What to bring to a King’s Day picnic

A King’s Day picnic needs more than sandwiches and orange decorations. Plan food and drinks for the full time outdoors, then add coolers, reusable tableware, serving tools and blankets for a comfortable setup. Coffee and tea are easy to overlook, especially when the picnic starts in the morning. Check dietary requirements before shopping and chill drinks several hours before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 60
Picnic blanketsqty 12
Tableclothsqty 6

Tableware

Reusable platesqty 70
Reusable bowlsqty 60
Reusable glassesqty 80
Coffee cupsqty 50
Cutlery setsqty 70
Serving plattersqty 12
Serving tongsqty 8
Serving spoonsqty 6

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Coolersqty 6
Thermos flasksqty 4
Pitchersqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Portable speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Decorations

Orange buntingqty 8
Dutch flagsqty 4
Orange balloonsqty 60
Balloon pumpqty 2

Lighting

String lightsqty 6
Battery lanternsqty 8

Sports equipment

Frisbeesqty 4
Pétanque setsqty 2
Badminton setsqty 2
Card gamesqty 4

Cleaning

Waste binsqty 6
Bucketsqty 3
Spongesqty 6
Dish brushesqty 3
Hand soap dispensersqty 3
Towelsqty 12

Catering

Groceries
- White casino and sandwich loaves - 12 loaves
- Whole grain bread - 8 loaves
- Wraps - 60 pieces
- Mini bake-off rolls - 60 pieces
- Butter - 3 packs
- Mild cheese - 3 kilograms
- Brie - 1,5 kilogram
- Cream cheese - 1 kilogram
- Cooked ham - 2 kilograms
- Smoked chicken breast - 2 kilograms
- Hummus - 1.5 kilograms
- Egg salad - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 8 heads
- Red onions - 1 kilogram
- Bell peppers - 12 pieces
- Carrots - 2 kilogram
- Celery - 2 heads
- Grapes - 4 kilograms
- Apples - 50 pieces
- Bananas - 30 pieces
- Strawberries - 3 kilograms
- Melons - 4 pieces
- Potato salad - 4 kilogram
- Pasta salad - 4 kilograms
- Arugula salad - 3 kilograms
- Feta - 1 kilogram
- Olives - 1 kilogram
- Cherry Tomatoes - 2 kilogram
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted Nuts - 2 kilograms
- Rice cakes - 6 packs
- Sirup waffles - 6 packs
- Orange tompouces - 50 pieces
- Cookies - 6 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Italian herbs - 1 jar
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Spa Blauw - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- Rosé - 8 bottles
- White wine - 6 bottles
- Ice cubes - 10 bags
- Coffee filters - 2 packs
- Dish soap - 3 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Hand sanitizer - 3 bottles
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Paper napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls

Tips

Plan around two to three drinks per person for the first hour, then about one drink per person for each additional hour. Bring extra water, especially if the forecast is warm.
Buy or prepare food that can be served without a kitchen: sandwiches, wraps, salads, dips and washed fruit are easier to manage outdoors than dishes that need reheating.
Pack one reusable plate, bowl, glass and cutlery set per guest, plus at least 10% extra. Serving platters, tongs and spoons prevent guests from handling shared food directly.
Chill drinks at least 4 hours before the picnic and pack them in coolers with ice packs. Use thermos flasks for coffee and tea so you do not depend on power at the picnic spot.
Do not leave setup materials until the morning itself: check party tents, tables, chairs, rugs, extension cords and lighting 1–2 days ahead. Pack a balloon pump and fastening materials with the orange decorations.

Frequently asked questions

How much food do I need for a King’s Day picnic?: Allow 3–5 savoury portions per person, plus fruit or another sweet option. For a picnic lasting several hours, prepare at least two different filling options and include extra portions for late arrivals.
How many drinks should I buy for a King’s Day picnic?: Plan two to three drinks per person for the first hour and one per person for every hour after that. Include water as well as other drinks, and chill everything at least 4 hours in advance.
How many plates and glasses do I need for a picnic?: Provide one reusable plate, bowl, glass and cutlery set per guest, plus 10% extra. For 30 guests, that means 33 of each item where possible, along with enough serving platters and utensils.
When should I shop for a King’s Day picnic?: Buy non-perishable groceries and check equipment 1–2 days beforehand. Purchase fresh fruit, vegetables, bread and chilled drinks on the day before, then wash and chill them several hours before guests arrive.

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