What you need for a mini golf tournament

A mini golf tournament needs more than clubs and balls. Plan supplies for registration, team assignments, scorekeeping, food and drinks, then add a few items that keep the event moving when players arrive at different times. This checklist covers the practical equipment and consumables for the competition table, buffet and registration desk. Buy or collect everything at least one day before the tournament, and chill drinks several hours ahead.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 56
Buffet tablesqty 3
Registration desk
Waste binsqty 4

Tableware

Reusable platesqty 60
Reusable glassesqty 100
Cupsqty 60
Forksqty 60
Knivesqty 60
Spoonsqty 60
Serving plattersqty 12
Serving utensilsqty 8

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 3
Power stripsqty 3
Wireless microphone
Bluetooth speaker

Sports equipment

Mini golf clubsqty 56
Mini golf ballsqty 60
Scoreboardsqty 12
Pensqty 60
Spare pencil sharpenersqty 4

Decorations

Party flagsqty 4
Balloonsqty 50
Name badge holdersqty 60
Prize tablecloth

Lighting

String lightsqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Beer - 5 crates
- Alcohol-free beer - 2 six-packs
- White wine - 6 bottles
- Rosé - 4 bottles
- Red wine - 4 bottles
- Bitterballen - 200 pieces
- Mini cheese soufflés - 100 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted peanuts - 3 bags
- Olives - 3 jars
- Cheese cubes - 3 kilograms
- Grapes - 4 kilograms
- Apples - 50 pieces
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilograms
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Hummus - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Mini rolls - 80 pieces
- Sandwich fillings - 5 kilograms
- Mixed green salad - 6 kilograms
- Pasta salad - 6 kilogram
- Potato salad - 6 kilogram
- Vegetarian meal trays - 12 portions
- Vegan meal trays - 6 portions
- Gluten-free sandwiches - 12 pieces
- Dessert - 60 servings
- Whipped cream - 6 cans
- Napkins - 300 pieces
- Paper straws - 100 pieces
- Ice cubes - 15 kilograms
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Cleaning sponges - 6 pieces
- Kitchen gloves - 2 boxes
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Tissues - 6 boxes
- Balloon ribbon - 2 rolls
- Packing tape - 4 rolls
- Name stickers - 2 packs
- Printing paper - 1 pack
- Coffee filters - 2 packs

Tips

Plan around 1 reusable glass or cup per guest, plus 10% extra for breakages or misplaced cups. For drinks, allow 2–3 servings per person during the first hour, then about 1 serving per hour.
Prepare one scorecard and one pen per player, with at least 10% extra pens. Keep spare pencil sharpeners at the competition table so scoring does not stop when a pencil goes blunt.
Set aside one name badge holder per participant and prepare a few blank badges for late registrations. Put the registration desk near the entrance, with the participant list and team information ready before guests arrive.
Use a cooler with enough capacity for all chilled drinks and ice, and start chilling beverages 3–4 hours before play begins. Check that coffee machines and kettles have nearby power access; pack extension cords and power strips rather than relying on a single outlet.
Reserve a separate table for prizes and cover it before setting out the awards. Bring decorations such as party flags, balloons and string lights only after checking the venue’s fixing points and available power supply.

Frequently asked questions

What do I need to buy for a mini golf tournament?: Plan drinks, catering, reusable plates, glasses or cups, cutlery, serving platters and serving utensils. You will also need pens, scorecards or scoreboards, name badge holders, prizes, coolers and any required power accessories.
How many drinks do I need for a mini golf tournament?: Allow 2–3 drinks per person for the first hour, then about 1 drink per person for each additional hour. Add 10% extra for spills, late arrivals and non-alcoholic alternatives.
How many pens and scorecards do I need?: Prepare one scorecard and one pen per participant, plus at least 10% spare supplies. For 30 players, that means 33 scorecards and 33 pens.
When should I prepare the mini golf tournament supplies?: Buy non-perishable supplies at least 2–3 days before the event and complete the main packing the day before. Chill drinks 3–4 hours before arrival, and place prizes, badges and scorekeeping materials at the venue before registration opens.

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