What to buy for a music camping weekend

A music camping weekend needs more than tents and drinks. You’ll be feeding people outdoors, keeping food and beverages cold, and running sound equipment where power may be limited. Use the quantities in your guest list to scale food, reusable tableware and drinks, then check the weather before buying shelter and lighting supplies. The easiest items to forget are extension cords, power banks, serving utensils and enough cups for the full weekend.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Camping tentsqty 12
Tablesqty 6
Chairsqty 36
Beer tablesqty 4
Folding chairsqty 12

Tableware

Reusable platesqty 40
Reusable bowlsqty 40
Reusable cupsqty 80
Coffee cupsqty 40
Knivesqty 40
Forksqty 40
Spoonsqty 40
Serving spoonsqty 8
Scissorsqty 4

Equipment

Bluetooth speakersqty 2
Mixer
Microphonesqty 3
Microphone standsqty 3
Extension cordsqty 6
Power stripsqty 6
Power banksqty 4
Coolersqty 4
Barbecueqty 2
Gas burnersqty 2

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Pliersqty 4
Mixing bowlsqty 4
Thermos flasksqty 4
Kettlesqty 2
Frying pansqty 2
Aluminum foilqty 4

Decorations

Buntingqty 8
Buntingqty 4

Lighting

String lightsqty 6
Lanternsqty 8
LED candlesqty 24

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Bucketsqty 4
Spongesqty 12
Dish brushesqty 4
Hand soap dispensersqty 4

Sports equipment

Footballsqty 2
Frisbeesqty 3
Badminton setsqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 1 kilo
- Oat milk - 6 liters
- Semi-skimmed milk - 6 liters
- Coffee creamer - 2 packs
- Herbal tea - 2 boxes
- Still water - 36 liters
- Sparkling water - 12 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Lemonade - 6 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 12 bags
- Sandwich rolls - 60 pieces
- Wholemeal bread - 6 loaves
- Pistolets - 30 pieces
- Croissants - 30 pieces
- Butter - 4 packs
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 8 tubs
- Peanut butter - 3 jars
- Strawberry jam - 3 jars
- Chocolate spread - 2 jars
- Eggs - 60 pieces
- Bacon bits - 2 kilos
- Yogurt - 8 liter
- Muesli - 3 kilos
- Bananas - 5 kilo
- Apples - 5 kilo
- Grapes - 4 kilos
- Cucumbers - 8 pieces
- Tomatoes - 4 kilos
- Bell peppers - 3 kilos
- Onions - 2 kilos
- Garlic - 4 bulbs
- Mushrooms - 2 kilos
- Corn cobs - 36 pieces
- Hamburgers - 40 pieces
- Vegetarian burgers - 20 pieces
- Chicken skewers - 40 pieces
- Barbecue sausages - 40 pieces
- Potato salad - 5 kilos
- Pasta salad - 5 kilos
- Mixed salad - 4 kilo
- Baguettes - 12 pieces
- Herb butter - 12 tubs
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Barbecue sauce - 3 bottles
- Mustard - 2 jars
- Olive oil - 2 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Peanuts - 3 kilos
- Cookies - 8 packs
- Marshmallows - 3 kilos
- Long satay skewers - 100 pieces
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Toilet paper - 36 rolls
- Trash bags - 4 rolls
- Dish soap - 4 bottles
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs

Tips

Plan around two to three drinks per person for the first hour, then one drink per person per hour. Add extra water for warm weather and keep a separate supply available at the campsite.
Allow at least one reusable plate, bowl, cup, knife, fork and spoon per guest per meal. For a weekend event, buy or pack 20% extra cups and cutlery so washing delays do not stop service.
Use one cooler for drinks and another for food if possible. Pack raw ingredients separately, wash fruit and vegetables before leaving, and prepare marinades and snacks at least a few hours before the first meal.
Check every performer’s equipment list before shopping for audio gear. Test microphones, stands, the mixer, speakers, power strips and extension cords together no later than the day before departure.
Bring one power bank per person who needs phone access, plus spare charging cables. Count the distance from the power source to the stage and pack extension cords long enough to keep cables away from walkways and wet ground.

Frequently asked questions

How much food do I need for a music camping weekend?: Plan three main meals per person per full day, plus two snack portions. For a two-day weekend, that means six meals and four snack portions per guest, with extra food for performers and late arrivals.
How many drinks should I buy for a camping music weekend?: Start with two to three drinks per person for the first hour, then one per person per hour. Add at least 1.5 litres of water per person per day, and increase that amount in hot weather.
How many cups and plates do I need for a weekend event?: Pack one reusable plate, bowl, cup, knife, fork and spoon per guest for each meal, or plan a reliable washing schedule. Keep 20% extra cups and cutlery available for breakages, loss and busy periods.
When should I check the camping and sound equipment?: Check the shopping list and test all sound equipment at least 24 hours before leaving. Inspect tents, party tents, tables, chairs, coolers and power supplies again on the morning of setup.

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