Health Check Day Shopping List

A health check day needs more than measuring equipment. You will also need a clear registration point, private measuring areas, forms, pens, refreshments and a way to keep chilled items cold. Plan the shopping around the number of visitors, stations and volunteers, then check batteries, cables and consumables before the event. This list helps you prepare what must be bought, packed or brought to the venue without leaving small but essential items until the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 40
Office chairsqty 8
Bar stoolsqty 4
Waiting area benchesqty 4
Privacy screensqty 6
Coat racksqty 2
Waste binsqty 6

Equipment

Blood pressure monitorsqty 6
Bathroom scalesqty 4
Stadiometersqty 2
Measuring tapesqty 6
Glucometersqty 3
Pulse oximetersqty 4
Thermometersqty 3
Calculatorsqty 4
Extension cordsqty 6
Power stripsqty 6
Portable lampsqty 4
Coolersqty 3
Handheld microphone
Speaker

Lighting

Standing lampsqty 4
String lightsqty 4

Tableware

Coffee cupsqty 60
Glassesqty 100
Mugsqty 40
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving tongsqty 6
Water jugsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 3
Bread knivesqty 3
Cooler cratesqty 4
Food containersqty 8
Serving traysqty 6

Decorations

Welcome sign
Route signsqty 8
Tableclothsqty 12
Name card holdersqty 20
Pen holdersqty 8

Cleaning

Cleaning bucketsqty 3
Mopsqty 3
Broomqty 2
Dustpan and brushqty 2
Microfiber clothsqty 20
Disinfectant dispensersqty 8

Medical

Disposable glovesqty 500
Lancetsqty 150
Test stripsqty 150
Alcohol padsqty 200
Gauze padsqty 200
Bandagesqty 2
Sharps containersqty 4
Face masksqty 100
Hand sanitizerqty 8
Research paperqty 12
First aid kit

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Green tea - 1 box
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Still mineral water - 80 bottles
- Sparkling mineral water - 40 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Sugar-free lemonade - 4 bottles
- Whole wheat bread - 10 loaves
- Whole wheat buns - 80 pieces
- Whole wheat wraps - 40 pieces
- Hummus - 12 tubs
- Cottage cheese - 8 tubs
- Young cheese - 3 kilos
- 30+ cheese - 2 kilos
- Turkey breast - 2 kilos
- Boiled eggs - 60 pcs
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilos
- Bell peppers - 12 pieces
- Carrots - 4 kilos
- Lettuce - 8 heads
- Avocados - 12 pieces
- Apples - 100 pieces
- Bananas - 80 pieces
- Pears - 60 pieces
- Grapes - 6 kilos
- Mandarins - 80 pieces
- Strawberries - 4 kilos
- Unsalted nuts - 3 kilos
- Unsalted almonds - 2 kilos
- Natural yogurt - 40 servings
- Muesli - 3 kilos
- Oat bars - 100 pieces
- Wholegrain crackers - 8 packs
- Rice cakes - 8 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Olives - 4 jars
- Pickles - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 2 bottles
- Balsamic vinegar - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Honey - 2 jars
- Napkins - 500 pieces
- Paper cups - 200 pieces
- Coffee filters - 2 packs
- Stirrers - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Parchment paper - 1 roll
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfecting wipes - 12 packs
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Freezer bags - 2 boxes
- Label stickers - 4 sheets
- Permanent markers - 2 sets

Tips

Set aside one registration pack per expected visitor: registration forms, consent documents, privacy information and at least one pen per form station, plus spares.
For each measurement station, prepare the matching equipment and a small backup supply of batteries. Test blood pressure monitors, scales, stadiometers, glucometers, pulse oximeters and thermometers before packing.
Plan two to three drinks per person for the first hour, then add more for longer sessions. Bring enough cups, glasses or mugs for one serving per guest plus roughly 20% extra.
Use one privacy screen for every station where measurements or health information are discussed. Add separate seating in the waiting area so visitors are not standing around the registration desk.
Pack extension cords, power strips and portable lamps before leaving for the venue. Check the room layout and accessibility at least one day in advance, especially if equipment and waiting benches narrow the route.

Frequently asked questions

What do I need to buy for a health check day?: Plan refreshments, cups or glasses, forms, pens, consent materials, signs, privacy supplies and cleaning or waste supplies. Add batteries and any consumables required by the measurement equipment at least 3 to 5 days before the event.
How many drinks should I buy for a health check day?: Allow two to three drinks per person for the first hour, then one to two additional drinks per person for each extra hour. Buy about 20% extra cups or glasses so a busy station does not run short.
How many privacy screens do I need for health checks?: Use at least one privacy screen per measurement station where personal results are discussed. If two professionals work simultaneously at one station, plan a second screen or enough space to prevent conversations being overheard.
When should I test the equipment for a health check day?: Test every monitor, scale, stadiometer, glucometer, pulse oximeter and thermometer 1 to 2 days before the event. Check batteries, power strips and extension cords again when packing the equipment.

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