Keez tournament checklist: what to arrange and when

A smooth Keez tournament depends on more than having enough boards and cards. Confirm the date and venue first, then choose the format, collect registrations, assign players, and prepare the schedule. On the day, registration, table numbers, score sheets, drinks, and the first-round briefing all need to happen before play starts. Use the checklist to work backwards from the opening time, with spare game materials and a clear way to check scores after every round.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
Set the tournament format
2 people
Send invitations
Process registrations
Collect dietary requirements
Assign participants
2 people
Print the rules and schedule
Collect prizes and trophies
Do the shopping
2 people
Check game materials
2 people
Chill drinks
Prepare snacks
3 people
Set up tables and chairs
3 people
Number game tables
2 people
Prepare score sheets
Set up the buffet and drinks table
2 people
Hang up decorations
2 people
Set Up Registration

Event

Welcome participants
3 people
Register participants
2 people
Explain the tournament rules
Supervise the first round
3 people
Check scores
2 people
Serve snacks and drinks
3 people
Supervise the second round
3 people
Refill drinks
2 people
Serve dinner
4 people
Guide the final round
3 people
Check final scores
2 people
Handle prize ceremony
2 people
Farewell and lost & found
2 people

Aftercare

Clear tables and chairs
4 people
Clean tableware and game equipment
3 people
Collect and take away waste
2 people
Clean the room
3 people
Return materials

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 48
Buffet tableqty 2
Coat rack

Game materials

Keez boardsqty 12
Keez setsqty 12
Spare cardsqty 4
Spare conesqty 24
Diceqty 16
Card shufflersqty 12
Scoreboardqty 2
Kitchen timersqty 6
Pensqty 30

Tableware

Glassesqty 60
Coffee cupsqty 40
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 4
Soup potsqty 2
Serving spoonsqty 4

Decorations

Tableclothsqty 8
Balloonsqty 40
Buntingqty 6
Table number cardsqty 12
Prizesqty 3

Lighting

LED lampsqty 6

Equipment

Bluetooth speaker
Microphone
Extension cordsqty 3
Power stripsqty 3

Cleaning

Trash binsqty 4

Catering

Groceries

Tips

Set the tournament format before sending invitations. Decide how many rounds you will play, how teams or players are assigned, and how scores determine the winner so the schedule can be printed in advance.
Close registrations early enough to assign participants and print table numbers and score sheets. A deadline of 3–5 days before the tournament gives you time to handle dietary requirements and last-minute changes.
Prepare one registration point at the entrance and give each table a number. Keep pens, the schedule, rules, and spare cards, cones, dice, and game sets there so small problems do not stop a round.
Chill drinks and set up the buffet before participants arrive. For the first hour, allow roughly 2–3 drinks per person, then keep coffee, tea, snacks, glasses, plates, and serving utensils available throughout the tournament.
Build in 10–15 minutes before the advertised start for registration and a rules explanation. Check every table before round one, then collect or verify score sheets immediately after each round while the results are still clear.

Frequently asked questions

How many tables do I need for a Keez tournament?: Plan the number of tables from your chosen format and the number of simultaneous games. If each game uses four players, divide the number of players by four and round up; add one spare table if the venue allows it.
How early should I send Keez tournament invitations?: Send invitations about 3–4 weeks before the event and set registration to close 3–5 days before it. That leaves enough time to assign participants, check dietary requirements, print the schedule, and prepare table numbers.
How long does a Keez tournament take?: Allow at least 30 minutes for arrival, registration, and explaining the rules, then estimate 45–60 minutes per playing round. Add 10–15 minutes between rounds for checking scores, changing tables, and serving refreshments.
What should I prepare for a Keez tournament?: Prepare the Keez boards and sets, cards, cones, dice, score sheets, pens, a scoreboard, table numbers, and printed rules. Also arrange seating, a registration table, chilled drinks, snacks, coffee or tea, and prizes before participants arrive.

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