What to buy for a padel tournament

A padel tournament needs more than rackets and balls. You also need a clear way to record scores, keep the schedule visible, power your registration setup, and provide food and drinks between matches. This shopping list covers the equipment, serving items and practical supplies that are easy to overlook. Check quantities against your number of players, courts, volunteers and match rounds before you shop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Chairsqty 48
Bar tableqty 2
Tableclothqty 8
Clothing rack

Sports equipment

Padel racketsqty 16
Padel ballsqty 48
Ball basketsqty 4
Scoreboardsqty 8
Training bibsqty 16
Conesqty 20
Athletic tapeqty 6
Towelsqty 24

Equipment

Laptop
Tabletqty 2
Printer
Extension cordsqty 4
Power stripsqty 4
Portable speaker
Wireless microphone
Power banksqty 4
Charging cablesqty 6
Coolersqty 4
Thermos flasksqty 4
Kettlesqty 2
Coffee maker
Handheld megaphone

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Coffee cupsqty 40
Serving plattersqty 12
Serving tongsqty 8
Water jugsqty 8

Decorations

Course signsqty 8
Match schedulesqty 8
Welcome sign
Balloonsqty 40
Buntingqty 4
Name stickersqty 80
Markersqty 12

Lighting

LED string lightsqty 4
LED lampsqty 6

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Bread basketsqty 4
Ice cube traysqty 6

Cleaning

Waste binsqty 8
Broomqty 2
Dustpan and brushqty 2
Mopsqty 2
Bucketsqty 2
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 2 liter
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Sparkling water - 8 bottles
- Still water - 12 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Sports drink - 48 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Rosé - 4 bottles
- Red wine - 3 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 5 bags
- Salty pretzels - 4 bags
- Snack mix - 4 bags
- Olives - 4 jars
- Salted breadsticks - 4 packs
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Grapes - 3 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Mandarins - 30 pieces
- Sandwiches - 80 pieces
- Wholemeal bread - 6 loaves
- Mini wraps - 60 pieces
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Chicken breast topping - 1 kilo
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Peanut butter - 2 jars
- Jam - 2 jars
- Lettuce - 8 heads
- Bell peppers - 12
- Arugula - 6 bags
- Herb cream cheese - 6 tubs
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Spice mix - 2 bags
- Paper napkins - 400 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Hand gel - 4 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Ice cubes - 20 bags
- Squash - 4 bottles
- Lemons - 12 pieces
- Limes - 12 pieces
- Mint - 6 bunches

Tips

Plan at least 3 padel balls per court for an active tournament, plus a spare supply for lost or worn balls. Keep them in ball baskets so referees can distribute replacements quickly.
Allow one reusable cup per participant, volunteer and referee, then add around 10% extra. Plates, coolers and thermos flasks should be ready before the first matches, not during the opening briefing.
Test the laptop, tablet, printer, speaker and microphone together at least 24 hours before the tournament. Bring extension cords, power strips, charging cables and power banks so registration and scoring do not depend on one socket.
Set aside one racket for every expected player who does not bring their own, and check the grip and strings before event day. Towels and athletic tape are useful for players who need quick adjustments between matches.
Prepare prizes and the scoreboards before the first match starts. Print the match schedule and game rules in advance, and keep extra copies at the registration table in case pages get wet or go missing.

Frequently asked questions

How many padel balls do I need for a tournament?: Start with at least 3 balls per court in play, plus one additional can or equivalent backup supply for every court. For example, 4 courts require at least 12 balls in rotation and a reserve for replacements.
What food and drink supplies do I need for a padel tournament?: Plan drinks for the full playing period, with extra water available during warm weather. As a practical starting point, provide 2 to 3 drinks per person for the first hour, then adjust for the tournament length and catering plan.
How early should I buy prizes and tournament supplies?: Order prizes and any rented equipment at least 1 to 2 weeks before the tournament. Buy perishable catering items 1 to 2 days ahead, while checking the complete equipment list again the day before.
How many spare rackets should I bring to a padel tournament?: Bring one racket for each player who has not confirmed that they are bringing one, plus 2 spare rackets for breakage or unexpected registrations. Confirm the final participant list at least 24 hours before play starts.

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