How to organise an anniversary badminton tournament

Start by fixing the date and venue, then decide how the tournament will run before inviting anyone. Your format determines the competition categories, rules, registration details and match schedule. Leave enough time to assign volunteers, contact referees and confirm catering, especially when dietary requirements are involved. In the final week, check the nets, poles, shuttles, rackets and scoring equipment, then prepare the venue layout, printed forms and participant information.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Confirm date and location
2 people
2
Set the tournament format
2 people
3
Set competition categories
2 people
4
Draw up tournament rules
2 people
5
Send invitations
2 people
6
Process registrations
2 people
7
Collect dietary requirements
8
Assign volunteers to matches
2 people
9
Contact referees
10
Book catering
2 people
11
Make a shopping list
2 people
12
Order prizes and medals
13
Create the match schedule
2 people
14
Send participant confirmations
15
Confirm the course layout
2 people
16
Send volunteer instructions
17
Checking prizes
18
Do the shopping
3 people
19
Check shuttles and equipment
2 people
20
Print match forms
21
Prepare name badges
2 people
22
Prepare catering
3 people
23
Chill drinks
2 people
24
Open venue
2 people
25
Signpost the outside entrance
2 people
26
Set out track materials
4 people
27
Set up nets and poles
4 people
28
Set up tables and chairs
4 people
29
Set up the registration table
2 people
30
Set up the catering buffet
3 people
31
Set up scoring tables
2 people
32
Test audio and microphone
2 people

Event

33
Handle the opening
2 people
34
Register participants
3 people
35
Explain the match schedule
36
Supervise races
8 people
37
Process results
2 people
38
Restock shuttles
2 people
39
Refill drinks
2 people
40
Serve coffee and tea
2 people
41
Refill snacks
2 people
42
Hand out snack breaks
3 people
43
Announce the finals
44
Guide the finals
5 people
45
Serve the hot meal
4 people
46
Final Check of Results
2 people
47
Handle prize ceremony
3 people
48
Deliver anniversary speech
49
Host the open bar
3 people
50
Announce the final round

Aftercare

51
Dismantle track equipment
4 people
52
Clean up catering
4 people
53
Wash dishes
3 people
54
Collect waste
3 people
55
Clean the venue
4 people
56
Put furniture back
4 people
57
Chill leftover food
2 people
58
Collect lost and found items
59
Inventory materials
2 people
60
Return borrowed materials
2 people
61
Archive competition results
62
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Badminton netsqty 6
Net polesqty 12
Match shuttlesqty 120
Spare badminton racketsqty 12
Course marking tapeqty 6
Scoreboardsqty 6
Whistlesqty 8
Competition bibsqty 20

Furniture

Tablesqty 10
Chairsqty 80
Bar stoolsqty 6
Clothes racksqty 2

Tableware

Reusable drinking glassesqty 100
Coffee cupsqty 60
Platesqty 100
Cutlery setsqty 100
Serving spoonsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Serving plattersqty 12
Soup potsqty 2
Storage binsqty 12

Equipment

Laptopsqty 2
Printers
Extension cordsqty 6
Power stripsqty 6
Microphone
Portable speaker
Rechargeable power banksqty 4

Decorations

Anniversary bannerqty 2
Balloonsqty 80
Balloon ribbonqty 2
Tableclothsqty 10
Flower arrangementsqty 6
Name badgesqty 100
Pensqty 30

Lighting

LED light stringsqty 4
Battery lanternsqty 6

Catering

Medalsqty 24
Winner's cupsqty 6
Gift vouchersqty 6

Cleaning

Broomqty 2
Floor squeegeesqty 2
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 8
Waste binsqty 8

Groceries

Groceries

Tips

Set the format and categories before sending invitations. Include the playing system, entry deadline and any limits on registrations so you do not have to rebuild the schedule later.
Close registrations at least 10 to 14 days before the tournament. Use the final list to create the match schedule, assign volunteers and send participant confirmations.
Contact referees and match volunteers at least two weeks ahead, then send written instructions with arrival time, court assignments and how scoreboards and match forms should be used.
Check every court setup the day before, including nets, net poles, course marking tape, shuttles, spare rackets, whistles and competition bibs. A missing extension cord or power strip can also delay printing and announcements.
Prepare catering in a separate timeline: collect dietary requirements during registration, confirm quantities several days ahead, and chill drinks and set out reusable glasses, cups, plates and cutlery before doors open.

Frequently asked questions

How far in advance should I organise an anniversary badminton tournament?: Start planning 8 to 12 weeks before the event. Confirm the venue and format first, send invitations around 6 weeks ahead, and close registrations 10 to 14 days before play.
When should I create the badminton tournament schedule?: Create the schedule after registrations close, usually 7 to 10 days before the tournament. Send confirmations once the categories, matches, court layout and volunteer assignments are checked.
How many volunteers do I need for a badminton tournament?: Plan at least one volunteer for each active court, plus one coordinator for registration, results and announcements. Confirm the final number after you know the number of courts and matches.
When should I check the badminton equipment?: Do a full equipment check 2 to 3 days before the tournament and repeat a quick venue check on the morning itself. Test the nets, poles, shuttles, rackets, scoreboards, microphone and speaker before participants arrive.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.