What you need for a graph workshop

A graph workshop needs more than presses and ink. Each participant needs a workable station, a lino plate, cutting tools, paper, protective gear, and enough space for prints to dry. Plan materials per person, then add a small reserve for mistakes and late registrations. Check power, lighting, ventilation, and food before the workshop day; extension cords, drying racks, aprons, and name badges are easy to overlook and difficult to arrange at the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 30
Registration desk
Drying racksqty 4
Clothing rack

Equipment

Printing pressesqty 2
Kettlesqty 2
Extension cordsqty 4
Power stripsqty 4
Task lampsqty 8
Coolersqty 3

Art supplies

Lino platesqty 30
Linocut tool setsqty 12
Ink rollersqty 24
Ink traysqty 24
Black printing inkqty 6
Colored printing inkqty 12
Printing platesqty 24
Printing barsqty 24
Cutting matsqty 24
Apronsqty 30
Nitrile glovesqty 3
Pencilsqty 30
Rulersqty 24
Erasersqty 24
Worksheetsqty 30
Templatesqty 30
Printer paperqty 500
Old newspaperqty 4
Masking tapeqty 6

Tableware

Mugsqty 30
Drinking glassesqty 30
Platesqty 30
Cutlery setsqty 30
Serving plattersqty 6
Serving traysqty 4

Kitchen

Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3

Decorations

Tableclothsqty 6
Wayfinding signsqty 8
Presentation clipsqty 100

Cleaning

Bucketsqty 3
Microfiber clothsqty 20
Spongesqty 10
Mopsqty 2
Waste binsqty 4

Catering

Groceries
- Coffee - 2 kilograms
- Tea - 3 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Mints - 1 box
- Still water - 24 bottles
- Sparkling water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 6 cartons
- Apple juice - 6 packs
- Soup - 6 liters
- Soup sticks - 6 packs
- White rolls - 40 pieces
- Whole wheat rolls - 30 pieces
- Butter - 500 grams
- Young cheese - 2 kilograms
- Ham - 1.5 kilograms
- Hummus - 1 kilogram
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Iceberg lettuce - 4 heads
- Bell peppers - 2 kilograms
- Apples - 30 pieces
- Bananas - 30 pieces
- Cookies - 6 packs
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand sanitizer - 3 bottles
- Paper napkins - 4 packs

Tips

Prepare one complete material set per participant, including a lino plate, tool set, pencils, ruler, eraser, cutting mat, ink roller, and worksheet. Add 10% extra consumables for damaged plates, spilled ink, or unexpected participants.
Allow at least one work table and one chair per participant, plus a separate registration desk and clear space for printing presses. Keep drying racks away from busy walkways so wet prints are not knocked over.
Count printing paper by finished prints rather than by attendees. For a session with 3 prints per person, prepare at least 4 sheets per person so there is room for test prints and mistakes.
Bring one task lamp for every dim workstation and check the total load before connecting presses, kettles, and lamps. Use power strips and extension cords safely, with cables taped down using masking tape.
Set aside a clothing rack, aprons, nitrile gloves, old newspaper, and coolers before participants arrive. These items protect clothing and surfaces, while chilled drinks and portioned food prevent interruptions during the workshop.

Frequently asked questions

What supplies does each person need for a graph workshop?: Give each participant one lino plate, one linocut tool set, a cutting mat, pencils, a ruler, an eraser, an ink roller, and a worksheet. Provide at least 4 sheets of printer paper per person for 3 finished prints plus tests and mistakes.
How much paper do I need for a graph workshop?: Plan 4 sheets per participant for a basic session producing 3 prints each. Add another 10% if beginners are attending or the technique includes several test prints.
How many printing presses do I need for a workshop?: One press for every 3 to 4 participants keeps waiting time manageable. For 12 people, prepare 3 to 4 presses and set up the workstations before registration opens.
When should I prepare the materials for a graph workshop?: Buy or reserve presses and specialist equipment at least 2 to 3 weeks ahead. Assemble participant sets, print worksheets, and check lighting and power 1 day before the workshop.

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