How to organise a jewellery market from start to finish

A jewellery market needs more than tables and sellers. Start by fixing the date and venue, then confirm permits, exhibitor numbers and the stall layout before promoting the event widely. The practical details—power, toilets, loading access, payments and display equipment—need attention early because they are difficult to fix on market day. Use the plan below to keep exhibitor communication, visitor information and event-day setup in the right order.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Set the date and market location
2 people
2
Check permit requirements
3
Contact exhibitors
2 people
4
Send registration form
5
Send invitations
2 people
6
Promote the market on social media
7
Put up local promotions
2 people
8
Confirm exhibitors definitively
9
Process registrations
2 people
10
Collect dietary requirements
11
Reserve power outlets
12
Check and reserve toilets
13
Order catering
2 people
14
Work out stand layout
2 people
15
Send exhibitors a map
16
Send parking and loading info
17
Check the weather forecast
18
Arrange keys and access
19
Check the shopping list
2 people
20
Do the shopping
2 people
21
Prepare promotional materials
22
Inventory materials
2 people
23
Prepare name badges
24
Prepare info pack for exhibitors
2 people
25
Prepare cash register and change
2 people
26
Chill drinks
2 people
27
Store food refrigerated
2 people
28
Check the venue for safety
2 people
29
Clear the loading zone
2 people
30
Build party tents
4 people
31
Secure tents with weights
3 people
32
Set up tables
4 people
33
Set up chairs
2 people
34
Set up tablecloths and stands
4 people
35
Connect lighting
2 people
36
Tape down power cables securely
2 people
37
Place jewelry displays at each booth
4 people
38
Set up the information desk
2 people
39
Set up catering point
3 people
40
Place waste bins
2 people
41
Set up signage
2 people

Event

42
Welcome exhibitors
3 people
43
Direct exhibitors to their spots
2 people
44
Carry out final stand checks
3 people
45
Welcome visitors
2 people
46
Staff the info desk
2 people
47
Guide visitor flow
2 people
48
Serve drinks
2 people
49
Serve snacks
2 people
50
Refill drinks
2 people
51
Refill coffee and tea
52
Clear tables during breaks
2 people
53
Empty waste bins periodically
2 people
54
Check toilets periodically
55
Replenish backup stock
56
Inform last visitors
2 people
57
Check out exhibitors
3 people
58
Close the register and inventory
2 people

Aftercare

59
Pack jewelry displays securely
4 people
60
Dismantle tables and chairs
4 people
61
Remove lighting and cables
2 people
62
Dismantle party tents
4 people
63
Collect and remove waste
3 people
64
Wash dishes and glasses
2 people
65
Clean the catering area
2 people
66
Leave the site clean
4 people
67
Return borrowed materials
2 people
68
Sort and store leftover stock
2 people
69
Register lost and found items
70
Inform stallholders about items left behind
71
Remove promotional signs
2 people
72
Report the handover to the venue contact

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Foldable tablesqty 8
Folding chairsqty 24
High tablesqty 4
Tableclothsqty 16
Tent weightsqty 16

Presentation

Jewelry bustsqty 36
Earring displaysqty 36
Wristband standsqty 24
Chain standsqty 24
Jewelry traysqty 48
Ring holdersqty 24
Table displaysqty 24
Hand mirrorsqty 12
Price sign holdersqty 48

Sales materials

Jewelry boxesqty 150
Gift bagsqty 150
Paper carrier bagsqty 150
Price tagsqty 250
Disposable tape measuresqty 12
Receipt rollsqty 12
Pensqty 24
Clipboardsqty 6

Equipment

Payment terminalsqty 4
Cash boxesqty 4
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Power stripsqty 8
Extension cordsqty 8
Cable traysqty 12

Lighting

LED string lightsqty 8
LED work lightsqty 6
Battery lanternsqty 8
Spare batteriesqty 24

Decorations

Market flagsqty 12
Welcome sign
Decorative vasesqty 8
Artificial flowersqty 24
Exhibitor bannersqty 12
Name badgesqty 40

Signage

Directional signsqty 12
Information boardsqty 6
Parking signsqty 4
Plate standsqty 8

Tableware

Reusable drinking glassesqty 120
Coffee cupsqty 60
Tea glassesqty 40
Pastry platesqty 80
Serving spoonsqty 8
Serving traysqty 8

Kitchen

Thermos flasksqty 6
Water jugsqty 6
Ice packsqty 24
Cutting boardsqty 4
Kitchen knivesqty 4
Serving tongsqty 8

Cleaning

Waste binsqty 8
Litter pickersqty 2
Broom and dustpanqty 3
Mopsqty 3
Bucketsqty 3
Hand broomsqty 4

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Work glovesqty 8
High-visibility vestsqty 8
Barrier tapeqty 4

Catering

Groceries

Tips

Set the date and venue before contacting exhibitors, then check permit requirements and toilet capacity. Do this early enough to change the location if the market needs more power, access or facilities than expected.
Give exhibitors a firm registration deadline and send the application form before promotion starts. Confirm the final list afterwards so your stall map, name badges, exhibitor information packs and catering numbers are based on actual registrations.
Draw the stall layout with entrances, visitor flow and power outlets marked. Send each exhibitor the map together with parking and loading instructions; jewellery sellers often need clear unloading access for displays, boxes and tables.
Prepare displays for different types of jewellery rather than relying on flat tables alone. Jewellery busts, earring displays, ring holders, chain stands, trays and hand mirrors help sellers show small items clearly, while price sign holders and price tags prevent repeated questions.
Decide how payments will work before the event and test the equipment. Prepare payment terminals, cash boxes, change, receipt rolls, carrier bags and gift bags, and keep spare pens, tape measures and power strips available at the information point.

Frequently asked questions

How far in advance should I organise a jewellery market?: Start at least 8 to 12 weeks before the market. Use the first weeks for the date, venue, permits and exhibitor invitations, then leave the final 2 weeks for confirmations, shopping, maps and access checks.
How many exhibitors should I invite to a jewellery market?: Set the number from the usable stall space, not from the total venue size. Allow a defined footprint for each stand plus visitor aisles, and keep a short waiting list so cancellations do not leave empty tables.
When should exhibitors receive the stall layout and loading information?: Send the map, parking details and loading instructions as soon as exhibitors are confirmed, ideally 2 to 3 weeks before the market. Repeat the key access and arrival information in the final event email.
What payment equipment do I need for a jewellery market?: Each exhibitor should arrange their own payment method unless you are operating a shared cash desk. For any central payment point, prepare a cash box, change, a tested payment terminal, receipt rolls and bags at least 1 day before opening.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.