What to Buy for a Nature Excursion with an Evening Walk

An evening nature excursion needs more than snacks and a map. You will need food and drinks for the group, serving supplies, route-marking materials, and enough lighting for the walk back. Plan coffee and tea separately from cold drinks, and check every participant’s dietary requirements before shopping. For the evening route, provide at least one reliable light source per person and keep first aid and emergency information easy to reach.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 3
Folding chairsqty 12
Outdoor benchesqty 4
Party tent

Tableware

Reusable cupsqty 40
Reusable mugsqty 40
Reusable platesqty 40
Reusable cutleryqty 40

Kitchen

Thermos flasksqty 6
Coolersqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving spoonsqty 4

Equipment

Binocularsqty 12
Compassesqty 8
Megaphone
Walkie-talkiesqty 6
Power banksqty 4

Lighting

Headlampsqty 35
Lanternsqty 4

Safety

First aid kitsqty 2
Reflective vestsqty 8
Emergency blanketsqty 6
Whistlesqty 8
Flashlightsqty 6

Paperwork

Route mapsqty 40
Participant formsqty 40
Clipboardsqty 6

Decorations

Route arrowsqty 20
Information boardsqty 6

Cleaning

Waste binsqty 4
Reusable tablecloth setsqty 3

Catering

Groceries
- Still water - 30 liters
- Sparkling water - 8 liters
- Apple juice - 6 liters
- Lemonade syrup - 2 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Wholemeal bread - 6 loaves
- Pistolets - 40 pieces
- Young cheese - 2 kilograms
- Hummus - 1 kilogram
- Turkey breast - 1 kilogram
- Butter - 500 grams
- Strawberry jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 2 kilograms
- Iceberg lettuce - 4 heads
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Whole grain crackers - 6 packs
- Mixed nuts - 2 kilograms
- Muesli bars - 40 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilograms
- Cookies - 6 packs
- Vegetable soup - 8 liters
- Baguettes - 8 pieces
- Vegetable stock - 2 boxes
- Black pepper - 1 jar
- Salt - 1 pack
- Ice cubes - 10 kilograms
- Paper napkins - 4 packs
- Tissues - 6 boxes
- Hand soap - 3 bottles
- Hand sanitizer gel - 4 bottles
- Garbage bags - 30 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 2 bottles
- Cleaning wipes - 2 packs
- Insect repellent - 6 bottles
- Sunscreen - 6 bottles

Tips

Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour. Bring extra water if the route has no reliable refill point.
For coffee and tea, allow 250–300 ml per person and pack reusable mugs, thermos flasks, and serving spoons. These are often forgotten when the reception point is set up outdoors.
Pack one headlamp or flashlight per participant, plus spare batteries or charged power banks. Lanterns should stay at the reception point; handheld lights are more useful on the route.
Print one route map per walking group and keep a second copy with the organiser. Pack route arrows, information boards, clipboards, and participant forms together so registration does not delay departure.
Keep the first aid kits, emergency blankets, whistles, reflective vests, and printed emergency numbers in one clearly marked bag. Check the kits before leaving and charge navigation equipment and walkie-talkies the day before.

Frequently asked questions

What food and drinks do I need for a nature excursion?: Allow two to three drinks per person for the first hour, then one more per person for every extra hour. Pack enough food for the planned duration, plus an extra 10% for late arrivals or larger portions. Check dietary requirements before buying anything.
How many flashlights do I need for an evening nature walk?: Plan one headlamp or flashlight per participant, with at least two spare lights for organisers. Charge power banks and test every light the day before the excursion. Do not rely on phone lights for the full route.
What safety equipment should I bring for an evening walk?: Bring at least one first aid kit, emergency blankets, whistles, reflective vests, and printed emergency numbers. Keep the safety equipment with the route leader and place a second first aid kit at the reception point when the group is large or the route is remote.
How many route maps should I print?: Print one map per walking group, one for the reception point, and one spare for the organiser. Prepare them at least one day before the event, after the route and alternative route have been checked.

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