Korfball Tournament Checklist

A korfball tournament runs smoothly when the planning is done in the right order. Start by securing the sports field, cafeteria, referees, and tournament date, then build the schedule around confirmed teams. Registration details, dietary requirements, volunteer roles, equipment, prizes, and the weather all need a final check before match day. This checklist covers the full sequence, including the setup details that are easy to leave until the last minute.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set tournament date
Reserve the sports field
Reserve the cafeteria
Book referees
Draw up tournament rules
2 people
Create the match schedule
2 people
Send invitations
2 people
Open the registration form
Process registrations
2 people
Collect dietary requirements
Confirm registrations
2 people
Check team assignments
2 people
Publish the program
Assign volunteers
2 people
Print competition forms
Create floor plan
Order prizes
Check the weather forecast
Print participant list
Do the shopping
2 people
Check sports equipment
2 people
Set out prizes and medals
Mark out the korfball fields
4 people
Set up korfball posts
4 people
Set up tables and chairs
4 people
Set up competition table
2 people
Set up registration desk
2 people
Set up the catering area
3 people
Chill drinks
2 people
Prepare snacks
3 people
Prepare coffee and tea
2 people
Hang up signage
2 people
Prepare first aid supplies
Run a sound check
2 people
Brief the referees
2 people

Event

Welcome the teams
3 people
Register attendance
2 people
Explain the tournament rules
Guide the opening race
2 people
Supervise races
8 people
Keep track of match scores
2 people
Serve snacks
3 people
Refill drinks
2 people
Refill coffee and tea
Empty trash bins
2 people
Process results
2 people
Lead the final
2 people
Present prizes
2 people
Support team departures
3 people

Aftercare

Gather sports equipment
4 people
Clear up the fields
4 people
Clean up catering
3 people
Wash dishes
3 people
Clear tables and chairs
4 people
Clean the venue
4 people
Dispose of waste
2 people
Return borrowed materials
2 people
Store leftover stock
2 people
Send results to participants

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Korfball postsqty 4
Korfball hoopsqty 4
Korfballsqty 12
Spare ballsqty 4
Field marking conesqty 40
Field linesqty 4
Whistlesqty 8
Scoreboardsqty 4
Team bibsqty 40
Pumpsqty 2

Furniture

Tablesqty 8
Chairsqty 40
Party tentsqty 2
Changing room benchesqty 8

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Lighting

String lightsqty 4
Outdoor spotsqty 4

Tableware

Reusable cupsqty 120
Reusable platesqty 80
Reusable cutleryqty 100
Coffee cupsqty 50

Kitchen

Serving traysqty 6
Cutting boardsqty 3
Kitchen knivesqty 3
Thermos flasksqty 4
Water jugsqty 6

Decorations

Buntingqty 6
Tournament banner
Trophiesqty 3
Medalsqty 40

Cleaning

Waste binsqty 8
Broom and dustpanqty 3
Mopsqty 3
Cleaning bucketsqty 3
First aid kit

Catering

Groceries

Tips

Reserve the sports field and cafeteria before opening registration, then book referees early enough to match the number of courts and planned matches. Without confirmed facilities and officials, the schedule cannot be finalized.
Close registrations before publishing the match schedule. Allow time to process entries, check team assignments, collect dietary requirements, and send confirmed teams the final program.
Check every equipment group at least one week before the tournament: posts, hoops, balls, spare balls, pumps, whistles, scoreboards, bibs, cones, and field lines. Missing pumps or spare balls are especially easy to discover only after teams arrive.
Assign volunteers to specific jobs rather than naming one general event team. Cover registration, scoreboards, refreshments, changing rooms, field setup, and the microphone, and give each person a start time.
Use the weather forecast for a final outdoor check two to three days before the tournament. Confirm the party tents, outdoor spots, extension cords, tables, chairs, and a workable cafeteria layout before loading the equipment.

Frequently asked questions

How far in advance should I organize a korfball tournament?: Set the date and reserve the sports field, cafeteria, and referees at least 8 to 12 weeks ahead. Open registration only after the main facilities and match format are confirmed.
When should registration close for a korfball tournament?: Close registration about 2 to 3 weeks before the event. That leaves time to process entries, check team assignments, collect dietary requirements, and publish the program.
How many korfballs and spare balls do I need?: Plan at least one match ball for each active field and keep 1 to 2 spare balls per field nearby. Check their condition and inflate them before setting up the posts and courts.
When should I set up the korfball fields?: Mark the fields and set up the posts, tables, chairs, scoreboards, and refreshments on the morning of the tournament, allowing at least 2 hours before the first match. Keep time for a safety check and volunteer briefing.

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