What You Need for a Music Quiz

A music quiz needs more than questions and a playlist. Plan drinks, coffee, snacks, tableware and serving equipment for the number of registered participants, then check the technical kit before shopping. You will also need practical items for answer sheets, team tables and registration. This list helps you buy and bring everything in time, including the small items that are easy to overlook on quiz day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 56
Presentation table
Registration desk

Tableware

Reusable drinking glassesqty 60
Coffee cupsqty 60
Platesqty 60
Pastry platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Serving spoonsqty 8

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Microphone
Microphone stand
Audio cablesqty 3
Extension cordsqty 4
Power stripsqty 3
Spare batteriesqty 2
Presentation clicker
USB stickqty 2

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Ice cube traysqty 4
Pitchersqty 6
Bottle openersqty 3
Kitchen knivesqty 2
Cutting boardsqty 2
Serving traysqty 4

Decorations

Tableclothsqty 8
Table cardsqty 8
Name stickersqty 60
Pen holdersqty 8
Quiz board
Balloonsqty 30
Balloon ribbon
Tapeqty 3
Buntingqty 4

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 1 kilo
- Sweetener - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 2 liter
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Tonic - 2 bottles
- Beer - 3 crates
- Alcohol-free beer - 1 crate
- White wine - 6 bottles
- Red wine - 4 bottles
- Apple juice - 3 liters
- Orange juice - 3 liters
- Lemons - 8 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snack mix - 3 bags
- Peanuts - 2 bags
- Cheese cubes - 2 kilos
- Dry sausage - 1 kilo
- Grapes - 2 kilos
- Apples - 3 kilos
- Cucumber - 4 pieces
- Cherry tomatoes - 2 kilos
- Baguettes - 8 pieces
- Hummus - 4 tubs
- Cream cheese - 4 tubs
- Herb butter - 4 tubs
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Napkins - 6 packs
- Straws - 1 pack
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Parchment paper - 1 roll
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Cleaning sponges - 1 pack
- Hand soap - 3 bottles
- Paper towels - 4 packs
- Prizes for winners - 8 pieces

Cleaning

Waste binsqty 6
Cleaning bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2
Hand brush and dustpanqty 2
Rubber glovesqty 4

Lighting

Standing lampsqty 2
Mood lightingqty 2

Paper goods

Answer formsqty 120
Reservation formsqty 20
Quiz questionsqty 10
Pensqty 70
Pencilsqty 20
Clipboardsqty 8
Notepadsqty 8
Printer paper
Sticky notesqty 4

Other

Score sheetsqty 10
Calculatorsqty 3
Prize table
Cash box
First aid kit

Tips

Plan drinks by guest count: allow two to three drinks per person for the first hour, then one to two for each additional hour. Chill them at least 4 hours before guests arrive, and keep extra water available.
Buy or bring one drinking glass per guest, plus at least 10% extra. For coffee, plan one cup per person for a short quiz and add spare cups for helpers and refills.
Check the serving setup before shopping: you need plates for food, pastry plates for snacks, cutlery, serving platters and serving spoons. Put bottle openers, pitchers and napkins where guests can reach them before the first round.
Test the laptop, projector, speakers and microphone at the venue at least 60 minutes before registration. Pack the correct audio cables, extension cords and power strips, plus spare batteries for the microphone or clicker.
Print response forms and bring a USB stick with the presentation as a backup. Keep the quiz files, scoring sheet and answer key in two separate places so a missing laptop file does not stop the quiz.

Frequently asked questions

What drinks do I need for a music quiz?: For each guest, allow two to three drinks during the first hour and one to two per additional hour. Include water, chill the drinks at least 4 hours in advance, and bring coolers or pitchers if the venue has limited refrigeration.
How many glasses and coffee cups do I need for a music quiz?: Start with one drinking glass per attendee and add 10% spare glasses. For coffee, provide one cup per person for a short event, plus extra cups for the quiz host and helpers.
What technical equipment is needed for a music quiz?: Bring a laptop, projector, projection screen, speakers, microphone, microphone stand, presentation clicker and USB backup. Test every connection at least 60 minutes before guests arrive, including audio cables, extension cords and power strips.
When should I buy and prepare supplies for a music quiz?: Buy non-perishable supplies 2 to 3 days beforehand and confirm the final guest count before buying fresh food and drinks. Chill drinks at least 4 hours before the quiz and pack all materials for transport on the day before.

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