What to Buy for a Horse Ride with Dinner

A horse ride with dinner needs more than food and drinks. You’ll need riding and safety equipment, route support, coolers, serving items and enough seating for the meal afterward. Use the participant list to calculate food, drinks, helmets and reflective vests, then add a small reserve for late changes or damaged equipment. Check what the riding centre supplies before buying saddles, bridles, halters or helmets, as these items are often available on site.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Picnic tablesqty 4
Chairsqty 24
Reception desk

Sports equipment

Riding helmetsqty 24
Reflective vestsqty 24
Driving glovesqty 24
Saddlesqty 24
Bridlesqty 24
Haltersqty 24
Lunge linesqty 4
Cleaning kitsqty 4
Saddle bagsqty 6
Buckets of waterqty 6
Route mapsqty 6
Compassqty 3

Safety

First aid kitsqty 2
Flashlightsqty 8
Walkie-talkiesqty 4
Emergency blanketsqty 6

Tableware

Reusable platesqty 30
Reusable cupsqty 40
Cutlery setsqty 30
Serving plattersqty 8
Serving spoonsqty 6

Kitchen

Coolersqty 4
Thermos flasksqty 4
Cutting boardsqty 4
Kitchen knivesqty 4
Corkscrewsqty 2

Lighting

LED lanternsqty 8
Light-up wristbandsqty 30

Decorations

Name stickersqty 30

Cleaning

Waste binsqty 4
Hand soap dispensersqty 3
Washing-up tubsqty 3

Catering

Groceries
- Pistolets - 30 pieces
- Whole grain bread - 4 loaves
- Wraps - 30 pieces
- Unsalted butter - 2 tubs
- Young cheese - 2 kilograms
- Aged cheese - 1 kilogram
- Back ham - 1,5 kilogram
- Smoked chicken breast - 1 kilogram
- Hummus - 4 tubs
- Cream cheese - 4 tubs
- Egg salad - 3 tubs
- Lettuce - 6 heads
- Tomatoes - 2 kilograms
- Cucumbers - 6 pieces
- Bell peppers - 8 pieces
- Red onions - 4 pieces
- Olives - 3 jars
- Pasta salad - 4 kilograms
- Potato salad - 3 kilogram
- Vegetarian wraps - 10 pieces
- Vegan spread - 4 packs
- Apples - 30 pieces
- Bananas - 20 pieces
- Grapes - 2 kilogram
- Muesli bars - 30 pieces
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Mixed nuts - 2 kilograms
- Cookies - 4 packs
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 liter
- Spa Blue - 48 bottles
- Sparkling water - 12 bottles
- Ice cubes - 6 bags
- Lemons - 8 pieces
- Salt - 1 pack
- Pepper - 1 jar
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper napkins - 5 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- Cleaning spray - 2 bottles
- Hand sanitizer - 4 bottles
- Wet wipes - 4 packs
- Tissues - 4 boxes

Tips

Plan food and drinks by registered participant, not by the number invited. For the first hour, allow two to three drinks per person, then add extra water for the ride and a reserve for unexpected delays.
Count one helmet and one reflective vest per rider, then keep at least two spare sets available. Check sizes several days before the ride rather than discovering missing equipment at arrival.
Pack route maps, a compass and charged walkie-talkies before shopping for last-minute extras. Prepare one map for each riding group and keep one spare copy at the reception table.
For a meal served outdoors, allow one reusable plate, cup and cutlery set per person, plus 10% extra. Buy or prepare food that can be kept safely in coolers and transport drinks separately so they stay cold.
Do not leave first aid supplies and lighting until the day itself. Check first aid kits and medicines 48 hours in advance, and prepare enough flashlights or LED lanterns to cover the route back and the dinner area.

Frequently asked questions

What food and drinks do I need for a horse ride with dinner?: Plan one complete dinner portion per registered participant and add 10% extra. For drinks, allow two to three per person for the first hour, plus water for the ride and additional servings with dinner. Confirm dietary requirements before shopping, ideally at least 3 days in advance.
How many helmets and reflective vests do I need?: Provide one correctly fitting riding helmet and one reflective vest for every rider. Keep at least two spare sets available, and check all sizes and fastenings 2 to 3 days before the event.
What safety equipment should I bring on a horse ride?: Bring at least one first aid kit, emergency blankets, flashlights or LED lanterns, and charged walkie-talkies for each riding group or safety lead. Check the kit and medicines 48 hours before departure, then carry the equipment where it can be reached without unloading everything.
How much tableware and seating do I need for dinner?: Allow one reusable plate, cup and cutlery set per guest, with 10% extra for replacements. Provide one chair per diner and enough picnic-table space for the full participant list; set it up before the riders return.

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