Henna party shopping list: what to buy and bring

A henna party needs more than henna supplies. Plan for comfortable seating, a buffet that can be served efficiently, tea service, and a decorated area for the main table and photographs. Count tableware by guest, then add a small reserve so you are not washing plates during the event. Fresh produce and catering details are best confirmed shortly before the party, while furniture, linens and decorative backdrops should be secured earlier.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 90
Lounge sofasqty 4
Lounge armchairsqty 8
Lounge poufsqty 12
Buffet tablesqty 3
Clothes racksqty 2
Tableclothsqty 12

Tableware

Dinner platesqty 100
Dessert platesqty 100
Bowlsqty 40
Water glassesqty 100
Tea glassesqty 80
Coffee cupsqty 80
Knivesqty 100
Forksqty 100
Spoonsqty 100
Teaspoonsqty 80
Serving spoonsqty 12
Serving plattersqty 16
Serving traysqty 8
Milk jugsqty 4
Sugar bowlsqty 4
Water jugsqty 8

Decorations

Buntingqty 12
Artificial flower bouquetsqty 16
Flower arrangementsqty 8
Table decorationsqty 10
Runner for the head table
Backdrop cloth
Cushionsqty 24
Welcome sign
Table numbersqty 10
Gift table sign
Candle holdersqty 20
LED candlesqty 30
Napkin ringsqty 90

Equipment

Wireless microphone
Speakersqty 2
Music player
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Food warmersqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6

Kitchen

Cutting boardsqty 6
Chef's knivesqty 4
Measuring cupsqty 3
Mixing bowlsqty 6
Aluminum foilqty 4
Food storage containersqty 12
Serving tongsqty 10
Serving spoonsqty 10
Tea towelsqty 12

Henna

Henna conesqty 80
App tipsqty 40
Henna worktableqty 2
Towelsqty 20
Disposable glovesqty 100
Disposable placematsqty 100
Henna waste binsqty 2

Lighting

String lightsqty 6
Standing lampsqty 4

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Bucketsqty 3
Mopsqty 3
Broomqty 2
Cleaning glovesqty 6

Catering

Groceries
- Basmati rice - 8 kilograms
- Chicken breast - 10 kilograms
- Lamb - 6 kilos
- Chickpeas - 12 cans
- Lentils - 4 kilograms
- Onions - 5 kilograms
- Garlic - 8 bulbs
- Ginger - 1 kilogram
- Tomatoes - 6 kilograms
- Cucumbers - 4 kilogram
- Bell peppers - 4 kilograms
- Carrots - 3 kilogram
- Eggplants - 3 kilogram
- Courgettes - 3 kilograms
- Spinach - 2 kilograms
- Potatoes - 5 kilograms
- Coriander - 12 bunches
- Coins - 8 bunches
- Parsley - 6 bunches
- Lemons - 40 pieces
- Limes - 30 pieces
- Greek yogurt - 5 kilograms
- Naan bread - 90 pieces
- Pita breads - 90 pieces
- Puff pastry - 4 kilograms
- Feta - 2 kilograms
- Hummus - 4 kilograms
- Olives - 3 kilograms
- Pickles - 2 kilograms
- Mixed nuts - 2 kilograms
- Raisins - 1 kilogram
- Dates - 3 kilogram
- Dried apricots - 2 kilograms
- Paprika powder - 250 gram
- Cumin - 250 grams
- Turmeric - 250 gram
- Cinnamon - 150 grams
- Cardamom - 100 gram
- Coriander powder - 150 grams
- Garam masala - 250 grams
- Chili powder - 100 gram
- Black pepper - 100 grams
- Salt - 1 kilogram
- Olive oil - 3 liters
- Sunflower oil - 5 liter
- Tomato passata - 8 liters
- Coconut milk - 8 liters
- Mayonnaise - 2 liter
- Garlic sauce - 2 liters
- Chili sauce - 2 liters
- Ketchup - 2 liters
- Baklava - 5 kilogram
- Muffins - 100 pieces
- Cookies - 4 kilograms
- Fresh fruit - 8 kilograms
- Grapes - 5 kilograms
- Watermelons - 4 pieces
- Vanilla ice cream - 8 liters
- Whipped cream - 3 liters
- Coffee - 2 kilograms
- Black tea - 2 boxes
- Peppermint tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 3 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Still water - 60 liters
- Sparkling water - 40 liters
- Cola - 18 liters
- Cola Zero - 12 liters
- Orange soft drink - 12 liters
- Lemon-lime soft drink - 12 liters
- Apple juice - 8 liters
- Mango Juice - 8 liters
- Grenadine - 2 liters
- Ice cubes - 20 kilograms
- Paprika chips - 2 kilograms
- Plain chips - 2 kilograms
- Salt sticks - 1 kilogram
- Coffee filters - 2 packs
- Tea filters - 1 pack
- Coffee stirrers - 200 pieces
- Paper napkins - 300 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Disinfectant - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 12 pieces
- Aluminum trays - 40 pieces
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Henna powder - 2 kilograms
- Lemon juice for henna - 2 liters
- Sugar for henna - 500 grams
- Cotton wool - 4 packs

Tips

Count one dinner plate, one dessert plate, one bowl, one water glass and one tea glass per guest, then add 10% extra. For 40 guests, that means 44 of each item.
Plan at least one chair per guest and provide a separate lounge area with sofas, armchairs or poufs. Keep the henna seating and buffet route clear so guests can move without crossing the work area.
For tea service, allow one teacup, teaspoon and tea glass per guest, plus at least two milk jugs, two sugar bowls and two water jugs for 40 guests. Put serving spoons and platters at the buffet before guests arrive.
Reserve the backdrop fabric, tablecloths, runner and floral decorations at least 2 weeks ahead. These items are easy to overlook when the focus is on the henna artist, catering and invitations.
Buy fresh produce as close to the party as practical, preferably within 1 day. Check allergies and dietary requirements before confirming the menu, so the shopping list matches the final guest count.

Frequently asked questions

What do I need for a henna party?: You need henna supplies, guest seating, buffet tables, tableware, tea-service items and decorations such as table arrangements and a backdrop. For tableware, start with one complete place setting per guest and add 10% extra.
How many plates and glasses do I need for a henna party?: Plan one dinner plate, dessert plate, bowl, water glass and tea glass per guest, plus 10% spare. For 50 guests, prepare 55 of each item where possible.
How much seating do I need for a henna party?: Provide one chair per invited guest if everyone will eat at the same time. Add a separate lounge area with enough sofas, armchairs or poufs for about 20% of the guest list, so 10 lounge seats for 50 guests is a useful starting point.
When should I buy henna party decorations and fresh food?: Secure furniture, linens, floral decorations and the backdrop at least 2 weeks before the party. Buy fresh produce within 1 day of the event, after the guest count, menu and dietary requirements are confirmed.

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