How to organise an MBO open day
Start by fixing the date, programme structure and rooms before inviting anyone. An MBO open day usually combines information sessions, guided tours, trial lessons and demonstrations, so visitors need a clear route and timetable. Open registrations early, then use the expected numbers to assign teachers, student ambassadors, classrooms and catering. The final week is for checking presentations, testing laptops and screens, printing registration lists and making signs easy to follow.
The full checklist for this plan is being updated. The tips and answers below still apply.
Tips
- Set the programme before publishing the event. Give each information session, guided tour and trial lesson a start and end time, then leave at least 10 minutes between activities for visitors moving between classrooms.
- Open registration as soon as the date and programme are stable. Ask about dietary requirements in the form and review the list at least 7 days before the open day so catering is not arranged too late.
- Assign every classroom to a named teacher or host and every tour to a student ambassador. Keep a printed schedule at each registration desk because staff cannot rely on visitors having a charged phone.
- Test every laptop, projector, presentation screen and wireless microphone in the actual room at least 1 day beforehand. Put extension cords, power strips and cable mats in place before visitors arrive, not during the first session.
- Prepare the entrance for the first 30 minutes of arrivals. Set up registration desks, name badges, printed registration lists, information folders and floor-plan signs together, and keep a separate information desk for questions.
Frequently asked questions
- How far in advance should I plan an MBO open day?
- Fix the date and main programme at least 8 weeks in advance. Open registration once the rooms and activities are confirmed, and complete the final staff and equipment check 1 day before the event.
- How do I schedule activities for an MBO open day?
- Use timed blocks for information sessions, guided tours and trial lessons, with at least 10 minutes between blocks. Publish the programme only after each activity has a room, host and visitor capacity.
- When should I contact schools and study advisers?
- Send the first invitation as soon as the date and registration link are available, ideally 6 to 8 weeks before the open day. Send a final practical reminder about 7 days beforehand with arrival details and the programme.
- When should catering be arranged for an MBO open day?
- Book catering after registrations give you a reliable visitor estimate, preferably 10 to 14 days before the event. Confirm dietary requirements 7 days before and chill drinks on the day before or early on the morning itself.