What you need for an ice skating competition

An ice skating competition needs more than skates and a rink. This shopping list covers the practical items for registration, race control, judging, announcements, refreshments and the awards ceremony. Plan equipment for every official station, plus spares for anything that can fail during the event. Buy or gather disposable and serving supplies before the final registration check, when participant numbers and dietary requirements are confirmed.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 24
Judge's folding tableqty 2
Tableclothsqty 8
Clothes racksqty 4
Waste binsqty 8

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 80
Platesqty 120
Cutlery setsqty 120
Serving traysqty 8

Sports equipment

Bib numbersqty 120
Race bib strapsqty 120
Conesqty 24
Marker discsqty 30
Finish flagsqty 2
Starter pistol
Whistlesqty 6
Round signsqty 4
Stopwatchqty 6
Round countersqty 4
Hand bellsqty 2
Medical cold packsqty 10
Barrier tapeqty 6
Crowd barriersqty 12
Starting blocksqty 8
Stage elementsqty 3
Medalsqty 36
Cupsqty 12
Medal ribbonsqty 36
Scoreboard
Jury table numbersqty 8
Clipboardsqty 12
Jury formsqty 200
Registration formsqty 120
Clipboardsqty 16
Pen setsqty 12
Name stickersqty 150
Wristbandsqty 150
First aid kit
Safety vestsqty 12

Equipment

Sound system
Wireless microphonesqty 2
Speakersqty 2
Extension cordsqty 6
Power stripsqty 6
Rechargeable batteriesqty 24
Laptopqty 2
Printer
Power banksqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 6
Small bowlsqty 12
Water jugsqty 6

Decorations

Buntingqty 6
Balloonsqty 100
Stage curtain
Directional signsqty 12
Table numbersqty 12

Cleaning

Mop setsqty 3
Bucketsqty 4
Hand broomsqty 3
Microfiber clothsqty 20
Hand sanitizer dispensersqty 6

Lighting

LED lampsqty 6
Cable reelsqty 3

Catering

Groceries
- Coffee beans - 3 bags
- Tea bags - 200 pieces
- Cane Sugar - 2 packs
- White sugar - 2 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Chocolate milk - 12 liters
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Sparkling mineral water - 12 bottles
- Flat mineral water - 24 bottles
- Sports drink - 60 bottles
- Energy drink - 24 cans
- Bananas - 8 kilograms
- Apples - 8 kilograms
- Mandarins - 5 kilograms
- Grapes - 4 kilograms
- Muesli bars - 120 pieces
- Butter cookies - 8 packs
- Whole wheat bread - 12 loaves
- White sandwich loaves - 8 loaves
- Mini pistolets - 120 pieces
- Unsalted butter - 2 kilograms
- Mild cheese - 3 kilograms
- Turkey breast - 2 kilograms
- Hummus - 2 kilograms
- Cucumber - 12 pieces
- Tomatoes - 4 kilogram
- Lettuce - 8 heads
- Frankfurters - 120 pieces
- Hot dog buns - 120 pieces
- Ketchup - 3 bottles
- Mustard - 3 bottles
- Mayonnaise - 3 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Popcorn - 6 bags
- Diet-free sandwiches - 20 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan spread - 6 tubs
- Allergen cards - 30 pieces
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Trash bags - 100 pieces
- Pedal bin liners - 50 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper hot dog bags - 150 pieces
- Wooden stirrers - 300 pieces
- Cardboard coffee cups - 150 pieces
- Cardboard drink cups - 150 pcs
- Ice cubes - 20 kilograms

Tips

Prepare one bib number and one race bib strap for every competitor, then add at least 10% spare sets for late changes, damage or unreadable numbers.
Give each judge and timekeeper the equipment they need at their station. Keep spare marker discs, pens and a stopwatch together in the competition folders so officials do not have to leave the rink.
Count cones, finish flags, round signs and round counters against the number of race categories and starter groups. Pack each race setup separately so volunteers can place it without sorting items rink-side.
Test the sound system, wireless microphones and speakers at least 24 hours before the competition. Bring enough extension cords, power strips and rechargeable batteries for every powered station, plus one charged spare set.
Buy refreshments only after registrations and dietary requirements are checked. As a starting point, allow 2–3 drinks per person for the first hour, then add separate coffee cups, plates and cutlery for the food service.

Frequently asked questions

What equipment do I need for an ice skating competition?: You need bib numbers and straps, cones, marker discs, finish flags, a starter pistol, whistles, round signs, a stopwatch, round counters and hand bells. Also prepare a sound system, microphones, speakers, power supplies and medical cold packs.
How many race bibs should I buy?: Prepare one bib and one strap for each registered competitor, plus at least 10% extra. For 80 skaters, that means 88 bibs and 88 straps so you can cover replacements and last-minute changes.
How much drink and tableware do I need for the event?: Allow 2–3 drinks per person for the first hour, then adjust for the expected duration and weather. Provide one reusable cup per guest, with separate coffee cups, plates and cutlery for anyone serving or eating food.
When should I test the competition equipment?: Test the sound system, microphones, speakers and rechargeable batteries at least 24 hours before the competition. Pack and label race equipment the day before, and do a final check after registrations close.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.