What you need for a padel tournament

A padel tournament needs more than courts, rackets and balls. Plan supplies for registration, match scoring, refreshments, catering, prizes and players who arrive without the right equipment. This checklist covers the items to buy or bring, including spare rackets, overgrips, coolers, reusable cups and basic first aid. Use the number of registered players and the tournament format to adjust quantities before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Beer tablesqty 6
Folding chairsqty 40
Tableclothsqty 6
Registration desk
Waste binsqty 4

Tableware

Reusable cupsqty 60
Platesqty 50
Cutlery setsqty 50
Coffee cupsqty 40
Serving plattersqty 8
Pitchersqty 4

Equipment

Coolersqty 4
Kettlesqty 2
Coffee machinesqty 2
Power stripsqty 4
Extension cordsqty 4
Power banksqty 2
Bluetooth speaker

Sports equipment

Padel ballsqty 36
Spare padel racketsqty 4
Overgripsqty 16
Towelsqty 20
Scoreboardsqty 8
Whistlesqty 2
Competition bibsqty 16
Athletic tapeqty 4
Simple first aid kit

Decorations

Tournament bannersqty 2
Directional signsqty 6
Name badgesqty 40
Pensqty 20
Prizesqty 4
Medal ribbonsqty 8
Competition formsqty 50
Clipboardsqty 8

Cleaning

Cleaning bucketsqty 2
Mopsqty 2
Hand broomsqty 2
Microfiber clothsqty 8

Catering

Groceries
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Cola - 12 cans
- Coke Zero - 12 cans
- Sinas - 12 cans
- Ice tea - 12 cans
- Non-alcoholic beer - 24 bottles
- Pilsner beer - 48 bottles
- White wine - 6 bottles
- Rosé wine - 4 bottles
- Red wine - 2 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Mints - 1 box
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salsa - 3 jars
- Salted peanuts - 3 bags
- Olives - 3 jars
- Cheese cubes - 2 kilogram
- Grapes - 3 kilograms
- Apples - 40 pieces
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Hummus - 6 tubs
- Baguettes - 10 pieces
- Cream cheese - 2 kilograms
- Young cheese - 2 kilograms
- Ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Vegetarian spreads - 8 tubs
- Unsalted butter - 2 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Allergen cards - 20 pieces
- Ice cubes - 10 kilograms
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 3 packs
- Hand soap - 4 bottles

Tips

Bring at least one new can of padel balls for every court in use, plus one spare can for the tournament desk. Open the balls shortly before play so matches start with consistent equipment.
Plan around 2–3 drinks per person for the first hour, then 1–2 drinks per person for each additional hour. Add extra water for players, and chill drinks in coolers before the first matches begin.
Pack one reusable cup, plate and cutlery set per guest, plus 10% extra. For a tournament with 40 players, that means 44 of each item before allowing for staff or spectators.
Keep at least 2 spare padel rackets and several overgrips available for players who forget equipment or damage a grip. Put towels, athletic tape and the first aid kit at the tournament desk rather than in a closed storage area.
Prepare prizes, name badges, scoreboards and competition bibs before the event day. Set aside at least 30 minutes before the first match to arrange the registration desk, signs, schedule and scoring materials.

Frequently asked questions

How many padel balls do I need for a tournament?: Start with one can of balls per court in use and keep one additional can for every two courts as backup. For four courts, prepare at least five cans, adjusting for the number of matches and local rules.
How many drinks should I buy for a padel tournament?: Budget 2–3 drinks per person during the first hour and 1–2 drinks per person for every extra hour. For 32 players playing for three hours, plan roughly 128–224 drinks, depending on weather and drink size.
What backup padel equipment should I bring?: Bring at least 2 spare rackets, several overgrips, athletic tape and extra towels. Put these supplies at the tournament desk so players can access them without interrupting a match.
When should I buy and prepare tournament supplies?: Buy non-perishable items, prizes and tableware at least 3–5 days ahead. Chill drinks and check catering the day before, then allow 30–60 minutes before registration to set up the desk, signs and match materials.

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