What you need for an indoor football tournament

An indoor football tournament needs more than balls and goals. You will need equipment for several teams, a clear registration setup, match control, refreshments and reliable power for the scoreboard and announcements. Check team bibs, balls and the pump several days before the tournament, not on the morning itself. This shopping list also covers the easily missed items, such as spare laces, athletic tape, reusable cups, extension cords and power banks.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Folding chairsqty 20
Judges' table
Registration desk
Waste binsqty 6

Sports equipment

Indoor soccerqty 8
Spare ballsqty 2
Conesqty 20
Blue team vestsqty 10
Yellow team bibsqty 10
Red team vestsqty 10
Green team vestsqty 10
Pump with needles
Whistlesqty 4
Referee cardsqty 4
Captain's armbandsqty 4
Spare shoelacesqty 4
Athletic tapeqty 6
Cool bagsqty 2

Equipment

Electronic scoreboard
Competition clock
Laptop
Printer
Extension cordsqty 4
Power stripsqty 3
Sound system
Microphone
Power banksqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 50
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Coffee potsqty 3
Thermos flasksqty 3

Kitchen

Coolersqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving utensilsqty 8
Thermos containersqty 2
Bottle openersqty 3
Corkscrewsqty 2
Paper towel holdersqty 2

Decorations

Competition postersqty 6
Arrow signsqty 12
Team table labelsqty 12
Trophiesqty 4
Medal ribbonsqty 40
Trophy
Bannersqty 4

Lighting

LED lampsqty 4

Cleaning

Mopsqty 4
Bucketsqty 3
Vacuum cleaner
Broomqty 2
Dustpan and brushqty 2
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Mints - 1 box
- Coffee milk - 6 packs
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Lemons - 8 pieces
- Sandwiches - 120 pieces
- Multigrain rolls - 30 pieces
- Herb cheese - 6 tubs
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Vegetarian slices - 1 kilogram
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snacks - 6 bags
- Muesli bars - 60 pieces
- Bananas - 40 pieces
- Apples - 40 pieces
- Grapes - 4 kilograms
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Chili sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Olive oil - 1 bottle
- Napkins - 300 pieces
- Paper snack cups - 150 pieces
- Wooden skewers - 200 pieces
- Stir sticks - 200 pieces
- Ice cubes - 20 kilograms
- Trash bags - 50 pieces
- Small trash bags - 30 pieces
- Paper towels - 8 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 dispensers
- Hand sanitizer - 4 bottles
- Dish soap - 2 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 10 pieces
- Microfiber cloths - 12 pieces
- Paper towels - 6 packs
- Bandages - 2 boxes
- Gauze bandages - 2 boxes
- Wound cleanser - 2 bottles
- Cold packs - 8 units
- Disposable gloves - 2 boxes
- Foil - 2 rolls
- Food storage containers - 12 pieces
- Labels - 2 sheets
- Waterproof markers - 2 sets
- Duct tape - 4 rolls
- Paper cups for water - 200 pieces
- Balloons - 100 pieces
- Ribbon - 2 rolls
- Prize ribbon - 4 pieces

Tips

Prepare one visible set of team bibs for every colour used in the competition, then keep spare bibs at the registration desk in case a team arrives without matching shirts.
Bring at least two spare balls and check their pressure the day before. Pack a pump with needles, because a flat ball can delay the next match immediately.
Set up the judges’ table, registration desk, chairs and waste bins before teams arrive. Keep referee cards, whistles, captain’s armbands and athletic tape together in one marked box.
Test the electronic scoreboard, competition clock, laptop, printer and sound system at least 24 hours ahead. Pack extension cords, power strips and power banks so one missing socket does not disrupt the schedule.
Provide reusable cups and cool bags for drinks, and collect dietary requirements before ordering groceries. Pick up chilled items close to the tournament start so they remain cold during the event.

Frequently asked questions

What equipment do I need for an indoor football tournament?: Plan for indoor footballs, at least two spare balls, cones, a pump with needles, team vests or bibs, whistles, referee cards and captain’s armbands. Keep spare shoelaces and athletic tape available for minor problems during the day.
How many footballs do I need for an indoor tournament?: Use at least one match ball per court and keep two spare balls ready. For a single-court tournament, three balls is a practical minimum; add one match ball and two spares for each additional court.
What should I buy for the tournament registration area?: Set up one registration desk with a table, chairs and a printer, plus a laptop for checking team details. Have the match schedule ready at least 24 hours before teams arrive, with spare paper and a power supply for the printer.
What do I need for drinks and refreshments at an indoor football tournament?: Bring reusable cups, cool bags and enough drinks and groceries for the registered teams, volunteers and referees. Confirm dietary requirements before placing the order and collect chilled groceries on the same day, preferably within two hours of serving.

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