What to Buy and Bring for a Pentecost Camp

A Pentecost camp needs more than food and tents. You also need enough reusable tableware, cooking equipment, coolers, seating and power supplies to keep meals and check-in running smoothly. Plan quantities around your participant count, then add a small reserve for breakages, seconds and unexpected guests. This checklist helps you shop before the camp starts, instead of discovering missing kitchen or electrical items during setup.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Camp tablesqty 6
Folding chairsqty 50
Picnic benchesqty 4
Check-in desk
Waste binsqty 4

Tableware

Reusable platesqty 50
Reusable bowlsqty 50
Reusable cupsqty 60
Knivesqty 60
Forksqty 60
Spoonsqty 60
Serving spoonsqty 10
Coffee potsqty 3
Teapotsqty 2
Cutting boardsqty 4
Serving plattersqty 8

Kitchen

Gas burnersqty 3
Gas cylindersqty 3
Large cooking potsqty 4
Frying pansqty 3
Kitchen tongsqty 4
Measuring cupsqty 3
Kitchen knivesqty 6
Coolersqty 5
Ice packsqty 20

Equipment

Kettlesqty 2
Bluetooth speakersqty 2
Extension cordsqty 4
Power stripsqty 4
Megaphonesqty 2
Walkie-talkiesqty 6

Lighting

String lightsqty 4
Flashlightsqty 10
Battery lanternsqty 6

Decorations

Buntingqty 6
Balloonsqty 100
Tableclothsqty 8
Name stickersqty 60

Sports equipment

Footballsqty 4
Volleyballqty 2
Frisbeesqty 6
Relay batonsqty 8
Conesqty 30
Tug of war rope
Skipping ropesqty 8
Water gunsqty 20
Blindfoldsqty 10
Game cardsqty 4
Board gamesqty 8

Cleaning

Broomqty 3
Litter pickersqty 4
Bucketsqty 4
Spongesqty 10
Tea towelsqty 20
Towelsqty 10
Toilet brushesqty 2

Catering

Groceries
- White bread - 12 loaves
- Whole grain bread - 8 loaves
- Bread rolls - 60 pieces
- Croissants - 50 pieces
- Currant buns - 50 pieces
- Butter - 2 kilos
- Young cheese - 3 kilos
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Peanut butter - 4 jars
- Chocolate spread - 4 jars
- Apple syrup - 3 jars
- Jam - 4 jars
- Eggs - 60 pieces
- Yogurt - 8 liter
- Muesli - 3 kilos
- Oatmeal - 2 kilos
- Milk - 16 liters
- Plant-based milk - 6 liters
- Coffee - 2 kilos
- Tea bags - 200 pieces
- Sugar - 2 kilos
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Spa Blue - 12 crates
- Sparkling mineral water - 4 crates
- Lemonade syrup - 4 bottles
- Ice cubes - 10 bags
- Potatoes - 12 kilos
- Rice - 5 kilo
- Pasta - 6 kilos
- Pasta sauce - 12 jars
- Diced tomatoes - 12 cans
- Kidney beans - 8 cans
- Corn - 8 cans
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Bell peppers - 3 kilos
- Onions - 3 kilos
- Carrots - 3 kilos
- Lettuce - 8 heads
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Watermelons - 3 pieces
- Hamburger buns - 60 pieces
- Hamburgers - 60 pieces
- Vegetarian burgers - 15 pieces
- Chicken skewers - 60 pieces
- Vegetarian skewers - 15 pieces
- Potato salad - 6 kilos
- Pasta salad - 6 kilos
- Ketchup - 4 bottles
- Mayonnaise - 4 jars
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Mustard - 3 jars
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Italian herbs - 3 jars
- Garlic powder - 2 jars
- Olive oil - 2 liters
- Herb butter - 2 kilo
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Salted sticks - 6 bags
- Marshmallows - 5 kilos
- Cookies - 10 packs
- Muesli bars - 80 pieces
- Chocolate bars - 50 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 2 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 4 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Trash bags - 100 pieces
- Charcoal - 20 kilos
- Firelighters - 4 boxes
- Matches - 4 boxes

Tips

Plan at least one reusable plate, bowl, cup, knife, fork and spoon per participant, plus 10% extra. For a group of 40, that means 44 of each item.
For the first camp day, allow two to three drinks per person for the first hour and keep extra water chilled in coolers. Ice packs should be frozen at least 24 hours before departure.
Match cooking capacity to the meal plan: prepare enough large cooking pots, frying pans, serving spoons and kitchen tongs for the dishes served at the same time. Check gas cylinders before loading the burners.
Pack one table or picnic bench space for every six to eight people and provide a clear check-in desk. Waste bins are easy to overlook, so place at least one near the kitchen and one near the eating area.
Test Bluetooth speakers, extension cords and power strips before leaving. Bring enough cable length to keep electrical connections away from wet ground, cooking areas and walkways.

Frequently asked questions

What food and drinks do I need for a Pentecost camp?: Calculate meals and drinks per participant and per camp day, then add about 10% for seconds and last-minute additions. For drinks, plan two to three servings per person during the first hour and keep a separate supply of drinking water.
How many plates, cups and cutlery do I need for camp?: Allow one complete place setting per participant, plus 10% extra. For 50 people, pack at least 55 reusable plates, bowls, cups, knives, forks and spoons.
How early should I buy groceries for a Pentecost camp?: Buy non-perishable food and drinks two to three days before the camp. Purchase fresh and chilled items as late as practical, and freeze ice packs at least 24 hours before loading the coolers.
What kitchen equipment is needed for a Pentecost camp?: Bring gas burners, checked gas cylinders, large cooking pots, frying pans, cutting boards, kitchen knives, measuring cups, serving platters and utensils. Check the menu at least one week ahead so you can identify missing or duplicated equipment before shopping.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.