What you need for a Klaverjas evening

A Klaverjas evening needs more than card decks and a few tables. Plan the playing materials, registration supplies, drinks, coffee, snacks and prizes before shopping day. For each table, set out a Klaverjas deck, score sheets and pens, then keep spare materials at the registration table. Buy drinks and snacks according to your confirmed participant list, including dietary requirements, so nothing runs out during the rounds.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 52
Registration desk
Prize table

Tableware

Coffee cupsqty 60
Glassesqty 60
Mugsqty 20
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Serving spoonsqty 8

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 3
Power stripsqty 3
Bluetooth speaker
Kitchen timerqty 2

Game materials

Klaverjas card decksqty 14
Score padsqty 15
Score pensqty 20
Table numbersqty 12
Competition foldersqty 12
Calculatorsqty 3
Prizesqty 6

Decorations

Tableclothsqty 12
Table decorationsqty 12
Welcome sign

Lighting

Atmosphere lightsqty 6

Cleaning

Waste binsqty 4
Cleaning bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea bags - 100 pieces
- Hot chocolate - 2 liters
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 2 liter
- Lemons - 6 pieces
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- Red wine - 4 bottles
- White wine - 4 bottles
- Rosé - 2 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 4 bags
- Party nuts - 3 bags
- Cheese cookies - 3 packs
- Mini stroopwafels - 4 packs
- Cookies - 4 packs
- Apples - 20 pieces
- Bananas - 12 pieces
- Grapes - 3 kilos
- Cheese cubes - 2 kilos
- Cucumber - 4 pieces
- Cherry tomatoes - 2 kilos
- Hummus - 4 tubs
- Napkins - 300 pieces
- Stir sticks - 200 pieces
- Paper coffee cups - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces
- Microfiber cloths - 10 pieces

Tips

Count one Klaverjas card deck, one score pad and at least two score pens per table, plus one spare deck and extra pens for the registration table.
Plan two to three drinks per person for the first hour, then add about one drink per person for each additional hour. Keep cold drinks in coolers before play starts.
For coffee and tea, allow two cups per person for a three-hour evening. Bring both coffee cups and mugs, and check that you have enough kettles or coffee machines for the room.
Buy snacks for the full participant list and add 10% extra. Provide plates, cutlery, serving platters and serving spoons before putting snacks on the tables.
Prepare one prize for each planned prize category and keep the prizes together at the prize table. Buy them before the event week so the competition schedule and prize presentation can be finalised.

Frequently asked questions

What do I need for a Klaverjas evening?: You need one Klaverjas card deck per table, score pads, score pens, table numbers and competition folders. Also arrange tables, chairs, drinks, coffee and tea, snacks, prizes and a registration table.
How many Klaverjas card decks do I need?: Use one deck per playing table and keep at least one spare deck. For example, four tables require five decks in total, including the spare.
How many drinks should I buy for a Klaverjas evening?: Start with two to three drinks per person for the first hour, then add one drink per person for every extra hour. Buy a little extra after confirming the participant list and dietary requirements.
How much coffee and tea do I need for a card evening?: Allow two cups per person for an evening of about three hours. For 20 participants, prepare at least 40 cups and keep extra coffee, tea and hot water available.

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