Handball camp checklist

A handball camp needs more than a court, balls and a timetable. You need participant details, team assignments, coaches, meals, emergency contacts and a workable competition schedule before the first session starts. This checklist puts the preparation in a practical order, from reserving the venue and sports fields to setting up goals, registration and refreshments. Use it to track the details that are easy to postpone, especially dietary requirements, transport information, first aid supplies and weather plans.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Reserve sports fields
Confirm coaches and supervisors
2 people
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
2 people
Collect emergency contacts
2 people
Create team assignments
2 people
Create the program and competition schedule
2 people
Align the game rules
2 people
Plan meals and snacks
2 people
Share transport and parking details
Check the weather forecast
Print participant list
Print team assignments
Do the shopping
3 people
Check sports equipment
2 people
Check first aid supplies
Fill coolers
2 people
Set out the groceries
3 people
Set up tables and chairs
4 people
Set up the registration table
2 people
Set up sports fields
4 people
Set up handball goals
4 people
Prepare sports equipment
3 people
Hang decorations
3 people
Test music and microphone
2 people
Prepare dinner
4 people

Event

Receive participants
4 people
Register attendance
2 people
Hand out wristbands
2 people
Give welcome briefing
2 people
Announce the teams
2 people
Lead the warm-up
4 people
Supervise technical exercises
6 people
Refill drinks
2 people
Hand out fruit and snacks
3 people
Supervise tournament matches
8 people
Track match results
2 people
Record injuries
Set up the dinner buffet
4 people
Serve dinner
5 people
Refill drinks
2 people
Collect tableware
3 people
Explain the evening game
2 people
Supervise the evening game
6 people
Supervise the final match
6 people
Present prizes
2 people
Inform participants about departure
2 people
Check participants out safely
3 people

Aftercare

Clear the sports fields
4 people
Remove decorations
3 people
Clear tables and chairs
4 people
Wash dishes
3 people
Collect waste
3 people
Clean rooms
4 people
Clean sports equipment
2 people
Collect lost and found items
2 people
Return materials
3 people
Return borrowed materials
2 people
Store leftover stock
2 people
Share participant photos
Return lost and found items

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Beer tablesqty 4
Party tentsqty 2
Dressing room benchesqty 8
Clothes racksqty 4
Coat racksqty 50

Sports equipment

Handballsqty 12
Handball goalsqty 2
Conesqty 40
Marker conesqty 40
Vestsqty 50
Stiltsqty 4
Skipping ropesqty 10
Training laddersqty 4
Whistlesqty 8
Stopwatchesqty 4
Scoreboardsqty 2
Game blocksqty 4
Training matsqty 12
Ball netsqty 4
Pumpqty 2
Needle setqty 2
Chalk powderqty 4
First aid kitsqty 2
Cold packsqty 10
Athletic tapeqty 8
Thermal labelsqty 4

Tableware

Reusable cupsqty 60
Reusable platesqty 60
Cutlery setsqty 60
Pitcherqty 6

Kitchen

Coolersqty 4
Food warmersqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Serving spoonsqty 8
Serving plattersqty 10
Thermos flasksqty 4
Food containersqty 12
Ice packsqty 20
Aluminum foil
Cling film

Equipment

Bluetooth speakersqty 2
Wireless microphone
Extension cordsqty 4
Power stripsqty 4
Charging cablesqty 8

Lighting

String lightsqty 4
Battery lanternsqty 6

Decorations

Team flagsqty 8
Balloonsqty 100
Buntingqty 8
Name stickersqty 60
Wristbandsqty 60
Trophiesqty 3
Medal ribbonsqty 50
Prize certificatesqty 10

Catering

Groceries
Reusable water bottlesqty 50
Coffee filters
Drinking water dispensersqty 3

Cleaning

Trash binsqty 6
Trash grabbersqty 4
Broom setsqty 3
Mopsqty 3
Bucketsqty 3
Towelsqty 12

Tips

Set a registration deadline at least 7 days before camp so you can create team assignments, print participant lists and collect emergency contacts without last-minute changes.
Build the programme around fixed meal and snack times, then allow 10 to 15 minutes between matches for substitutions, hydration and moving teams between fields.
Check every handball, goal, net, whistle, stopwatch and scoreboard at least 2 days before camp. Inflate the balls and keep a pump and needle set available on the day.
Share parking and transport instructions at least 3 days in advance, including arrival time and where participants should report at the registration table.
Check the weather forecast 24 hours before camp and again on the morning itself. If outdoor fields are involved, decide in advance where party tents, tables, coolers and food warmers will go.

Frequently asked questions

How far in advance should I plan a handball camp?: Start at least 6 to 8 weeks ahead to reserve the venue and sports fields and confirm coaches and supervisors. Set the registration deadline 7 days before camp so teams, meals and contact lists can be finalised.
How many handballs do I need for a handball camp?: Plan at least 1 ball per active training group, plus 2 to 4 spare balls for a busy camp. Check them 2 days beforehand and bring a pump and needle set in case balls lose pressure.
When should I collect dietary requirements and emergency contacts?: Collect both during registration and close the form at least 7 days before camp. Keep the final information with the printed participant list at the registration table and share relevant details with supervisors.
How much time should I allow between handball matches?: Allow 10 to 15 minutes between matches for team changes, equipment adjustments and water breaks. Add more time if teams must move between separate sports fields or if scores need to be recorded manually.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.