Leathercraft workshop checklist

A leathercraft workshop runs smoothly when materials, tools, and workstations are ready before participants arrive. This checklist takes you from confirming the venue and registrations to setting up cutting mats, leather tools, examples, worksheets, and refreshments. Plan enough time to sort materials and test the activity, especially if several people will share equipment. The final checks cover safety instructions, name badges, drinks, and a clear welcome so the workshop can start on time.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
Create workshop schedule
Determine number of participants
Send invitations
Process registrations
Collect dietary requirements
Update participant list
Order materials and tools
Book catering
Create examples
Prepare worksheets
Prepare name badges
Remind participants
Do the shopping
2 people
Chill drinks
Sort materials
2 people
Open venue
2 people
Set up tables and chairs
3 people
Set up workstations
3 people
Lay out tools
2 people
Post safety instructions
Set out coffee and tea
2 people
Set up the reception table

Event

Receive participants
2 people
Explain the program
Give safety instructions
Demonstrate leather and tools
Let them choose a project
2 people
Guide carving lessons
3 people
Guide edge finishing
3 people
Serve break drinks
2 people
Mark patterns and holes
2 people
Supervise hole punching
3 people
Set up the dinner buffet
2 people
Serve dinner buffet
2 people
Refill drinks
Guide sewing and assembly
3 people
Present projects
See participants off
2 people

Aftercare

Gather tools
3 people
Clear the worktables
3 people
Sort and remove waste
2 people
Wash dishes
2 people
Clean the venue
3 people
Put tables and chairs back
3 people
Check stock
Return borrowed items
2 people
Thank participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 24
Buffet tableqty 2
Coat racksqty 2

Equipment

Cutting matsqty 24
Leather knivesqty 12
Rolling Knivesqty 6
Leather awlsqty 24
Hole punchesqty 24
Wooden hammersqty 12
Cutting rulersqty 12
Punch blocksqty 6
Sewing strapsqty 24
Leather needlesqty 48
Stitch markersqty 24
Scissorsqty 12
Measuring tapesqty 12
Glue gunsqty 4
Hair dryersqty 2

Kitchen

Kettlesqty 2
Coffee machinesqty 2
Hot drink urnsqty 4
Coolersqty 3

Tableware

Reusable cupsqty 40
Platesqty 30
Cutlery setsqty 30
Coffee cupsqty 30
Serving spoonsqty 6

Decorations

Name badgesqty 24
Tableclothsqty 6
Information boardsqty 6

Lighting

Worktable lampsqty 12

Cleaning

Dustpan and brushqty 3
Bucketsqty 3
Microfiber clothsqty 12
Hand broomsqty 6
Vacuum cleaner
Trash binsqty 4
Rubber work matsqty 6

Catering

Groceries

Workshop materials

Leather offcutsqty 30
Leather sheetsqty 24
Leather cordsqty 100
Waxed cordqty 24
Rivetsqty 200
Printersqty 100
Bucklesqty 30
D-ringsqty 50
Carabinersqty 30
Markersqty 24
Pencilsqty 24
Paper patternsqty 60
Sandpaperqty 30
Edge paintqty 6
Leather oilqty 6
Leather washqty 6
Contact adhesiveqty 6
Glue brushesqty 24
Cotton polishing clothsqty 30

Safety

Safety gogglesqty 24
Cut-resistant glovesqty 12
Work glovesqty 24
Bandages
Fire blanket

Presentation

Flip chart
Flipchart markers
Workbooksqty 24
Pen setsqty 24
Storage boxesqty 12
Labelsqty 100

Tips

Confirm the participant count before ordering leather and consumable materials. Use the final registration list to check dietary requirements and prepare enough workstations, chairs, and name badges.
Create a timed workshop schedule with room for explaining the program, demonstrating techniques, hands-on work, and cleanup. A short practice run helps reveal steps that need more explanation.
Set up one complete workstation before the others. Check that each station has a cutting mat, ruler, suitable knives, awls, hole punches, hammer, needles, thread, and measuring tools as required for the project.
Post safety instructions where everyone can see them before tools are handed out. Keep cutting tools, punches, and glue guns arranged consistently so participants can find and return them quickly.
Finish the room setup before opening the venue to participants. Lay out materials and examples, prepare the reception table and name badges, chill drinks, and set out coffee and tea so registration does not delay the start.

Frequently asked questions

How long does it take to organize a leathercraft workshop?: Allow at least 2 to 3 weeks for invitations, registrations, materials, and catering. Reserve the final 2 days for confirming the participant list, buying remaining supplies, and preparing examples and worksheets.
How many participants can one leathercraft workshop support?: Base the number on available workstations and shared tools rather than room size. As a practical rule, one instructor should plan for about 8 to 12 participants unless extra supervisors and duplicate tools are available.
When should I order leathercraft materials and tools?: Order nonstandard materials and replacement tools at least 2 weeks before the workshop. Check the delivery and sort everything 3 to 5 days beforehand so shortages can still be fixed.
What should be ready before participants arrive?: Set up tables, chairs, cutting mats, tools, materials, safety instructions, name badges, and the reception table before opening registration. Aim to finish the full setup at least 30 minutes before the scheduled start.

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