What you need for National Sports Week

A National Sports Week event needs more than balls and rackets. Plan for registration, changing activities, short breaks, wet weather and the equipment needed to keep several groups moving at once. This shopping list covers sports gear, seating, shelter, refreshments and practical items such as cones, stopwatches and scoreboards. Check what your clubs or venue already provide before buying, then shop early enough to chill drinks and prepare snacks on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Folding chairsqty 80
Beer tablesqty 8
Waste binsqty 10

Sports equipment

Footballsqty 12
Basketballsqty 8
Volleyballqty 6
Handballsqty 8
Tennis ballsqty 24
Tennis racketsqty 12
Badminton racketsqty 12
Shuttlesqty 24
Skipping ropesqty 12
Hoopsqty 12
Conesqty 40
Street hockey setsqty 4
Hockey ballsqty 12
Relay batonsqty 10
Ribbonsqty 40
Medalsqty 30
Stopwatchesqty 6
Scoreboardsqty 6
Whistlesqty 10
Yoga matsqty 20
Resistance bandsqty 12
Balance padsqty 8
Parachute cloth
Cone polesqty 12
Net holdersqty 4
Sports vestsqty 40
Hand pumpsqty 4
Spare ballsqty 10

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Serving plattersqty 12

Kitchen

Coolersqty 6
Thermos flasksqty 6
Coffee machinesqty 3
Water jugsqty 10
Cutting boardsqty 4
Kitchen knivesqty 4
Serving tongsqty 8
Ice packsqty 24

Equipment

Speakersqty 2
Microphone
Extension cordsqty 6
Power stripsqty 4
Laptop
Tabletqty 2
Power banksqty 4
Walkie-talkiesqty 8

Lighting

LED light stringsqty 6
LED lampsqty 8

Decorations

Buntingqty 8
Balloonsqty 150
Directional signsqty 12
Registration sign
Name stickersqty 150
Markersqty 20
A4 information boardsqty 15

Cleaning

Broomqty 4
Dustpan and brushqty 4
Mopsqty 3
Bucketsqty 4
Glovesqty 20
First aid kit

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon tea - 2 boxes
- Still mineral water - 12 bottles
- Sparkling mineral water - 8 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Iced tea - 6 bottles
- Sports drink - 48 bottles
- Lemonade syrup - 3 bottles
- Ice cubes - 12 bags
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Whole grain buns - 80 pieces
- Cheese slices - 6 kilogram
- Ham - 4 kilograms
- Chicken breast slices - 4 kilograms
- Hummus - 3 kilograms
- Peanut butter - 3 jars
- Jam - 3 jars
- Cream cheese - 2 kilograms
- Butter - 2 kilograms
- Lettuce - 12 heads
- Cucumbers - 20 pieces
- Tomatoes - 8 kilograms
- Bell peppers - 5 kilograms
- Apples - 12 kilograms
- Bananas - 10 kilograms
- Grapes - 6 kilograms
- Oranges - 8 kilogram
- Yogurt - 6 kilogram
- Muesli - 3 kilogram
- Muesli bars - 150 pieces
- Wholegrain crackers - 8 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Popcorn - 5 kilograms
- Snacks - 6 bags
- Ketchup - 3 bottles
- Mayonnaise - 3 jars
- Mustard - 2 jars
- Olive oil - 2 bottles
- Salt - 1 kilogram
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Herb mix - 2 jars
- Napkins - 8 packs
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Freezer bags - 3 boxes
- Trash bags - 10 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Toilet paper - 24 rolls
- Bandages - 3 boxes
- Gauze bandages - 2 boxes
- Sports tape - 6 rolls
- Cold compresses - 12 pieces
- Disposable gloves - 2 boxes
- Pens - 30 pieces
- Paper wristbands - 200 pieces
- A4 paper - 2 packs
- Envelopes - 100 pieces
- Tape - 8 rolls
- Cable ties - 2 bags
- Rope - 2 rolls

Tips

Allow at least one ball for each active court or pitch, plus two spares for busy sessions. For a mixed programme, check footballs, basketballs, volleyballs and handballs separately rather than assuming one ball works for every activity.
Set out one cone or marker every 5–10 metres for relay lanes, boundaries and queues. Keep extra cones and cone poles at the registration desk so volunteers can replace or move a course quickly.
Provide one chair per registration volunteer and enough folding chairs for participants who need to rest between sessions. Add tables for registration, snacks and equipment instead of putting everything on the ground.
Plan drinks and snacks for the full timetable, not only the opening hour. Chill drinks before participants arrive, label food against the collected dietary requirements and keep waste bins beside the busiest refreshment points.
Pack safety and timing supplies with the sports equipment: whistles, stopwatches, scoreboards, ribbons and medals. Put each activity’s kit in a separate labelled box so volunteers can set up without searching through all 70 items.

Frequently asked questions

What sports equipment do I need for National Sports Week?: For the listed programme, prepare footballs, basketballs, a volleyball, handballs, tennis and badminton gear, skipping ropes, hoops, hockey sets, relay batons, yoga mats and resistance bands. Add cones, stopwatches and whistles for organising sessions, and keep at least two spare balls available for busy activities.
How many chairs and tables should I buy for National Sports Week?: Start with one chair for every registration or activity volunteer, plus extra chairs for participants resting between sessions. Use separate tables for registration, refreshments and equipment; confirm the final quantities after registrations close, ideally 3–7 days before the event.
How much food and drink should I buy for National Sports Week?: Budget two to three drinks per person for the first hour, then one drink per person for each additional hour, adjusting for weather and activity level. Buy snacks for every registered participant and add a small reserve once final attendance is confirmed 3–7 days beforehand.
When should I buy and prepare the event supplies?: Buy non-perishable supplies and check sports equipment at least one week before National Sports Week. Collect rented or borrowed items 1–2 days beforehand, chill drinks and prepare snacks on the event day, and check the weather forecast before setting up tents.

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