What you need for a jury course

A jury course needs more than chairs and presentation equipment. You will need one complete course folder per participant, writing supplies, printed worksheets, working AV equipment, and a reliable coffee and water station. Catering quantities depend on the course length and confirmed registrations, so use the final participant list before ordering. Check dietary requirements at least one week ahead, and test the projector, microphone and speakers before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Registration desk
Presentation table
Coat racksqty 2

Tableware

Coffee cupsqty 30
Drinking glassesqty 30
Platesqty 30
Knivesqty 30
Forksqty 30
Spoonsqty 30
Serving utensilsqty 6

Equipment

Laptop
Projector
Projection screen
Microphone
Speakersqty 2
Extension cordsqty 4

Kitchen

Coffee maker
Kettlesqty 2
Thermos flasksqty 3
Coolersqty 2
Cutting boardsqty 2
Bread knivesqty 2

Course materials

Course foldersqty 24
Notepadsqty 24
Ballpoint pensqty 30
Markersqty 12
Flipchart padsqty 2
Whiteboard markersqty 12
Name badgesqty 30
Certificatesqty 24

Decorations

Directional signsqty 6
Tableclothsqty 6

Cleaning

Waste binsqty 4
Bucketsqty 2
Spongesqty 6

Lighting

Standing lampsqty 2

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Orange juice - 4 cartons
- Apple juice - 2 cartons
- Soup - 6 liters
- Soup sticks - 3 packs
- Sandwiches - 36 pieces
- Wholemeal bread - 2 loaves
- Butter - 500 grams
- Young cheese - 1 kilogram
- Back ham - 500 grams
- Hummus - 3 tubs
- Cream cheese - 3 tubs
- Cucumbers - 4 pieces
- Tomatoes - 1 kilogram
- Lettuce - 3 heads
- Cucumber salad - 2 tubs
- Apples - 24 pieces
- Bananas - 24 pieces
- Grapes - 2 kilogram
- Plain chips - 3 bags
- Paprika chips - 3 bags
- Snacks - 2 bags
- Cookies - 4 packs
- Chocolate bars - 24 pieces
- Napkins - 100 pieces
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Glass cleaner - 1 bottle
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Hand soap - 2 bottles
- Disinfecting hand gel - 2 bottles

Tips

Prepare one course folder, notepad and ballpoint pen per participant, plus 10% extra for late registrations or damaged supplies. Print worksheets at least two days before the course so missing pages can still be replaced.
For a full-day course, plan around 2–3 cups of coffee per person and at least 1.5 litres of water per person. Chill drinks several hours before arrival and keep extra water available during breaks.
Count plates, cups, glasses, knives, forks and spoons against the confirmed registration list, then add 10% spare tableware. Serving utensils are easy to overlook when catering arrives in separate containers.
Bring the complete presentation setup: laptop, projector, screen, microphone, speakers and extension cords. Test every connection in the room at least 60 minutes before the first session.
Set up the registration desk with the attendance list, pens and course folders before doors open. Keep coat racks and a clearly labelled presentation table ready so arrivals do not interrupt the start of the course.

Frequently asked questions

What stationery do I need for a jury course?: Provide one notepad and ballpoint pen per participant, plus at least 10% extra. Bring markers, flipchart pads and whiteboard markers for demonstrations and group work.
How much coffee and water should I buy for a jury course?: For a full-day course, allow roughly 2–3 cups of coffee and 1.5 litres of water per person. Add 10% extra if the venue has no nearby refill point or if the course includes several breaks.
How many course folders should I prepare?: Prepare one complete course folder for every confirmed participant, then make 10% extra. Finish assembling them at least one day before the course so missing worksheets can be printed in time.
When should I check the projector and microphone?: Do a full AV test at least 60 minutes before participants arrive, using the actual laptop and presentation. Keep extension cords and backup connection options with the equipment.

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