What to buy for a padel tournament

A padel tournament needs more than rackets and balls. You will also need match materials, refreshments, serving equipment and a simple setup for registrations and scores. Plan quantities around the number of players, courts and match hours rather than buying at random. The items below cover the details that are often forgotten, especially spare balls, cups, power access and enough cold drinks between matches.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
High tablesqty 4
Tableclothqty 8
Party tentqty 2

Sports equipment

Padel ballsqty 48
Spare padel ballsqty 24
Padel racketsqty 8
Scoreboardsqty 8
Match cardsqty 80
Conesqty 24
Whistlesqty 4
Towelsqty 20

Equipment

Laptop
Tabletqty 2
Printer
Extension cordsqty 4
Power stripsqty 4
Portable speakerqty 2
Microphone
Power banksqty 4
Coolersqty 4
Thermos flasksqty 4

Tableware

Reusable cupsqty 100
Coffee cupsqty 40
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Bread knivesqty 2
Kitchen knivesqty 4
Pliersqty 4
Ice packsqty 24
Corkscrewqty 2
Bottle openersqty 4

Decorations

Bannersqty 6
Balloonsqty 100
Balloon pumpqty 2
Prize table sign
Participant badgesqty 80
Badge holdersqty 80

Lighting

String lightsqty 6
Battery lampsqty 8

Cleaning

Waste binsqty 8
Broomqty 2
Dustpan and brushqty 2
Mopsqty 2
Bucketsqty 2
Microfiber clothsqty 12
Disinfectant sprayqty 4
First aid kit

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Beer - 96 cans
- Alcohol-free beer - 24 cans
- White wine - 8 bottles
- Red wine - 4 bottles
- Alcohol-free wine - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Lemons - 2 kilograms
- Ice cubes - 12 bags
- Apples - 5 kilograms
- Bananas - 4 kilogram
- Grapes - 3 kilograms
- Mandarins - 3 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salted peanuts - 3 bags
- Snack nuts - 3 bags
- Olives - 6 jars
- Pickles - 4 jars
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Herb cream cheese - 4 tubs
- Mild cheese - 3 kilograms
- Brie - 1 kilogram
- Grill sausage - 2 kilograms
- Chicken breast slices - 1 kilogram
- Vegetarian slices - 1 kilogram
- Baguettes - 20 pieces
- Whole grain bread - 8 loaves
- Crackers - 8 packs
- Mini wraps - 12 packs
- Butter - 1 kilogram
- Herb butter - 8 tubs
- Cucumbers - 3 kilograms
- Peppers - 3 kilograms
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilogram
- Arugula - 8 bags
- Herbs - 4 pots
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Sambal sauce - 2 jars
- Balsamic dressing - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 2 bottles
- Cookies - 8 packs
- Brownies - 6 boxes
- Muesli bars - 8 boxes
- Chocolate bars - 48 pieces
- Coffee cream - 4 packets
- Paper napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 2 bottles
- Dishwasher tablets - 40 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Toilet cleaner - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 12 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Labels - 2 packs
- Trays - 6 pieces

Tips

Buy at least one fresh set of padel balls per court in use, plus spare tubes for damaged or lost balls. For a full-day tournament, having extra balls ready prevents delays between matches.
Provide two to three drinks per player for the first hour, then one drink per player for each additional hour. Add extra water for hot weather and chill it several hours before the first match.
Bring one scorecard or match card per scheduled match, plus around 10% extra. Pack scoreboards, pens and a few spare markers together so results can be recorded without searching for supplies.
For food service, plan one plate, cutlery set and reusable cup per guest, then add at least 10% extra. Keep separate coffee cups available if coffee or tea is served during registration or breaks.
Check electricity before bringing the laptop, printer, speaker or microphone. Pack extension cords, power strips and power banks at least one day ahead; a missing adapter or empty battery can hold up the schedule.

Frequently asked questions

How many padel balls do I need for a tournament?: Plan on at least one new set of balls per court in use, with spare tubes available for replacements. For a tournament lasting several hours, keep enough extras to replace balls during the day rather than relying on one set per court.
How much water and soft drink should I buy for a padel tournament?: Allow two to three drinks per player during the first hour and one drink per player for every hour after that. Buy additional water for warm conditions and keep the drinks chilled before participants arrive.
What catering quantities do I need for a padel tournament?: Plan one serving per registered guest for the main catering moment, plus around 10% extra for late additions or larger appetites. Buy at least one plate, cutlery set and reusable cup per guest, with 10% spare.
When should I buy and chill drinks for a padel tournament?: Buy non-perishable drinks and serving supplies at least one day before the tournament. Chill bottled and canned drinks several hours before the start, preferably overnight if storage space allows.

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