What to Buy for a Gymnastics Competition

A gymnastics competition needs more than apparatus and mats. You also need a reliable setup for registration, judging, scoring, announcements and refreshments. Use the event plan and this shopping list together, then check every item at least one week before competition day. Pay particular attention to printers, charging cables, extension cords and score sheets: they are easy to overlook and difficult to replace at the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 220
Foldable tablesqty 18
Jury tablesqty 8
Registration deskqty 2
Clothes racksqty 4

Sports equipment

Gym floor
Balance beam
Bridge uneven rungs
Balance beam
Rings
Uneven bars
Springboardsqty 2
Crash matsqty 12
Landing matsqty 6
Warm-up matsqty 40
Magnesium tubsqty 4
Barrier tapeqty 8
Conesqty 30
Race ribbonsqty 20

Equipment

Laptopsqty 4
Tabletsqty 8
Printersqty 2
Scoreboardsqty 4
Stopwatchesqty 8
Extension cordsqty 10
Power stripsqty 8
Sound system
Wireless microphonesqty 2
Charging cablesqty 12

Tableware

Reusable cupsqty 250
Coffee cupsqty 80
Platesqty 220
Cutlery setsqty 220
Pouring jugsqty 12

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 6
Thermos flasksqty 8
Cutting boardsqty 4
Serving plattersqty 12
Serving tongsqty 8

Decorations

Competition bannersqty 4
Directional signsqty 12
Race number sheetsqty 100
Stage blocksqty 3

Lighting

LED lampsqty 6

Cleaning

Waste binsqty 12
Broom setsqty 4
Mopsqty 4
Bucketsqty 4
Hand broomsqty 4
Hand sanitizer pumpsqty 8
Toilet brushesqty 4
First aid kitsqty 2

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Assorted Tea - 4 boxes
- Chocolate milk - 8 liters
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Coffee cream - 4 bottles
- Sugar - 3 kilograms
- Sweeteners - 2 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Sports drink - 10 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 4 kilograms
- Mandarins - 5 kilograms
- Muesli bars - 120 pieces
- Breakfast cake - 6 packs
- Currant buns - 80 pieces
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Whole grain buns - 80 pieces
- Croissants - 60 pieces
- Butter - 3 kilograms
- Margarine - 2 tubs
- Young mature cheese - 4 kilograms
- Chicken breast sandwiches - 2 kilograms
- Cooked ham - 2 kilograms
- Hummus - 2 kilograms
- Peanut butter - 3 jars
- Jam - 3 jars
- Chocolate spread - 3 jars
- Cucumber - 12 pieces
- Tomatoes - 5 kilograms
- Lettuce - 8 heads
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snacks - 6 bags
- Popcorn - 5 bags
- Muesli cookies - 6 packs
- Gluten-free crackers - 4 packs
- Gluten-free rolls - 20 pieces
- Vegan sandwiches - 30 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Toasted sandwiches - 80 pieces
- Tomato soup - 10 liters
- Vegetable soup - 6 liters
- Breadsticks - 8 packs
- Cookies - 10 packs
- Brownies - 100 pieces
- Mini muffins - 100 pieces
- Paper napkins - 500 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Trash bags - 100 pieces
- Compostable bags - 50 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 10 packs
- Sponges - 20 pieces
- Microfiber cloths - 20 pieces

Tips

Check the sports hall layout before buying or collecting equipment. Allow enough space for the gym floor, balance beam, uneven bars, rings, springboards, crash mats, landing mats and warm-up mats.
Prepare one complete scoring setup for each judging position, including laptops or tablets, stopwatches, scoreboards, printers, charging cables, extension cords and power strips. Test everything at least 24 hours before the competition.
Buy or collect registration and spectator furniture early: a registration desk, foldable tables, jury tables, chairs and clothes racks. Plan the registration area so queues do not block access to the competition floor.
Keep magnesium tubs, barrier tape, cones and race ribbons together in clearly labelled boxes. These small items are often left behind when the main apparatus is loaded first.
Count medals and prize money against the confirmed registrations no later than one week before the event. Pack reusable cups and the sound system separately so they are easy to find during setup and announcements.

Frequently asked questions

What equipment do I need for a gymnastics competition?: Plan for the gym floor, balance beam, rings, uneven bars, springboards, crash mats, landing mats, warm-up mats and magnesium tubs. Add barrier tape, cones and race ribbons for the venue setup and movement around the floor.
How many tables and chairs do I need for a gymnastics competition?: The exact number depends on the number of jury members, volunteers and participants. Provide one registration desk, one table for each jury position, extra foldable tables for administration, and at least one chair for every seated official or volunteer.
When should I check the gymnastics competition shopping list?: Do a full inventory at least one week before competition day, then repeat a technical check 24 hours before setup. Confirm that printers, laptops, tablets, scoreboards, stopwatches, microphones and all charging equipment work.
What small items are easy to forget for a gymnastics competition?: Charging cables, extension cords, power strips, printer supplies, score sheets, starting lists, magnesium tubs and reusable cups are commonly missed. Pack these in separate labelled boxes and place them on the loading checklist two days before the event.

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