How to organise a korfball tournament

Start by fixing the tournament format, available fields and the number of teams. Then work backwards from match day: register teams, build the fixture schedule, assign referees and confirm the practical arrangements. Field bookings, changing rooms, permits and first aid should be settled before you order supplies. In the final week, send rules and parking details, confirm volunteers and deliveries, and prepare the match paperwork and equipment so setup is not rushed.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Send invitations
2 people
2
Register teams
2 people
3
Process registrations
2 people
4
Create the match schedule
2 people
5
Assign referees
2 people
6
Collect dietary requirements
7
Send competition rules
8
Send parking information
9
Reserve sports fields
10
Reserve changing rooms
11
Check permits
12
Arrange first aid contact
13
Determine prize categories
2 people
14
Order cups and medals
15
Assign volunteers
2 people
16
Confirm deliveries
17
Check the shopping list
2 people
18
Do the shopping
3 people
19
Collect prizes
2 people
20
Gather tournament materials
3 people
21
Chill drinks
2 people
22
Print competition forms
23
Prepare team assignments
24
Mark out fields
4 people
25
Set up korfball posts
4 people
26
Set up tables and chairs
4 people
27
Set up the reception desk
2 people
28
Build the catering buffet
3 people
29
Hang decorations
2 people
30
Test sound system
2 people
31
Set up the first aid table
2 people

Event

32
Welcome volunteers
2 people
33
Brief the referees
2 people
34
Register teams
3 people
35
Hand out team shirts
2 people
36
Give the opening briefing
37
Supervise races
8 people
38
Keep track of match scores
2 people
39
Move competition equipment
3 people
40
Serve drinks
3 people
41
Refill drinks
2 people
42
Refill snacks
2 people
43
Empty trash bins
2 people
44
Process results
2 people
45
Lead the final
3 people
46
Present prizes
3 people
47
See off the last visitors
2 people

Aftercare

48
Dismantle sports equipment
4 people
49
Clear tables and chairs
4 people
50
Clean up catering
3 people
51
Collect waste
3 people
52
Check changing rooms
2 people
53
Clean the venue
4 people
54
Return materials
2 people
55
Store leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Korfball postsqty 4
Korfball hoopsqty 4
Korfballsqty 12
Training bibsqty 40
Conesqty 40
Field marking tapeqty 4
Whistlesqty 8
Stopwatchesqty 4
Scoreboardsqty 4
Spare ball pumpqty 2
Medalsqty 30
Cupsqty 3

Furniture

Party tentsqty 2
Tablesqty 10
Chairsqty 40
Changing room benchesqty 8

Equipment

Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Clipboardsqty 8

Tableware

Reusable cupsqty 150
Reusable platesqty 120
Cutlery setsqty 120
Serving spoonsqty 8
Coffee potsqty 4

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Serving plattersqty 12
Thermos flasksqty 4

Decorations

Buntingqty 6
Team table signsqty 12

Office

Ballpoint pensqty 30
Markersqty 6
Competition formsqty 100
Table numbersqty 12

Cleaning

Waste binsqty 8
Broom and dustpanqty 3
Mopsqty 3
Bucketsqty 3
First aid kitsqty 2

Catering

Groceries

Tips

Set a registration deadline at least 2–3 weeks before the tournament. You need the final number of teams before you can complete the fixture schedule, team information and referee allocation.
Reserve the sports fields and changing rooms before inviting teams. Check permits and first-aid arrangements at least 4 weeks ahead, especially if the event uses public facilities or amplified sound.
Build a match-day timetable with setup time included. Allow at least 60–90 minutes before the first game to mark the fields, place korfball posts and baskets, set out scoreboards and prepare the team tables.
Assign volunteers to specific time blocks rather than asking for general help. Cover registration, field supervision, scorekeeping, refreshments, prizes and pack-down, with a named backup for each critical role.
Check deliveries and collect prizes no later than the day before. Cool drinks, print match forms, prepare team allocations and group the balls, whistles, stopwatches, cones and spare pump by field so officials can start immediately.

Frequently asked questions

How far in advance should I organise a korfball tournament?: Start at least 6–8 weeks ahead. Use the first two weeks for field and changing-room bookings, permits and invitations, then set a registration deadline around 2–3 weeks before match day so the schedule can be finalised.
When should the korfball tournament schedule be made?: Create the final schedule as soon as team registration closes, usually 2–3 weeks before the event. Send the fixtures and match rules to teams at least 7 days in advance, and keep printed copies for the officials and registration desk.
How much setup time is needed before a korfball tournament?: Plan 60–90 minutes before the first match for setup. This covers placing posts and baskets, marking fields, arranging scoreboards and team tables, checking sound equipment and laying out match forms.
What should I confirm the day before a korfball tournament?: Confirm volunteers, deliveries, field access, prizes and the first-aid contact 24 hours beforehand. Also check that drinks are ready to cool, equipment is complete and dietary requirements are known before food is prepared.

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