What to Buy and Bring for a Photo Walk

A photo walk needs more than cameras and memory cards. You also need practical supplies for registration, route guidance, refreshments, changing weather and minor emergencies. This shopping list covers the equipment and consumables for a group photo walk, including backup power, printed assignments, drinks, snacks and visibility gear. Check the route and expected weather before buying quantities, especially if the walk lasts several hours or ends after dark.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 3
Folding chairsqty 12
Tableclothsqty 3

Equipment

Coolersqty 4
Thermos flasksqty 4
Power banksqty 6
USB chargersqty 6
Extension cordsqty 3
Compact speakersqty 2
Tripod camerasqty 2
Spare camerasqty 2
Backup memory cardsqty 8
Spare batteriesqty 8
Compact tripodsqty 6
Flashlightsqty 10

Lighting

LED lanternsqty 8
Headlampsqty 10
Reflective vestsqty 8

Route and safety

Printed route mapsqty 35
Whistlesqty 8
First aid kit
Rain ponchosqty 10
Waterproof phone casesqty 8

Office

Name stickersqty 40
Waterproof markersqty 8
Clipboardsqty 8
Printed photo assignmentsqty 35

Tableware

Reusable cupsqty 40
Reusable platesqty 40
Reusable cutleryqty 40
Napkin holdersqty 3

Kitchen

Cutting boardsqty 3
Kitchen knivesqty 3
Soup ladlesqty 3
Serving spoonsqty 4

Cleaning

Waste binsqty 4
Hand sanitizer holdersqty 3

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 pack
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Still water - 24 bottles
- Sparkling water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Apple juice - 4 packs
- Lemonade syrup - 2 bottles
- Lemons - 8 pieces
- Stroopwafels - 40 pieces
- Muesli bars - 40 pieces
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Unsalted nuts - 2 bags
- Bananas - 30 pieces
- Apples - 30 pieces
- Mandarins - 30 pieces
- Sandwiches - 40 pieces
- Young cheese - 1,5 kilogram
- Hummus - 1 kilogram
- Chicken breast slices - 1 kilogram
- Vegetarian spread - 750 gram
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Mixed lettuce - 1 kilogram
- Vegetable soup - 8 liters
- Breadsticks - 4 packs
- Pepper - 1 jar
- Salt - 1 pack
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Paper towels - 4 rolls
- Wet wipes - 4 packs
- Hand soap - 3 bottles
- Trash bags - 2 rolls

Tips

Plan two to three drinks per person for the first hour, then add about one drink per person for each additional hour. Pack extra water separately from coffee and tea so participants can refill easily.
Bring one printed route map and photo assignment set per participant or group, plus a few spares. Keep the papers on clipboards or in waterproof phone cases if rain is possible.
Allow at least one spare battery and one backup memory card for every camera in use. Charge power banks and camera batteries the night before, not at the start point.
Pack rain ponchos and reflective vests for every participant if the forecast is uncertain or the route includes roads and low-light sections. Add flashlights, LED lanterns or headlamps when the walk may finish after sunset.
Prepare registration supplies before leaving: name stickers, waterproof markers and a clipboard with the final participant list. Bring reusable cups, plates and cutlery in a separate container so they are easy to find at the refreshment stop.

Frequently asked questions

How many drinks do I need for a photo walk?: Plan for two to three drinks per person during the first hour, followed by roughly one drink per person for every additional hour. Add extra water for warm weather, long routes or participants without easy access to shops.
How many spare camera batteries and memory cards should I bring?: Bring at least one fully charged spare battery and one backup memory card for each camera. For a walk longer than three hours, add a power bank and USB charger for each small group or camera team.
What should I buy for a photo walk in rainy weather?: Prepare one rain poncho per participant, waterproof phone protection and covers for printed maps and assignments. Check the forecast 24 hours before the walk and buy or collect the rain gear no later than the day before.
How many route maps and photo assignments do I need?: Print one route map and one assignment sheet per participant or assigned group, depending on how the walk is organised. Print at least two extra sets and keep them ready at the registration table.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.