What to bring for a heather workday

A heather workday needs more than tools for clearing and pruning. Plan for a full outdoor workday: shelter, work equipment, protective gear, lighting, catering supplies and a way to keep food and drinks cool. Check every tool before participants arrive, charge batteries and bring enough gloves and safety equipment for each work team. The shopping list below covers the practical items needed to set up the work area, serve coffee and tea, and feed the group afterwards.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Chairsqty 45
Folding benchesqty 4

Equipment

Gas barbecueqty 2
Gas cylindersqty 2
Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 4

Lighting

LED lampsqty 6
Batteriesqty 24

Tools

Work glovesqty 45
Shovelsqty 12
Rakesqty 10
Hoesqty 8
Hand sawsqty 6
Loppersqty 6
Wheelbarrowsqty 4
Grabbersqty 8
Bucketsqty 10
Pruning linksqty 4

Safety

Safety gogglesqty 20
Ear defendersqty 10
First aid kitsqty 2
Barrier tapeqty 4
Warning signsqty 6
Flashlightsqty 6

Tableware

Reusable platesqty 50
Reusable bowlsqty 50
Reusable cupsqty 60
Knivesqty 50
Forksqty 50
Spoonsqty 50
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Serving plattersqty 8
Thermos flasksqty 4
Water jugsqty 6
Pliersqty 4
Aluminum foilqty 2
Food storage containersqty 8

Cleaning

Waste binsqty 6
Trash grabbersqty 8
Handwashing stationsqty 2
Spongesqty 6
Dish brushesqty 4

Catering

Groceries
- Coffee - 1,5 kilogram
- Tea - 100 bags
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Still water - 36 bottles
- Sparkling water - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 liter
- Lemons - 10 pieces
- Apples - 45 pieces
- Bananas - 30 pieces
- Muesli bars - 50 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Peanut mix - 2 kilograms
- Baguettes - 12 pieces
- Herb butter - 1.5 kilograms
- Hamburger buns - 50 pieces
- Beef burgers - 30 pieces
- Vegetarian burgers - 20 pieces
- Chicken skewers - 50 pieces
- Bell peppers - 12 pieces
- Zucchini - 8 pieces
- Mushrooms - 2 kilogram
- Red onions - 10 pieces
- Corn on the cob - 30 pieces
- Mixed salad - 3 kilograms
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Feta - 1 kilogram
- Potato salad - 4 kilogram
- Mayonnaise - 2 liter
- Ketchup - 2 bottles
- Mustard - 2 jars
- Barbecue sauce - 2 bottles
- Olive oil - 1 liter
- Salt - 500 grams
- Pepper - 250 gram
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Spice mix - 2 jars
- Ice cubes - 10 kilograms
- Trash bags - 60 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Cleaning cloths - 12 pieces

Tips

Provide one pair of work gloves and the required safety equipment for every participant, with spare gloves available for replacements. Include safety goggles and ear defenders where the work calls for them.
Count tables, chairs and folding benches before the day, then add party tents if people need shelter from rain or strong sun. Set up the tents before laying out tools or serving food.
Check the gas barbecue and gas cylinders at least one day in advance. Test the barbecue, confirm that the cylinders are full, and keep the cooking area separate from the work area.
Prepare at least one cooler for drinks and food, and keep reusable plates and bowls together at the reception or serving area. Wash and cut vegetables before the workday so cooking does not delay the meal.
Charge batteries and test extension cords, LED lamps and flashlights before leaving. Outdoor work can run into low light, so keep lighting available even if the forecast predicts a bright day.

Frequently asked questions

What tools do I need for a heather workday?: Plan for the jobs assigned to the teams: shovels, rakes, hoes, hand saws, loppers, wheelbarrows, grabbers, buckets and pruning loppers. Check every tool before the event and arrange replacements for anything damaged or missing.
How many work gloves should I buy for a heather workday?: Provide one pair per participant, plus at least 10% extra for lost, wet or damaged gloves. If you do not yet know the final attendance, buy enough for every registered participant and keep a spare box at the reception desk.
What safety equipment is needed for outdoor heather work?: Prepare work gloves, safety goggles, ear defenders, first aid kits, barrier tape and warning signs. Put one first aid kit where the teams work and mark restricted areas before participants arrive.
What catering equipment do I need for the workday?: Bring a gas barbecue, enough gas cylinders for the planned meal, coffee machines or kettles, coolers, reusable plates and reusable bowls. Set up coffee and tea before reception opens, and keep food chilled until it is ready to serve.

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