What You Need for a Networking Training

Use this shopping list to prepare a networking training without last-minute trips to the store. It covers the items participants need for exercises, registration, presentations, refreshments and catering. Check quantities against your attendance list, then add a small buffer for pens, worksheets, name badges and drinks. Confirm dietary requirements before ordering food, and test the laptop, projector, HDMI cable and power supply before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 50
Buffet tablesqty 2
Coat racksqty 2

Equipment

Laptop
Projector
Projection screen
HDMI cable
Extension cordsqty 3
Power stripsqty 3

Training

Flip chart
Flip chart sheetsqty 2
Whiteboard
Whiteboard markersqty 8
Notepadsqty 50
Ballpoint pensqty 50
Worksheetsqty 50
Network cardsqty 100

Registration

Name badgesqty 50
Badge holdersqty 50
Registration listqty 2
Feedback formsqty 50

Tableware

Coffee cupsqty 50
Water glassesqty 50
Platesqty 50
Cutlery setsqty 50
Serving plattersqty 8
Serving tongsqty 6

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Cutting boardsqty 3
Bread knivesqty 2
Kitchen knivesqty 2
Serving trays with lidsqty 4

Decorations

Table runnersqty 6
Vasesqty 6

Cleaning

Dish soap
Spongesqty 6
Cleaning clothsqty 8
Bucketsqty 2
Dustpan and brush
Mopsqty 2

Catering

Groceries
- Coffee beans - 3 bags
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Sweetener - 1 box
- Still mineral water - 48 bottles
- Sparkling mineral water - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Lemons - 10 pieces
- Mini croissants - 50 pieces
- Mini muffins - 50 pieces
- Wraps - 60 pieces
- Whole wheat baguettes - 8 pieces
- Cream cheese - 2 kilograms
- Hummus - 2 kilograms
- Young cheese - 2 kilograms
- Aged cheese - 1 kilogram
- Turkey fillet - 1.5 kilograms
- Smoked chicken breast - 1.5 kilograms
- Arugula - 6 bags
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 12 pieces
- Mixed salads - 5 kilograms
- Pasta salad - 4 kilograms
- Lentil salad - 3 kilogram
- Olives - 2 jars
- Pickles - 2 jars
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Ketchup - 2 bottles
- Balsamic dressing - 2 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Unsalted nut mix - 2 kilograms
- Grapes - 4 kilograms
- Apples - 50 pieces
- Bananas - 30 pieces
- Vegan desserts - 20 pieces
- Chocolate cookies - 4 packs
- Napkins - 200 pieces
- Cling film - 2 rolls
- Aluminum foil - 1 roll
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces

Tips

Prepare one name badge, badge holder, notepad, pen and worksheet per participant, plus 5–10% extra for late registrations or damaged materials.
For a half-day session, plan at least 1 bottle or glass of water per person, plus coffee and tea for the arrival break. Buy extra cups and glasses if people will move between the training room and buffet.
Bring the full presentation setup: laptop, projector, projection screen, HDMI cable, extension cords and power strips. Pack a spare connection option if the venue uses unfamiliar equipment.
Set aside network cards and printed assignments before registration starts. Keep them in separate labelled stacks so the reception team can hand them out without delaying the opening.
Match plates, cutlery, serving platters and serving tongs to the catering format, not just the headcount. For self-service food, provide at least one serving utensil per dish and keep a few spare place settings available.

Frequently asked questions

What stationery do I need for networking training?: Prepare one notepad, ballpoint pen and worksheet per participant, then add 5–10% extra. Bring flip chart sheets, markers, a whiteboard and spare markers for group exercises.
How many name badges should I buy for a networking training?: Buy one name badge and badge holder for every registered participant, plus at least 5 extra. Keep the registration list nearby so late changes can be written in quickly.
How much coffee and tea do I need for networking training?: For a half-day training, allow 2 cups of coffee or tea per person, including arrival and a break. Add about 10% extra cups, and check that the coffee maker and kettles can handle the group size.
What AV equipment should I bring to networking training?: Use a laptop, projector, projection screen, HDMI cable, extension cords and power strips. Test the complete setup at least 60 minutes before registration, including sound or presentation files if they are part of the program.

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