Holiday camp shopping list

A holiday camp needs more than tents and sleeping bags. You also need enough seating, serving equipment, lighting, activity gear, and safety supplies for the whole group. Use this list to shop before setup day, then check every item as it arrives at the venue. Food and drinks are easier to manage when coolers, reusable tableware, barbecue tools, and serving equipment are ready before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 50
Party tentsqty 3

Camping

Sleeping tentsqty 12
Sleeping matsqty 40
Sleeping bagsqty 40
Picnic blanketsqty 8

Sports equipment

Footballsqty 4
Volleyball net
Volleyballsqty 3
Frisbeesqty 6
Conesqty 20
Skipping ropesqty 8
Water gunsqty 12

Kitchen

Gas barbecueqty 2
Coolersqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Serving spoonsqty 6
Tongsqty 4

Tableware

Reusable platesqty 50
Reusable cupsqty 60
Reusable cutleryqty 60
Pitcherqty 6

Equipment

Portable speaker
Extension cordsqty 3

Lighting

LED string lightsqty 4
Flashlightsqty 8

Safety

First aid kit
Fire extinguishersqty 2
Reflective vestsqty 6

Decorations

Buntingqty 4
Name stickersqty 60

Cleaning

Waste binsqty 4
Washing-up tubsqty 3
Cleaning bucketsqty 3
Hand brushes and dustpanqty 2
Microfiber clothsqty 12

Catering

Groceries
- Hamburger buns - 60 pieces
- Beef burgers - 40 pieces
- Vegetarian burgers - 12 pieces
- Vegan burgers - 8 pieces
- Hot dogs - 30 pieces
- Hot dog buns - 30 pieces
- Cheddar slices - 50 pieces
- Lettuce - 4 heads
- Tomatoes - 3 kilograms
- Cucumbers - 3 kilograms
- Red onions - 1 kilogram
- Pickles - 3 jars
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Barbecue sauce - 2 bottles
- Garlic sauce - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Potato salad - 4 kilogram
- Pasta salad - 4 kilograms
- Baguettes - 8 pieces
- Butter - 500 grams
- Watermelons - 4 pieces
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Marshmallows - 6 bags
- Biscuits - 6 packs
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 packs
- Spa Blauw - 10 bottles
- Sparkling mineral water - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Sugar - 1 kilogram
- Honey - 1 jar
- Lemons - 10 pieces
- Ice cubes - 10 kilograms
- Charcoal - 3 bags
- Firelighters - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Napkins - 200 pieces
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Toilet paper - 24 rolls

Tips

Plan one sleeping tent, sleeping mat, and sleeping bag for each overnight participant, then keep a small spare supply for damaged or missing gear. Add at least one flashlight per tent so people can move around safely after dark.
Count reusable plates, cups, and cutlery against the maximum number of people eating at once. Keep at least 10% extra, because items will be in use, being washed, or misplaced during activities.
For the barbecue area, buy or bring enough coolers for chilled food and drinks, plus separate cutting boards, a chef’s knife, serving spoons, and tongs. Set up the gas barbecue before the first meal rather than during participant check-in.
Match sports equipment to the programme: footballs, volleyballs and a net, frisbees, cones, skipping ropes, and water guns need a clear storage point. Cones are especially useful for marking activity zones and keeping games away from the kitchen and tents.
Pack lighting and safety equipment before loading the food. LED string lights, extension cords, flashlights, a first aid kit, and fire extinguishers should be checked at the venue before tents, tables, and activity stations are opened.

Frequently asked questions

How many sleeping bags and mats do I need for a holiday camp?: Plan one sleeping bag and one sleeping mat for every person staying overnight. Add at least 10% spare equipment if the group is large or participants are bringing mixed personal gear.
How much reusable tableware should I buy for a holiday camp?: Allow one plate, cup, and set of cutlery per person eating at the same time, plus 10% extra. For 40 participants, that means at least 44 of each item.
When should I buy food and chill the drinks for a holiday camp?: Buy chilled food and drinks no earlier than 24 hours before the event when possible. Load the coolers and start chilling everything at least 2 hours before the first meal or welcome drinks.
How many flashlights and first aid kits are needed at a holiday camp?: Provide at least one flashlight per sleeping tent and keep one first aid kit at the check-in or kitchen area. For groups spread across a large site, place an additional kit within a 5-minute walk of the activity area.

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