What you need for a photo editing workshop

A photo editing workshop needs more than laptops and editing software. Each workstation should have a working mouse, charger, power access and the correct software version before participants arrive. You will also need reliable presentation equipment, spare cables and USB sticks for file backups. For refreshments, plan cups, glasses, plates and serving equipment alongside coffee, tea and chilled drinks. Use this list to shop for the session and check what can be borrowed or reserved instead.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 24
Reception desk
Waste binsqty 4

Equipment

Laptopsqty 20
Computer miceqty 20
Laptop chargersqty 20
Projector
Projection screen
Wi-Fi router
USB sticksqty 24
Card readersqty 4
HDMI cablesqty 3
Extension cordsqty 6
Power stripsqty 8
Presentation clicker
Webcam

Tableware

Coffee cupsqty 30
Drinking glassesqty 30
Platesqty 30
Cutlery setsqty 30
Serving traysqty 4

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2
Cutting boardsqty 2
Bread knivesqty 2
Pliersqty 4
Small bowlsqty 8
Serving spoonsqty 4

Decorations

Name card holdersqty 24
Tableclothsqty 8
Welcome sign
Directional signsqty 4

Lighting

Desk lampsqty 10
Extension leads for lightsqty 4

Cleaning

Cleaning clothsqty 12
Dish brushesqty 2
Bucketsqty 2
Floor squeegeesqty 2

Catering

Groceries
- Coffee beans - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 pack
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Still mineral water - 24 bottles
- Sparkling mineral water - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 2 bottles
- Apple juice - 3 packs
- Syrup - 2 bottles
- Lemons - 6 pieces
- Ice cubes - 4 bags
- Wholemeal bread - 6 loaves
- White rolls - 30 pieces
- Wraps - 30 pieces
- Unsalted butter - 2 packs
- Young cheese - 2 kilos
- Back ham - 1 kilo
- Chicken breast topping - 1 kilo
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Lettuce - 4 heads
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Bell peppers - 8 pieces
- Red onions - 4 pieces
- Vegetable soup - 6 liters
- Breadsticks - 4 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Salted peanuts - 2 bags
- Cookies - 6 packs
- Stroopwafels - 4 packs
- Dark chocolate - 4 bars
- Apples - 24 pieces
- Bananas - 24 pieces
- Grapes - 3 kilos
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Ketchup - 2 bottles
- Olive oil - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 3 bottles
- Paper towels - 6 packs

Tips

Allow one laptop, mouse and charger per participant, plus at least one spare workstation for failures or late replacements. Check the software version on every machine no later than the day before.
Bring at least two spare HDMI cables and enough extension cords and power strips to reach every table without daisy-chaining strips. Test the projector, screen and presentation clicker before participants arrive.
Prepare one USB stick per participant or small working group, plus two spare sticks for backups. Copy the practice photos and verify that the files open on the workshop laptops.
For a half-day session, budget two to three hot drinks per person and one drinking glass per attendee. Add extra cups and glasses for the teacher, assistant and anyone who stays after the workshop.
Pack serving trays, small bowls, cutting boards and bread knives if food is served in the room. Put waste bins near the refreshments and workstation areas so packaging and used tableware do not collect on the tables.

Frequently asked questions

How many laptops do I need for a photo editing workshop?: Plan one laptop per participant, with one mouse and one charger for each machine. Add at least one spare laptop if the group has more than 10 people, because a single hardware or software problem should not stop the exercise.
How many USB sticks should I buy for a photo editing class?: Buy one USB stick per participant or per small working group, plus two spare sticks. Use them for practice files and backups, and test the copied files before the workshop starts.
What cables and power supplies are needed for a photo editing workshop?: Provide one power connection per laptop and keep at least two spare extension cords and HDMI cables available. Bring enough power strips for the room layout, but do not connect power strips end to end.
How much coffee and water do I need for a workshop?: For a half-day workshop, allow two to three hot drinks per person and at least 1 litre of water per person. Buy or bring extra cups and glasses for the teacher, assistant and roughly 10% more attendees than registered.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.