What to Buy and Bring for a Gymnastics Camp

A gymnastics camp needs more than apparatus and mats. Plan food and drinks around the number of participants, then prepare cups, plates, serving utensils, coolers, and thermos flasks so breaks run smoothly. Check every piece of sports equipment before the first group enters the hall, including mats, springboards, mini trampolines, ropes, and timing equipment. Keep emergency information and first aid supplies accessible at reception rather than packed away with the catering.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 36
Changing room benchesqty 6

Sports equipment

Gym matsqty 12
Crash matsqty 4
Airtrack
Springboardsqty 2
Mini trampolinesqty 2
Gym blocksqty 6
Climbing ropesqty 2
Hoopsqty 12
Gymnastic ribbonsqty 12
Soft ballsqty 12
Conesqty 24
Skipping ropesqty 12
Race ribbonsqty 30
Stopwatchesqty 3
Scoreboardsqty 3
Whistlesqty 5
Sports watchqty 2

Tableware

Reusable drinking cupsqty 40
Platesqty 40
Cutlery setsqty 40
Serving bowlsqty 8
Serving spoonsqty 6

Kitchen

Coolersqty 4
Thermos flasksqty 4
Cutting boardsqty 3
Knivesqty 4

Equipment

Portable speaker
Extension cordsqty 3
Power stripsqty 3
Bluetooth microphone

Decorations

Name badgesqty 40
Markersqty 12
Paper arrowsqty 12

Cleaning

Bucketsqty 3
Mopsqty 3
Spongesqty 6

Catering

Groceries
- Pistolets - 40 pieces
- Whole grain bread - 4 loaves
- Mini wraps - 40 pieces
- Young cheese - 1,5 kilogram
- Chicken breast slices - 1 kilogram
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Butter - 500 grams
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Lettuce - 4 heads
- Bell peppers - 8 pieces
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 3 kilograms
- Mandarins - 40 pieces
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Pretzels - 4 bags
- Muesli bars - 40 pieces
- Popcorn - 4 bags
- Pasta - 3 kilograms
- Pasta sauce - 6 jars
- Vegetarian meatballs - 2 kilogram
- Shredded cheese - 1 kilogram
- Pesto - 4 jars
- Olive oil - 1 bottle
- Italian herbs - 1 jar
- Salt - 1 pack
- Pepper - 1 jar
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Spa Blauw - 8 bottles
- Sparkling water - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Sugar - 1 kilogram
- Honey - 1 jar
- Lemons - 6 pieces
- Ice cubes - 6 bags
- Napkins - 200 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles

Tips

Plan two to three drinks per participant for the first hour, then one drink per person for each additional hour. Add extra water for active sessions and hot conditions.
Use one reusable drinking cup per participant plus at least 10% spare cups. Label cups or use name badges to reduce mix-ups during busy breaks.
Prepare roughly one snack portion per participant for each scheduled break, and order dietary alternatives from the registration information at least 3 days before camp.
Count serving bowls, spoons, plates, and cutlery against the largest meal group, not the total camp size at once. Keep one complete spare set for late arrivals or dropped items.
Inspect mats, crash mats, airtracks, springboards, mini trampolines, ropes, and blocks before setup. Put cones, whistles, stopwatches, scoreboards, and a sports watch at the stations that need them, rather than leaving them at reception.

Frequently asked questions

How much water do I need for a gymnastics camp?: Plan at least two to three drinks per participant for the first hour and one more per participant for every additional hour. Bring extra water when sessions are long, the hall is warm, or participants cannot refill bottles easily.
How many cups, plates, and cutlery sets should I buy?: Provide one reusable cup, plate, and cutlery set per participant for each meal or service. Add 10% spare sets, so a camp with 30 participants needs 33 of each item.
What food should I prepare for gymnastics camp breaks?: Prepare one snack portion per participant for every planned break, plus about 10% extra for staff and unexpected demand. Confirm allergies and dietary requirements before ordering, ideally at least 3 days in advance.
When should I check the gymnastics equipment?: Complete the equipment inspection before the day of camp, preferably 24 to 48 hours beforehand. Check mats, crash mats, airtracks, springboards, trampolines, ropes, and blocks again during setup before participants arrive.

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