What to buy for King's Games

A King's Games shopping list is more than sports equipment. You also need a practical setup for registration, team changes, refreshments, scoring and a quick response if the weather turns. Plan equipment by game round, not just by team, so hosts are not waiting for balls, cones or stopwatches. Check quantities after registrations close, then shop and pack everything early enough to replace missing or damaged items before event day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Folding chairsqty 80
Beer tablesqty 8
Bar stoolsqty 6
Registration desk
Waste binsqty 10
Coat racksqty 2

Sports equipment

Footballsqty 12
Basketballsqty 8
Handballsqty 10
Tennis ballsqty 30
Conesqty 60
Hoopsqty 20
Relay batonsqty 12
Skipping ropesqty 15
Sacks for sack raceqty 15
Tug of war ropeqty 2
Obstacle blocksqty 12
Gym matsqty 10
Buckets of waterqty 12
Sponge ballsqty 30
Frisbeesqty 10
Badminton setsqty 6
Jump ropesqty 4
Stopwatchesqty 8
Whistlesqty 12
Scoreboardsqty 8
Measuring tapesqty 4
Starter pistol
Finish ribbonsqty 2

Equipment

Speakersqty 2
Microphone
Mixer
Extension cordsqty 6
Power stripsqty 4
Coolersqty 6
Kettlesqty 3
Coffee machinesqty 2
Thermos flasksqty 6

Tableware

Reusable cupsqty 250
Platesqty 180
Bowlsqty 100
Knivesqty 180
Forksqty 180
Spoonsqty 120
Serving spoonsqty 12
Small bowlsqty 20
Serving traysqty 12

Decorations

Dutch flagsqty 12
Orange pennantsqty 10
Orange tableclothsqty 12
Balloonsqty 200
Balloon pumpqty 2
Tapeqty 8
Ropeqty 4
Directional signsqty 12
Bib numbersqty 180
Medalsqty 180
Trophiesqty 12

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Bread basketsqty 8
Serving utensilsqty 16
Aluminum traysqty 12
Food containersqty 12
Kitchen scalesqty 2
First aid kitsqty 2
Ice spoonsqty 4
Herb traysqty 8
Teapotsqty 3

Cleaning

Cleaning glovesqty 8
Bucketsqty 6
Mopsqty 4
Broom setsqty 4
Dustpan and brushqty 4
Microfiber clothsqty 20
Hand soap dispensersqty 6
Hand sanitizer pumpsqty 6
Toilet brushesqty 4
Crates for waste separationqty 8

Catering

Groceries
- Whole wheat bread - 20 loaves
- White rolls - 180 pieces
- Whole grain buns - 80 pieces
- Croissants - 60 pieces
- Butter - 8 packs
- Margarine - 6 tubs
- Young cheese - 12 kilogram
- Aged cheese - 8 kilogram
- Chicken breast topping - 6 kilos
- Back ham - 6 kilogram
- Liver sausage - 3 kilogram
- Hummus - 20 containers
- Peanut butter - 8 jars
- Strawberry jam - 8 jars
- Chocolate spread - 6 jars
- Cucumbers - 20 pieces
- Tomatoes - 12 kilograms
- Bell peppers - 8 kilogram
- Carrots - 10 kilograms
- Lettuce - 12 heads
- Apples - 25 kilograms
- Bananas - 20 kilograms
- Grapes - 12 kilograms
- Mandarins - 15 kilograms
- Melons - 8 pieces
- Strawberries - 8 kilograms
- Raisins - 4 kilograms
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Cheese sticks - 8 bags
- Rice cakes - 10 packs
- Popcorn - 8 bags
- Muesli bars - 200 pieces
- Cookies - 12 packs
- Poffertjes - 20 kilograms
- Powdered sugar - 4 kilogram
- Pancake syrup - 6 bottles
- Ketchup - 6 bottles
- Mayonnaise - 6 jars
- Mustard - 4 jars
- Satay sauce - 4 jars
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Italian herbs - 2 jars
- Olive oil - 3 bottles
- Balsamic vinegar - 2 bottles
- Pasta - 20 kilograms
- Tomato sauce - 20 jars
- Tomato paste - 12 cans
- Onions - 8 kilograms
- Garlic - 20 bulbs
- Grated cheese - 6 kilograms
- Vegetarian meatballs - 12 kilogram
- Ground beef - 15 kilograms
- Corn - 12 cans
- Peas - 12 cans
- Cucumber salad - 8 kilograms
- Yogurt dressing - 6 bottles
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Tea - 4 boxes
- Herbal tea - 2 boxes
- Sugar - 5 kilograms
- Milk - 25 liters
- Oat milk - 10 liters
- Chocolate milk - 30 liters
- Orange juice - 40 liters
- Apple juice - 30 liters
- Cola - 30 liters
- Coke Zero - 20 liters
- Orange soda - 20 liters
- Lemonade syrup - 8 bottles
- Spa Blue - 120 liters
- Sparkling water - 40 liters
- Ice cubes - 40 kilogram
- Lemons - 5 kilograms
- Napkins - 1000 pieces
- Paper straws - 300 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Dishwasher tablets - 60 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 4 bottles
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Paper towels - 12 packs
- Diet cookies - 6 packs
- Gluten-free bread - 6 loaves
- Lactose-free milk - 6 liters

Tips

Count participants before buying refreshments and allow roughly two to three drinks per person for the first hour, followed by water throughout the day. Add fruit and snacks that cover dietary requirements collected during registration.
Prepare one equipment crate per game area, including the relevant balls, cones, whistles, stopwatches, scoreboards and measuring tools. Keep spare tennis balls and at least one backup stopwatch where several rounds run at once.
Set up registration with a desk, printed team assignments, pens and clear route or site signs. Put waste bins near food, drinks and seating rather than leaving all rubbish collection until the end.
For outdoor King's Games, arrange party tents and tables before the forecast becomes uncertain. Pack the rain-program equipment separately so volunteers can switch plans without searching through every box.
Check prizes, medals and presentation supplies at least 48 hours before the event. Inspect first aid supplies, coolers, keys and access arrangements at the same time; these are easy to overlook when the sports gear is ready.

Frequently asked questions

How much equipment do I need for King's Games?: Match the quantity to your programme and the number of simultaneous rounds. For each active area, plan the required ball or game item, cones, a whistle and a stopwatch, then add at least one spare for shared equipment.
How many drinks and snacks should I buy for King's Games?: For the first hour, allow two to three drinks per person, then provide water for the remaining programme. Buy snacks for the registered headcount plus a small buffer, and use the dietary information collected from participants to guide the selection.
When should I buy and pack King's Games supplies?: Complete the main shopping several days before the event and pack equipment by game area no later than the day before. Recheck prizes, first aid supplies, weather protection, keys and access 48 hours in advance.
What do people usually forget for King's Games?: Small operational items are often missed: printed team assignments, signs, scoreboards, measuring tapes, spare stopwatches, waste bins and rain cover. Check these at least one day before setup, when there is still time to replace them.

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