How to organise a motorhome driving skills day

A motorhome driving skills day needs more than a suitable vehicle and an open space. Start by securing a practice venue and checking permits, then build a timed programme around the route and available instructors. Confirm every vehicle, brief participants in advance and prepare a marked course with signs, cones and safety checks. On the day, allow time for setup, registration, refreshments and radio checks before driving practice begins.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Reserve a practice venue
2
Check permits
3
Develop the program and route
2 people
4
Send invitations
2 people
5
Process registrations
2 people
6
Collect dietary requirements
7
Send participant information
8
Assign instructors
2 people
9
Confirm vehicles
2 people
10
Check the route and parking plan
2 people
11
Do the shopping
2 people
12
Print participant lists
13
Prepare name badges
2 people
14
Check practice materials
2 people
15
Test walkie-talkies
2 people
16
Prepare the vehicle safety check
2 people
17
Chill drinks
2 people
18
Prepare snacks and lunch
4 people
19
Set out coffee and tea
2 people
20
Clean the venue
3 people
21
Mark the parking area
3 people
22
Set up tables and chairs
4 people
23
Build party tents
4 people
24
Set out the driving course
4 people
25
Set up traffic signs
2 people
26
Set up the registration table
2 people

Event

27
Receive participants
4 people
28
Register vehicles
3 people
29
Give the safety briefing
3 people
30
Perform the vehicle safety check
4 people
31
Guide driving technique exercises
8 people
32
Serve coffee and tea
2 people
33
Refill drinks
2 people
34
Serve lunch buffet
4 people
35
Adjust the riding course
4 people
36
Guide the evening ride
8 people
37
Serve dinner buffet
4 people
38
Process results
2 people
39
Give a final briefing
2 people
40
See participants off
3 people

Aftercare

41
Dismantle the driving course
4 people
42
Clear tables and chairs
4 people
43
Collect waste
3 people
44
Wash dishes
3 people
45
Clean the venue
4 people
46
Inventory materials
2 people
47
Return borrowed materials
2 people
48
Store leftovers safely
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 50
Tablecloth coversqty 8
Waste binsqty 6

Sports equipment

Traffic conesqty 40
Slalom polesqty 12
Traffic signsqty 8
Warning trianglesqty 6
Marking sprayqty 6
Measuring tapesqty 2
Stopwatchesqty 4

Equipment

Walkie-talkiesqty 8
Megaphone
Battery chargersqty 4
Tire pressure gaugesqty 2
Measuring tapeqty 2
Power stripsqty 4
Cable reelsqty 3
Power banksqty 6
First aid kitsqty 2
Fire extinguishersqty 2
Clipboardsqty 8
Pensqty 50
Route mapsqty 50
Name badge holdersqty 50
Reflective vestsqty 12

Lighting

Work lightsqty 4
Outdoor lightsqty 6

Tableware

Reusable platesqty 50
Reusable bowlsqty 50
Reusable drinking glassesqty 80
Reusable coffee cupsqty 50
Reusable cutleryqty 60
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Thermos flasksqty 6
Coolersqty 4
Food warmersqty 4
Cutting boardsqty 4
Kitchen knivesqty 4
Serving spoonsqty 8

Cleaning

Dustpans and brushesqty 3
Mopsqty 4
Bucketsqty 4

Catering

Groceries

Tips

Book the practice venue before sending invitations, then check permits and confirm that the parking and route plan can accommodate all vehicles. Leave at least four weeks for venue arrangements and approvals.
Build the programme around small practice groups rather than one large session. Assign instructors in advance, confirm the vehicles at least one week before the event, and include time for safety checks between exercises.
Send participant information no later than seven days beforehand. Include the arrival time, parking instructions, route details, clothing guidance, registration process and a clear deadline for dietary requirements.
Set out the driving course before participants arrive, using traffic cones, slalom poles, warning triangles and signs. Test walkie-talkies, charge batteries and keep a megaphone available so instructors can communicate across the course.
Plan food and drinks as part of the timetable, not as an afterthought. Chill drinks, prepare snacks and lunch, and set out coffee and tea before registration; reusable tableware and labelled waste bins also prevent a rush during the first break.

Frequently asked questions

How far in advance should I organise a motorhome driving skills day?: Start venue and permit arrangements at least four weeks ahead. Confirm instructors, vehicles and the route one week before the event, then send the final participant information at least seven days before arrival.
How do I plan the practice course for a motorhome driving day?: Divide the course into clear exercises, such as slalom, reversing and parking, and mark each area with cones, poles and traffic signs. Allow 10 to 15 minutes per exercise, plus time for vehicle safety checks and instructor feedback.
What should participants receive before a motorhome skills day?: Send the schedule, arrival time, parking plan, route information and safety instructions at least one week in advance. Ask for dietary requirements by a fixed deadline, ideally five days before the event, so lunch and snacks can be prepared accurately.
How early should the organisers arrive on the day?: Allow at least two hours for cleaning the venue, marking parking spaces, setting up tables and tents, placing the course equipment and checking communications. Registration and refreshments should be ready before the first driving session starts.

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