Klaverjas evening checklist

A klaverjas evening runs smoothly when the practical details are settled before the first cards are dealt. Book the playing location, confirm the date and programme, and track registrations early enough to arrange tables and score sheets. On the day, check every card deck, prepare the running order, chill the drinks and set up the playing tables before guests arrive. This checklist covers the planning sequence, including the small jobs that are easy to leave until the last minute.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve play location
Set the date and program
2 people
Send invitations
2 people
Process registrations
Collect dietary requirements
Confirm registrations
Create the running order
2 people
Buy prizes
Arrange location keys
Do the shopping
2 people
Wrap the prizes
2 people
Check game materials
2 people
Prepare score sheets
Prepare snacks
3 people
Chill drinks
2 people
Set up tables
3 people
Set up chairs
3 people
Set up game tables
2 people
Set up the buffet and bar
3 people
Hang decorations
2 people
Set up the reception desk

Event

Receive participants
2 people
Explain the game rules
Supervise the first round
2 people
Serve snacks
2 people
Refill drinks
2 people
Supervise the second round
2 people
Restock the buffet
2 people
Take care of the break
2 people
Support the third round
2 people
Supervise fourth round
2 people
Check scores
2 people
Announce the winners
Present prizes
2 people

Aftercare

Pack leftovers
2 people
Clear tables and chairs
4 people
Wash dishes
3 people
Collect waste
2 people
Clean the venue
3 people
Store game equipment
2 people
Remove decorations
2 people
Return borrowed items

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 9
Chairsqty 36
Buffet tablesqty 2
Coat racksqty 2

Tableware

Coffee cupsqty 40
Glassesqty 40
Platesqty 40
Knivesqty 40
Forksqty 40
Teaspoonsqty 40
Serving plattersqty 10
Serving spoonsqty 10

Equipment

Klaverjas cardsqty 10
Spare card decksqty 2
Kitchen boilersqty 2
Coolersqty 3
Extension cordsqty 3
Power stripsqty 3
Wall clocksqty 2

Kitchen

Thermos flasksqty 4
Water jugsqty 4
Cutting boardsqty 2
Bread knivesqty 2
Kitchen knivesqty 2
Pliersqty 4
Bottle openersqty 3
Measuring cupsqty 2

Decorations

Tableclothsqty 9
Buntingqty 3
Table décorqty 9

Lighting

Atmosphere lightsqty 4
String lightsqty 2

Cleaning

Waste binsqty 4
Broomsqty 2
Trash binsqty 2

Catering

Prize tablesqty 2
Scoreboardsqty 8
Pensqty 40
Score sheetsqty 100
Name badgesqty 40
Groceries

Tips

Confirm the number of players before arranging the room. Set up enough tables and chairs for the planned rounds, with clear space for score sheets, cards and drinks.
Check the klaverjas cards several days before the evening, not while guests are arriving. Count the decks and keep spare card decks ready in case cards are lost or damaged.
Prepare the running order and score sheets before setting the tables. Put the sheets, pens and any instructions at each playing table so the first round can start without a search.
Chill drinks and prepare snacks before the reception begins. Use coolers, water jugs and serving platters so players do not need to leave their table during the first round.
Arrange access to the venue in advance, including the keys, extension cords and power strips. Finish the room setup, buffet, bar and reception table before the first participants arrive.

Frequently asked questions

How far in advance should I organise a klaverjas evening?: Fix the date, programme and playing location at least 3 to 4 weeks ahead. Send invitations soon afterwards so you have time to process registrations, collect dietary requirements and confirm attendance.
How many klaverjas card decks do I need?: Prepare one complete deck for each active playing table, plus at least 1 spare deck for the evening. Check every deck before setup rather than assuming a previously used deck is complete.
When should I set up the tables for a klaverjas evening?: Finish the room setup at least 60 minutes before participants arrive. This gives you time to place chairs, arrange the playing tables, put out score sheets and solve missing equipment before reception starts.
When should I buy and wrap the prizes?: Buy the prizes after registrations give you a reliable participant count, ideally 1 to 2 weeks before the evening. Wrap them before the event day so the prize presentation does not compete with setup and guest reception.

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