Karate tournament shopping list

A karate tournament needs more than tatami mats and medals. You also need equipment for bout control, registration, weighing, announcements, changing areas, refreshments, and clean-up. Check what the sports hall already provides before buying or transporting bulky items such as tables, chairs, power strips, and coffee machines. Use the participant list and match schedule to set quantities, then finish shopping early enough to chill drinks and test the printer, microphone, and stopwatches before competition day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Karate tatami matsqty 120
Field markingsqty 4
Red competition bandsqty 12
Blue competition bandsqty 12
Bib numbersqty 100
Stopwatchesqty 8
Weighing scale
Gym ballsqty 6
Training hoopsqty 8
Spare tiresqty 10

Furniture

Tablesqty 12
Chairsqty 120
Changing room benchesqty 8
Waste binsqty 10
Clothes racksqty 4

Equipment

Laptopqty 2
Tabletsqty 4
Printer
Portable speakersqty 2
Wireless microphone
Extension cordsqty 6
Power stripsqty 6
Rechargeable power banksqty 4

Tableware

Reusable drinking cupsqty 150
Coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 6
Cutting boardsqty 4
Knivesqty 6
Serving spoonsqty 8

Decorations

Tournament bannerqty 2
Stage backdrop
Tableclothsqty 8
Name badgesqty 40
Directional signsqty 12
Duct tapeqty 6
Markersqty 12
A4 clipboardsqty 20

Lighting

LED work lightsqty 4

Cleaning

Mop setsqty 3
Bucketsqty 4
Vacuum cleaner
Hand broomsqty 4
Cleaning glovesqty 8
Trash bagsqty 80
Paper towelsqty 12
Toilet paperqty 48

First aid

First aid kitqty 2
Ice packsqty 12
Athletic tapeqty 8
Elastic bandagesqty 8
Disposable glovesqty 50
Emergency blanketsqty 6

Prizes

Gold medalsqty 24
Silver medalsqty 24
Bronze medalsqty 48
Jarsqty 8

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 36 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 10 bottles
- Ice tea - 10 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Coffee beans - 4 kilos
- Tea bags - 200 pieces
- Black tea - 80 bags
- Green tea - 40 bags
- Herbal tea - 40 bags
- Cocoa powder - 1 kilo
- Semi-skimmed milk - 16 liters
- Oat milk - 8 liters
- Sugar - 3 kilos
- Sweetener - 2 boxes
- Lemon juice - 4 bottles
- Paper napkins - 600 pieces
- Paper cups - 300 pieces
- Wooden stirrers - 300 pieces
- Coffee creamer - 6 tubs
- Currant buns - 120 pieces
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Whole grain buns - 80 pieces
- Young cheese - 4 kilos
- Chicken breast topping - 3 kilos
- Hummus - 2 kilos
- Peanut butter - 4 jars
- Jam - 4 jars
- Butter - 2 kilos
- Cucumber - 12 pieces
- Tomatoes - 5 kilos
- Lettuce - 8 heads
- Apples - 100 pieces
- Bananas - 80 pieces
- Grapes - 8 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Muesli bars - 120 pieces
- Rice cakes - 12 packs
- Gluten-free rolls - 20 pieces
- Vegan spread - 2 kilos
- Nut-free cookies - 8 packs
- Mayonnaise - 2 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Pepper - 1 jar
- Salt - 1 pack
- Olive oil - 1 bottle
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Dishwasher tablets - 40 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 4 bottles
- Nitrile gloves - 4 boxes
- Hand sanitizer - 8 bottles
- Toilet blocks - 12 pieces
- Toilet freshener - 4 spray cans

Tips

Plan at least one competition area per active match, plus spare tatami mats for damaged or moved sections. Check the floor markings and mat edges before participants arrive.
Prepare one timing setup for every active bout area and keep spare stopwatches and rechargeable power banks at the officials’ table. Test each stopwatch and charge the power banks the day before.
Set aside registration supplies for check-in, including the laptop or tablets, printer, bib numbers, and race cards. Bring spare paper and ink because late registrations and corrections often happen on the morning.
Count tables, chairs, changing-room benches, clothes racks, and waste bins by room rather than by venue total. Walk through the hall, changing rooms, entrance, and refreshment area at least 48 hours beforehand.
For refreshments, calculate cups, plates, cutlery, and serving platters from the registration total, then add a 10% buffer. Chill drinks the evening before and check whether the venue permits your coffee machines, kettles, and extension cords.

Frequently asked questions

What equipment do I need for a karate tournament?: At minimum, plan for karate tatami mats, field markings, red and blue competition bands, bib numbers, stopwatches, a weighing scale, race cards, and first aid supplies. Add a laptop or tablets, a printer, and a microphone if registration, schedules, or announcements are handled on site.
How many tatami mats do I need for a karate tournament?: The number depends on how many matches run at the same time and the size of each competition area. Count one complete mat setup per active area, then keep spare mats available for damaged sections or last-minute layout changes.
How many cups and plates should I buy for a karate tournament?: Use the confirmed participant, parent, volunteer, and referee count as your base and add 10% extra. For example, 200 expected guests means planning for about 220 cups, plates, and cutlery sets, with separate coffee cups if coffee is served.
When should I buy supplies for a karate tournament?: Buy durable equipment and printed materials at least 3 to 5 days before the tournament. Buy chilled drinks and other perishables no later than the day before, so you have time to chill them and replace missing items.

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