable bowlsqty 80
Reusable cupsqty 120
Cutlery setsqty 80
Serving spoonsqty 8
Thermos flasksqty 8
Water jugsqty 8

Equipment

Coolersqty 8
Walkie-talkiesqty 6
Power banksqty 6
Extension cordsqty 4
Mobile phone chargersqty 6

Lighting

LED lampsqty 10
String lightsqty 4
Flashlightsqty 8
Batteriesqty 24

Route supplies

Route arrowsqty 50
Wooden stakesqty 50
Cable tiesqty 150
Barrier tapeqty 4
Printed route mapsqty 80
Waterproof route coversqty 20
Disposable ponchosqty 20

Registration

Name labelsqty 80
Wristbandsqty 80
Ballpoint pensqty 20
Clipboardsqty 6
Registration formsqty 80
Storage foldersqty 8

Decorations

Cross
Table crossesqty 4
Candle holdersqty 80
Prayer cardsqty 80
Reflection cardsqty 80
Flower arrangementsqty 4

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Bread knivesqty 4
Serving plattersqty 12
Serving tongsqty 8
Measuring cupsqty 4
Food warmersqty 6
Aluminum foilqty 2

Safety

First aid kitsqty 2
Reflective vestsqty 12
Emergency blanketsqty 10
Hand sanitizer holdersqty 8

Cleaning

Waste binsqty 10
Reusable cleaning clothsqty 20
Dish brushesqty 6
Bucketsqty 6
Broom setsqty 4
Dustpan and brushqty 4
Floor squeegeesqty 2

Catering

Groceries
- Spa Blauw - 120 bottles
- Sparkling mineral water - 40 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Lemonade - 8 bottles
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 3 kilos
- Herbal tea honey - 2 jars
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Whole wheat rolls - 80 pieces
- Gluten-free rolls - 8 pieces
- Unsalted butter - 2 kilos
- Margarine - 1 kilo
- Young cheese - 3 kilos
- Hummus - 2 kilos
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Apples - 8 kilos
- Bananas - 6 kilos
- Pears - 5 kilo
- Grapes - 5 kilos
- Mandarins - 5 kilos
- Cucumbers - 4 kilos
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Pepper mix - 3 kilos
- Lettuce - 8 heads
- Chickpeas - 12 cans
- Corn - 8 cans
- Cucumber salad - 3 kilos
- Potatoes - 15 kilo
- Rice - 6 kilos
- Pasta - 6 kilos
- Tomato sauce - 10 liters
- Vegetable stock - 2 boxes
- Mixed vegetables - 12 kilo
- Vegetarian balls - 6 kilos
- Chicken breast - 8 kilos
- Lentils - 5 kilo
- Coconut milk - 12 cans
- Curry powder - 2 jars
- Paprika powder - 2 jars
- Cumin - 2 jars
- Black pepper - 2 jars
- Salt - 2 kilos
- Olive oil - 3 liters
- Balsamic vinegar - 2 bottles
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Unsalted nuts - 3 kilos
- Muesli bars - 100 pieces
- Raisins - 2 kilos
- Cookies - 6 packs
- Chocolate bars - 80 pieces
- Napkins - 300 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Trash bags - 100 pieces
- Freezer bags - 2 boxes
- Cling film - 2 rolls

Tips

Plan at least 2 reusable cups and 2 plates or bowls per participant if washing up during the route is not practical. Bring serving spoons and water jugs for each main rest stop.
For drinks, allow 2 to 3 servings per person during the first hour, then refill water regularly at every rest area. Use coolers for chilled drinks and thermos flasks for hot options.
Prepare route supplies before leaving: place arrows on wooden stakes, pack cable ties and barrier tape, and protect printed maps with waterproof covers. Bring enough markers for every turn plus a small spare set.
Give each participant a name label and wristband at registration, and print one route map per person or group. Keep the participant list with the registration materials so dietary requirements are easy to check.
Pack for a change in weather even when the forecast looks clear. Disposable ponchos, flashlights, spare batteries and power banks should be ready before departure, not added after the group has started.

Frequently asked questions

What food should I buy for a Pilgrimage?: Buy easy-to-serve food such as fruit and bread for the planned rest stops, and match the quantities to the confirmed participant count. Prepare the food before departure so it can be served as soon as the group arrives.
How much water and drink do I need for a Pilgrimage?: Start with 2 to 3 drinks per person for the first hour, then provide refills at each rest stop. Bring water jugs for serving and coolers if drinks need to stay cold.
How many route maps and signs do I need?: Print one route map per participant or walking group, plus at least 10% extra copies for loss or damage. Mark every turn and decision point, and pack spare arrows, stakes and cable ties for last-minute repairs.
What should I bring if the Pilgrimage runs into the evening?: Bring one flashlight per route team, spare batteries and charged power banks for phones. Add LED lamps or string lights at rest areas, and check all lighting at least 2 hours before the group arrives.

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