Midweek camp shopping list

Planning a midweek camp means shopping for more than meals. You also need shared tableware, cooking equipment, sleeping gear and practical items for evenings at the tents. Start with the number of participants, escorts and cooks, then separate items you can buy early from refrigerated food you should purchase just before departure. This checklist helps you spot commonly forgotten supplies, such as serving utensils, water jugs, tent labels and enough light for moving around camp after dark.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 50
Picnic benchesqty 6
Clothes racksqty 4

Camping

Sleeping tentsqty 12
Guide tentsqty 3
Air mattressesqty 45
Sleeping bagsqty 45
Sleeping matsqty 45
Cushionsqty 45
Flashlightsqty 25
Herringqty 120
Tent peg hammersqty 6

Tableware

Reusable platesqty 55
Reusable bowlsqty 55
Reusable cupsqty 65
Cutlery setsqty 55
Serving spoonsqty 8
Water jugsqty 8

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Saucepanqty 4
Large cooking potsqty 4
Frying pansqty 3
Colandersqty 4
Mixing bowlsqty 6
Measuring cupsqty 3
Kitchen tongsqty 6
Cutting board labelsqty 2

Equipment

Gas burnersqty 4
Gas cylindersqty 6
Coolersqty 6
Extension cordsqty 4
Power stripsqty 4

Lighting

String lightsqty 4
Battery lanternsqty 8

Sports equipment

Footballsqty 5
Volleyball net
Volleyballsqty 3
Frisbeesqty 6
Conesqty 30
Skipping ropesqty 10
Blindfoldsqty 15

Activities

Game cardsqty 10
Board gamesqty 8
Craft kitsqty 45
A4 paperqty 250
Markersqty 12
Paint setsqty 8
Rope rollsqty 6
Pensqty 30

Safety

First aid kitsqty 2
Pocket whistlesqty 8
Reflective vestsqty 10
Fire extinguishersqty 2

Decorations

Buntingqty 8
Name badgesqty 55
Waterproof markersqty 12

Cleaning

Waste binsqty 8
Dish brushesqty 6
Bucketsqty 6
Mopsqty 4
Broom setsqty 4
Microfiber clothsqty 20

Catering

Groceries
- Wholemeal bread - 18 loaves
- White rolls - 100 pieces
- Wholemeal rolls - 100 pieces
- Croissants - 60 pieces
- Butter - 2 kilos
- Margarine - 2 tubs
- Young cheese - 4 kilos
- Ham - 3 kilos
- Chicken breast - 3 kilo
- Peanut butter - 4 jars
- Chocolate spread - 4 jars
- Jam - 4 jars
- Eggs - 120 pieces
- Yogurt - 12 liters
- Muesli - 6 kilo
- Oatmeal - 4 kilos
- Milk - 30 liters
- Soy drink - 8 liters
- Coffee - 3 kilos
- Tea - 200 bags
- Sugar - 2 kilos
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 8 kilos
- Cucumbers - 20 pieces
- Tomatoes - 12 kilos
- Bell peppers - 8 kilo
- Onions - 5 kilo
- Garlic - 5 bulbs
- Carrots - 6 kilos
- Lettuce - 12 heads
- Potatoes - 15 kilo
- Rice - 8 kilo
- Pasta - 8 kilo
- Pasta sauce - 12 jars
- Diced tomatoes - 12 cans
- Kidney beans - 8 cans
- Corn - 8 cans
- Coconut milk - 8 cans
- Vegetable stock - 2 packs
- Herb mix - 6 sachets
- Paprika powder - 1 jar
- Curry powder - 1 jar
- Black pepper - 1 jar
- Salt - 1 kilo
- Olive oil - 3 liters
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 2 jars
- Barbecue sauce - 3 bottles
- Vegetarian burgers - 45 pieces
- Hamburgers - 60 pieces
- Hot dog sausages - 60 pieces
- Hamburger buns - 60 pieces
- Hot dog buns - 60 pieces
- Grated cheese - 3 kilos
- Hummus - 12 tubs
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Popcorn - 5 kilos
- Cookies - 12 packs
- Muesli bars - 100 pieces
- Chocolate bars - 60 pieces
- Water - 120 liters
- Apple juice - 30 liters
- Orange juice - 30 liters
- Cola - 24 bottles
- Cola Zero - 12 bottles
- Lemonade - 20 liters
- Ice cubes - 20 kilo
- Charcoal - 12 kilos
- Firelighters - 2 boxes
- Aluminum foil - 6 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Hand soap - 8 bottles
- Sponges - 20 pieces
- Rubber gloves - 12 pairs
- Tissues - 12 packs

Tips

Pack one reusable plate, bowl, cup and cutlery set per person, plus at least 10% extra for lost or dirty items. Add serving spoons and water jugs before loading the kitchen equipment.
Plan sleeping gear per participant: one sleeping bag, sleeping mat or air mattress, and a cushion. Label tents and sleeping gear before departure so setup does not turn into a late-evening sorting job.
Allow two flashlights per tent or sleeping area, with spare batteries packed separately. A single shared light is rarely enough when several people need to find their way around camp at once.
For group cooking, check the number of gas burners against your pans and pots before shopping. Pack at least one large cooking pot, saucepan, frying pan, colander and mixing bowl that match the planned meal portions.
Buy non-perishable food and drinks 2–3 days before departure, but purchase refrigerated products on the day before or morning of travel. Keep dietary-requirement items clearly separated and labelled from the start.

Frequently asked questions

What do I need to buy for a midweek camp?: Plan food and drinks, reusable plates, bowls, cups and cutlery, plus cooking equipment such as pots, pans, knives and gas burners. For sleeping, count one sleeping bag and sleeping mat or air mattress per participant, and add 10% spare tableware.
How much food should I buy for a five-day camp?: Count every breakfast, lunch, dinner and planned snack for each participant and escort across the five days. Add about 10% extra for staple foods and drinks, then adjust portions for dietary requirements and the activity programme.
When should I buy food for a midweek camp?: Buy dry, canned and other non-perishable supplies 2–3 days before departure. Buy refrigerated products no earlier than the day before, or on the morning of departure if transport time allows.
How many flashlights and sleeping mats do I need for camp?: Provide one sleeping mat or air mattress and one sleeping bag for every person sleeping on site. Plan two flashlights per tent or sleeping area, plus spare batteries, so nobody depends on one shared light after dark.

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